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The DEPT OF DEFENSE | DEPT OF THE AIR FORCE has issued a Tender notice for the procurement of a Aviation Fuel Accounting Software in the USA. This Tender notice was published on 25 Aug 2026 and is scheduled to close on 28 Aug 2026, with an estimated Tender value of Refer Document. Interested bidders can access detailed Tender information, eligibility criteria, and complete bidding documents by referencing TOT Ref No. 147874262, while the tender notice number is FA4452-26-AFAS-SS and Registering on the platform.
Procurement Summary
Country: USA
Summary: Aviation Fuel Accounting Software
Deadline: 28 Aug 2026
Posting Date: 25 Aug 2026
Other Information
Notice Type: Tender
TOT Ref.No.: 147874262
Document Ref. No.: FA4452-26-AFAS-SS
Competition: ICB
Financier: Self Financed
Purchaser Ownership: Public
Tender Value: Refer Document
Purchaser's Detail
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Login to see detailsTender Details
1. INTRODUCTION
This Sources Sought Notice is issued solely for information and planning purposes. It does not constitute a solicitation or a commitment, implied or otherwise, by the Government. The purpose of this notice is to identify qualified sources capable of providing commercial-off-the-shelf web-based software for the Executive Resource Branch (A3/ER), Air, Space, and Information Operations Directorate (A3), located at Scott AFB, IL. This notice serves as an effort to conduct thorough market research to determine the availability and technical capability of large and small businesses (including the following subsets, Small Disadvantaged Businesses, HUBZone Firms; Certified 8(a), Service-Disabled Veteran-Owned Small Businesses and Woman Owned Small Business) to provide the required products and/or services.
2. BACKGROUND
The AMC AD AIR CARD Program (A3E) oversees the aviation fuel accounting program reconciliation process IAW AFI 11-253. The requirement is for an enterprise level software to account for aviation fuel transactions conducted by AF crews globally.
Previous Efforts:
N/A
3. SCOPE OF REQUIREMENT
This program oversees the management of fuel receipts and bill reconciliation, and fuel transaction and alert validation. The requirement is for a scalable, web-based program to manage the Aviation Fuel Program including the AIR Card and DoD fuel purchase reconciliation and in flight refuel management for 12 months starting 30 September 2026. The requirement is for an enterprise-wide IT software capable of reconciling aviation fuel transaction conducted by AF crews globally and provide command-wide visibility, auto matching, sales receipt transaction importing, data and metrics collection. If a vendor responds and wins, the vendor must obtain a Department of the Air Force (DAF) Authority to Operate (ATO).”
The software should provide the ability to scale enterprise-wide, automatically manage fuel transactions, and provide automatic...
Notice ID: fa4452-26-afas-ss
Department/Ind. Agency: dept of defense
Sub-tier: dept of the air force
Office: fa4452 763 ess
Product Service Code: da10 - it and telecom - business application/application development software as a service
NAICS Code: 513210 - Software Publishers
Inactive Dates: sep 12, 2026
Inactive Policy: 15 days after response date
Documents
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