EUROPEAN BANK FOR RECONSTRUCTION AND DEVELOPMENT has floated a tender for Ulaanbaatar District Heating Renewable Heating Integration Study. The project location is United Kingdom and the tender is closing on 19 Sep 2019. The tender notice number is , while the TOT Ref Number is 35378139. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.

Expired Tender

Procurement Summary

Country : United Kingdom

Summary : Ulaanbaatar District Heating Renewable Heating Integration Study

Deadline : 19 Sep 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 35378139

Document Ref. No. :

Competition : ICB

Financier : European Bank for Reconstruction and Development (EBRD)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : EUROPEAN BANK FOR RECONSTRUCTION AND DEVELOPMENT
Maria Haugh One Exchange Square London EC2A 2JN
United Kingdom
Email :haughm@ebrd.com
URL :http://www.ebrd.com/

Tender Details

Expression of Interest are invited for Ulaanbaatar District Heating Renewable Heating Integration Study.

Single Stage Open Competitive Selection - Request for Proposals

Project Description:

Ulaanbaatar District Heating Company (“UBDH”), the Ministry of Energy and the European Bank for Reconstruction and Development (the “Bank” or the “EBRD”) have developed a priority investment programme (the “PIP”) for the Ulaanbaatar District Heating (“DH”) network to be co-financed by an EBRD loan and a grant from the EU Asia Investment Facility. The Project is expected to have a capex value of 15.0 M USD.

Ulaanbaatar experiences high levels of air pollution during the cold winter months. This air pollution is primarily linked to the use of coal in individual houses and yurts (the “ger areas”) and the use of small coal-fired boilers, which lack filters or pollution control measures in areas of the City not yet served by DH supply.

The PIP includes the following components:

• Rehabilitation of existing network pipelines;

• Construction of the new pipelines extending the DH services to areas currently served by inefficient and heavily polluting local coal-fired boilers;

• Upgrade and installation of new network pumps;

• Installation of new sectioning valves and smart metering.

Assignment Description:

In order to contribute to the goals of reducing local air pollution and CO2 emissions associated with heating in the City, and increasing the share of renewable energy for heating, the Bank wishes to commission a suitably qualified consultant (the “Consultant”) to prepare a comprehensive feasibility study (“FS”) and focused capacity building programme to assess the potential for and provide detailed costs on utilising renewable heat sources and/or supplies of waste heat in the DH heat supply.

This information will be used to inform and guide the development of future investments to reduce the proportion of DH supply in the City that is based on fossil fuels.

The overall objective of the assignment is to prepare a FS and capacity building programme for the Companies and the City, which the Bank can use to appraise the potential for utilising waste or renewable heating sources in the DH network and raise awareness and share best practice experience of renewables.

In order to meet the objectives above, the Consultant shall undertake the following tasks:

1. Baseline Study;

2. Definition of the Project;

3. Long-term investment strategy;

4. Cost-benefit analysis;

5. Potential for carbon trade;

6. Capacity Building;

7. Best Practice Technical Visit.

The following parts of the pre-feasibility study are available through the links below:

- Final report-s executive summary: http://www.ebrd.com/documents/admin/79659-final-report-executive-summary.pdf

- Preliminary renewables analysis: http://www.ebrd.com/documents/procurement/79659-preliminary-renewable-analysis.pdf

Full Terms of Reference (TOR) of the Assignment can be found here:

http://www.ebrd.com/documents/procurement/79659-tor-final.pdf

Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in Q3 2019 and has an estimated overall duration of 16 weeks.

Cost Estimate for the Assignment: EUR 275, 000.00 (exclusive of VAT).

Funding Source: It is anticipated that the contract will be financed through the Austrian Fund for Municipal Infrastructure (AMIF). Selection and contracting are subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the consultant`s country of origin.

Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms and should ensure that the appropriately qualified experts are available, as required, for each of the different tasks outlined. It is expected that the assignment will be led by an appropriately qualified team leader, accompanied by both key and supporting experts. The Consultant will have preferably previous project experience related to:

(i) International and regional experience in implementation of district heating sector projects, in the last 10 years, specifically experience in renewable or low carbon DH technologies including large scale solar thermal projects;

(ii) Development of feasibility studies for International Financial Institutions (IFS) or similar in the last 10 years and a good knowledge of IFI procedures and rules or similar.

The Consultant`s expert team is expected to include the following key experts (the `Key Experts`):

• Key expert 1: Project Manager/Team Leader preferably with a university degree or equivalent qualification, preferably with 10 years of previous professional experience in the field of district heating, with comprehensive experience of similar assignments in Central Asia, as well as in institutional and commercial management of district heating companies. He/she should demonstrate management and administration experience, including experience with procedures of international financing agencies or similar (preferably EBRD procedures).

• Key expert 2: Technical specialist(s) and engineer(s) in district heating with specific previous professional experience of renewable heating technologies such as large scale solar thermal systems and thermal storage.

• Key expert 3: Institutional expert with relevant previous professional experience of similar assignments.

• Key expert 4: Financial specialists with previous professional experience of public financing and modelling.

• Key expert 5: Pool of Local experts with previous professional experience in the district heating sector planning, design, implementation and operations and good communication skills.

Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available

through this link: http://www.ebrd.com/documents/procurement/single-stage-package.docx. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.

1. The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 25 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 - TP 6).



2. The Financial Proposal (Form 2 - FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals.

A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.

A Financial proposal submitted together with the technical proposals via e Selection shall be declared non-responsive.

Bank Contact Person:

Maria Haugh
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
e-mail: haughm@ebrd.com

For the avoidance of doubt, technical proposals should be sent through eSelection and NOT to this email address. Financial proposals should be sent to this email address and NOT through eSelection.

Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by 5 September 2019.

Selection Method and Evaluation Criteria:

1. Technical Proposal Evaluation Criteria

- Firm-s previous international and regional project experience in implementation of district heating sector projects, preferably in the last 10 years, specifically experience in renewable or low carbon DH technologies, including large scale solar thermal projects - 15%;

- Firm-s previous project experience in development of feasibility studies for International Financial Institutions (IFS) or similar, preferably in the last 10 years and a good knowledge of IFI procedures and rules or similar - 15%;

- CVs of the Key Experts - 40%;

- Quality of the methodology proposed for the Assignment - 30%

The minimum technical score (St) required to pass is 70.

2. Opening of Financial Proposals

After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.

3. Combined Technical and Financial Evaluation

The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:

Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.

Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.

Important Notes:

1. The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.

2. The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract, subject to availability of funding.

Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versio

Documents

 Tender Notice