Tender for Microsoft Licenses. Tender, United Kingdom - 39832222

Procurement Summary

Country : United Kingdom

Summary : Tender for Microsoft Licenses.

Deadline : 17 Feb 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 39832222

Document Ref. No. :

Competition : ICB

Financier : European Commission

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : SAVE THE CHILDREN
Attn: Jeff Latif, Global Sourcing Manager St Vincent House 30 Orange Street London WC2H 7HH Tel: +44 (0)20 3272 0300 Email: jeff.latif@savethechildren.org / msltender@savethechildren.org
United Kingdom
Email :jeff.latif@savethechildren.org / msltender@savethechildren.org
URL :https://www.savethechildren.net/

Tender Details

Tenders are invited for Microsoft Licenses.

INVITATION TO TENDER

FOR SAVE THE CHILDREN INTERNATIONAL

16th January 2020

For the global supply and management of Microsoft Licenses

Date: 13th Jan 2020

Dear Sir/Madam,

Save the Children International (SCI) invites you to tender for the global supply & management of Microsoft license. This tender pack has been specifically created to provide you with all the information required to understand SCI’s requirements, and complete a response to the tender, should you wish.

Below is a summary of all the information included in the tender pack (you can use the hyperlinks to navigate the document:

? Part 1: Invitation to Tender Document

1) Introduction to SCI

2) Project Overview and Requirements

3) Award Criteria

4) Instructions & Key Information

? Part 2 : Core Requirements and Specification

? Provides a detailed description of SCI specific requirements – for example; volumes, delivery dates / locations, product specifications etc.

? Part 3 : Bidder Response Document

? A template to be used to submit your response to this Invitation to Tender.

? Includes the Terms & Conditions of Bidding.

? Part 4 : Appendices

o Appendix 1 – Terms & Conditions of Purchase

Responses should be submitted no later than 12pm on 17th February 2020 using the Bidder Response Document provided in Part 3 of this tender pack. For further guidance on how to submit your response, please follow the instructions detailed here.

Queries should be directed to jeff.latif@savethechildren.org

We look forward to receiving your response.

Jeff Latif

Global Sourcing Manager


PART 1 – INVITATION TO TENDER
1. INTRODUCTION TO SAVE THE CHILDREN
SCI is the world?s leading independent organisation for children. We save children?s lives; we fight for
their rights; we help them fulfil their potential. We work together, with our partners, to inspire
breakthroughs in the way the world treats children and to achieve immediate and lasting change in
their lives.
Our Vision – a world in which every child attains the right to survival, protection, development and
participation.
Our Mission – to inspire breakthroughs in the way the world treats children and to achieve immediate
and lasting change in their lives.
We do this through a range of initiatives and programmes, to:
? Provide lifesaving supplies and emotional support for children caught up in disasters like
floods, famine and wars.
? Campaign for long term change to improve children?s lives.
? Improve children?s access to the food and healthcare they need to survive.
? Secure a good quality education for the children who need it most.
? Protect the world?s most vulnerable children, including those separated from their families
because of war, natural disasters, extreme poverty or exploitation.
? Work with families to help them out of the poverty cycle so they can feed and support their
children.
For more information on the work we undertake and recent achievements, visit our website at
www.savethechildren.net
Invitation to tender
4
2. PROJECT OVERVIEW AND REQUIREMENTS
2.1 PROJECT OVERVIEW
Please see below a summary of the requirements for which Save the Children invites you to bid on.
Further detail on the specific requirements of the project (volumes, dates, product specifications /
drawings etc.) can be found in Part 2 (Core Requirements & Specifications) of this Tender Pack.
Item Description
Country Global
Description of goods
or services
Microsoft Licences
Duration 3 Years
Agreement Type
SCI wishes to enter into an agreement with bidder which outlines the key
details in which we anticipate purchasing from in the future. Such an
agreement is known as a ‘Framework Agreement or FWA’. SCI makes no
commitment under this agreement until we issue subsequent purchase
orders outlining specific products/service or volumes.
3. AWARD CRITERA
SCI is committed to running a fair and transparent tender process, and ensuring that all bidders are
treated and assessed equally during this tender process.
Bidder responses will be evaluated against three categories of criteria: Essential Criteria, Capability
Criteria, and Commercial Criteria.
These criteria have been especially created to help SCI determine which bidder is able to offer the best
quality and most commercially competitive solution to meet our needs and deliver the most effective
programming to our beneficiaries.

