Conference Venue, Catering, and Event Support Tender - 140824189

Procurement Summary

Country: USA

Summary: Conference Venue, Catering, and Event Support

Deadline: 13 May 2026

Posting Date: 07 May 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 140824189

Document Ref. No.: IC-RFP-2027-001

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Integral Care is soliciting proposals from qualified venues to host its Annual Employee Training Conference, a two‑day professional development event scheduled for February 10-11, 2027, in Austin, Texas. The conference will serve approximately 500-600 staff, with up to 600 attendees per day, and requires a fully ADA‑compliant facility capable of supporting plenary sessions, multiple concurrent breakout rooms, exhibitor space, onsite catering, audiovisual services, and event‑day operational support.The selected vendor will provide comprehensive event services, including:Event planning coordination and onsite staffingA large plenary space and a minimum of five breakout roomsIndoor restrooms and adequate circulation spaceDedicated exhibitor area for at least ten vendorsComplimentary or fully validated parking for all attendeesCatering services for lunch, beverages, and snacks, with accommodations for dietary needsAudiovisual equipment, technical support, and all required furniture and setupParticipation in pre‑event walkthroughs, menu tastings, and post‑event debriefsProposals must include tiered pricing options (premium, standard, and cost‑conscious), an itemized rate sheet, and all required documentation as outlined in the RFP. Responses must be submitted electronically by the published deadline.
Publish Date: 2026-03-31
Deadline: 2026-05-13

Documents

 Tender Notice

and-Meeting-Svs.pdf

ESBD_502857_1774997019479_ATTACHMENT-D--Rate-Sheet.xlsx

ESBD_502857_1775850711893_Addendum-1-IC-RFP-2027-001.pdf

and-Meeting-Services--Deadline-Extension.pdf

and-Meeting-Services--Deadline-Extension.pdf