Archives Collections Management System (ACMS) Tender - 136634735

Procurement Summary

Country: Canada

Summary: Archives Collections Management System (ACMS)

Deadline: 31 Mar 2026

Posting Date: 26 Feb 2026

Other Information

Notice Type: Tender

TOT Ref.No.: 136634735

Document Ref. No.: 21279

Competition: ICB

Financier: Self Financed

Purchaser Ownership: Public

Tender Value: Refer Document

Purchaser's Detail

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Tender Details

Project Type : Services
Multi Lot Project :No
Detailed_Description : The Archives of Ontario in Toronto, ON, part of the Ontario Ministry of Public and Business Service Delivery and Procurement, is tendering a Request for Bids (RFB) for the provision of a cloud-based Archives Collections Management System (ACMS).
Scope of Work : The Ministry of Public and Business Service Delivery and Procurement (MPBSDP) requires a cloud-based Archives Collections Management System (ACMS). The Solution comprises Commercial Off-the-Shelf (COTS) software product, supported by services provided by the Vendor, including Implementation Lifecycle Services, Enablement & Transition Go-Live Services, Managed Services, Data Backup & Recovery Services, Governance & Compliance Services and Transition Services.This procurement aims to transition the Archives of Ontario from using an outdated Collections Management System to a modern cloud-based Collections Management System. The Solution will better enable the Archives to manage its descriptive records using recognized archival standards and supporting discovery and access to archival holdings for internal staff and members of the public, thereby contributing significantly to the ongoing preservation and use of the cultural and historical heritage of the province.The contract is expected to start on May 15, 2026.The initial Term of the Agreement is for two (2) years, with the option, at the sole discretion of the Ministry, to extend for up to three (3) additional one-year periods.The Solution will be used by the Archives of Ontario staff and public users.
Project Categories :43231500-Business function specific software
81103400-Engineering procurement and project management services
81112200-Software maintenance and support
81162000-Cloud-based software as a service
Opportunity First Publishing Date (dd/mm/yyyy hh:mm): 25/02/2026 13:42 Listing Expiry Date (dd/mm/yyyy hh:mm): 31/03/2026 11:00 Estimated Contract Start Date (dd/mm/yyyy): 15/05/2026

Documents

 Tender Notice