3.1 ESSENTIAL CRITERIA
These are criteria which bidders must meet in order to be successful and progress to the next
round of evaluation. If a bidder does not meet any of the Essential Criteria, they will be
excluded from the tender process. This criteria is scored as Pass or Fail and will not be
evaluated against capability and commercial criteria.
3.2 CAPABILITY CRITERIA
These are criteria will used to evaluate the bidders? ability, skill and experience in relation to
the requirements of SCI. All bids which pass the Essential Criteria will be evaluated against the
same pre-agreed Capability Criteria, which will have been created by a committee of
representatives from SCI.
3.3 COMMERIAL CRITERIA
These criteria will be used to evaluate the commercial competitiveness of a bid. All bids which
pass the Essential criteria will be evaluated against the same pre-agreed Commercial Criteria,
which have been created by a committee of representatives from SCI.
All Capability and Commercial Criteria will be weighted accordingly to reflect their importance. The
Commercial Criteria will account for at least 40%. The Capability Criteria will account for up to 60% of
the score.
4. BIDDER RESPONSE DOCUMENT
To ensure bidders provide all the required information in order for SCI to be able to effectively
evaluate bids against the Evaluation Criteria, a Bidder Response Document has been created. Bidders
must complete the Bidder Response Document and provide various pieces of information as part of
their submission.
Further information on the Bidder Response Document can be found in Section 4 of this Tender Pack,
and a copy of the Bidder Response is provided in Schedule 2.
5. VETTING
Prior to a bidder supplying any goods / services they must first be vetted and cleared to work with
Save the Children. This involves checking bidders and key personnel against Global Watch Lists,
Enhanced Due Diligence Lists and Politically Exposed Persons Lists.
The vetting of bidders will be completed after the award decision has been made. If any information
provided by the Bidder throughout the tender process is proved to be incorrect during the vetting
process (or at any other point), SCI may reverse their award decision.
Invitation to tender
6
6. BIDDER INSTRUCTIONS
6.1 TIMESCALES
The below table indicates the key dates for this tender process. The issuing of this Invitation to Tender
and Tender Pack represents the start of the tender process.
Activity Date
Issue Invitation to Tender 16
th Jan
Deadline for questions from
Bidders
24
th Jan
Deadline for Return of Bids 17th Feb
Bid Clarifications By 24th Feb
Award Contact 10th Mar
Please note that the above timings / dates are being shared for indicative purposes only and are
subject to change. However, SCI commits to ensure Bidders are treated fairly, equally and have
sufficient time made available to participate in this tender process.
6.2 DOCUMENTATION FOR SUBMISSION
Bidders wishing to submit a proposal to this Invitation to Tender must use the Bidder Response
Document template in Part 3 of this Tender Pack. Any bids received using different formats will not be
accepted.
This document has been created specifically for this tender and allows Bidders to demonstrate their
ability to deliver the required goods and / or services. The Bidder Response document is linked to the
Essential, Capability and Commercial Criteria which will be used to evaluate the quality of the bids
received.
Within the Bidder Response Document instructions are provided on how to complete the document
and specific guidance is provided on what information / supporting documentation is required.
The Bidder is expected to sign the statement in Section 3 of the Bidder Response Document to confirm
that the bidder response is accurate and can be relied upon
6.3 SUBMISSION OF BIDS
Invitation to tender
7
Responses will only be accepted in the requested format. Any incomplete responses or responses
not in the format of the provide templates may be treated as void.
Bids can be submitted electronically:
Electronic Submission
? An email containing a copy of the bid:
a. Email should be sent to MSLTender@savethechildren.org
b. Do not copy other SCI email addresses into the email when you submit it
as this may invalidate your bid.
6.4 CLOSING DATE FOR BID SUBMISSION
Your bid must be received, either at the email address, no later than 12pm 17
th February 2020.
Failure to submit your bid prior to the Closing Date may result in your quote being void.
All Bids must remain valid and open for consideration for a period of not less than 60 days from the
Closing Date.
6.5 KEY CONTACTS
Should you have any questions about Save the Children, this invitation to tender or anything related to
this document, please contact the Save the Children contact detailed below. Enquiries should be
submitted in writing via email / mail.
Jeff Latif
Global Sourcing Manager
Jeff.latif@savethechildren.org
Where the enquiry may have an impact on other parties within the process, Save the Children will
notify all other Bidders to maintain a fair and transparent process.
Please do not submit any questions to the email address used for tender submissions – this is a sealed
mailbox and questions will not be read or responded to.
Invitation to tender
8
PART 2 – CORE REQUIREMENTS & SPECIFICATIONS
1. Introduction
Save the Children International (SCI) needs to mana

Documents

 Tender Notice