Supply of Satellite Phones and Handheld Metal Detectors Tender, Nigeria - 32392718

Procurement Summary

Country : Nigeria

Summary : Supply of Satellite Phones and Handheld Metal Detectors

Deadline : 24 Apr 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 32392718

Document Ref. No. :

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : MALARIA CONSORTIUM
Attention: Country Operations Manager 2 Buchanan Close, off Buchanan Crescent, off Aminu Kano Crescent, Wuse II, Abuja-FCT Tel: +234 8037031690.
Nigeria
Email :tenders@malariaconsortium.org

Tender Details

Request for proposals are invited for Supply of Satellite Phones and Handheld Metal Detectors for Yobe State Llins Mass Campaign.

SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS

A. Malaria Consortium

Malaria Consortium is one of the world's leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decisionmaking and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.

Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality.

1. Administrative Information

1.1. It is the intent of this RFP to secure competitive proposals for the supply of satellite phones and handheld metal detectors for Yobe State LLINs Mass Campaign.

1.2. Vendors shall submit sealed bids addressed to:

Malaria Consortium Nigeria
Attention: Country Operations Manager
2 Buchanan Close, off Buchanan Crescent, off Aminu Kano Crescent, Wuse II,
Abuja-FCT, Nigeria.
Tel: +234 8037031690.

Bids can also be submitted in softcopy to tenders@malariaconsortium.org with the following reference in the subject: ‘MC-NG-Yobe-019-Sattelite Phones and Metal detectors’

1.3. Bids must be received by Wednesday 24th April 2019 at 10:00am. Bids submitted after the deadline will NOT be accepted.

1.4. Questions must be sent by email to tenders@malariaconsortium.org with the following bid reference in the subject: MC-NG-Yobe-019- Satellite Phones and Metal detectors’-Question’


1.5. Malaria Consortium shall notify the winning bidders in writing within three working days of the bid decision. Malaria Consortium is under no responsibility to release the identity or contract terms of the winning vendor.


1.6. The submitted proposal shall include the following information. Failure to supply all requested information or comply with the specified formats will disqualify the bidder from consideration.

o Signature to confirm compliance with Malaria Consortiums Policies (section 5)

o Copy of business registration documents (proof of legal operation in Nigeria).

o Bank reference for previous 2018 (letter of sound financial standing)

? Pricing Proposal based on the details provided in this RFP

? Evidence of tax payment, Tax Identification Number (TIN)

? Bidder experience with delivering security services and supplying security gadgets.

? Bidder experience with delivering security services and supplying security gadgets to International Non-Governmental Organisations.

? Bidder capacity to deliver the required documentary video and photography services including outlining any and all services that will be sub contracted.

? Total proposed cost of transportation of the items to Yobe state.

1.7. Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium, and is not bound to accept the lowest priced bid submitted.

1.8. Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest.

1.9. The award criteria shall be based on the proposal’s overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees.

1.10. The successful vendor(s) shall receive a contract for the period of the services required, which can be extended upon agreement of both parties.

1.11. The language for communications and required documents is English.

1.12. At any time during the validity of the bids, price variation due to any reason shall be not be accepted by Malaria Consortium after it has received the bids. At the time of award of Contract or Purchase Order, Malaria Consortium reserves the right to vary (increase or decrease) the quantity of services and/or goods, without any change in the unit price or other terms and conditions.

2. Technical Requirements& Specifications
? Malaria Consortium requires video and photography services (Documentary) to cover various activities
during the Yobe State LLINs Mass Campaign.
? Validation of bids shall be 90days.
Table 1- Schedule of key activities and days of engagement.
S/No Item Description Quantity
1 Satellite Phones
Name: Iridium 9575 Extreme Satellite phone
SIM: Prepaid and Postpaid SIM
Battery Ability: 30 hours talk-time
PTT: Press to Talk facility, can send SMS and short email.
7
2 Hand held Metal
Detectors

Metal detector with alarm and vibration upon detection
Lightweight
Fast Detection of Weapons
Compatible with Microphone battery
Has charging port for charging of battery.
Detection sensitivity: Diameter 2.5mm
Sharp audible alarm and bright Red LED indicates detection
of metal
Green LED indicates detector is on, Amber LED indicates
that battery is low
Includes a 9V battery (unless optional accessories
purchased)
Measures 16"L (Length, Width, Depth 420 mm, 83 mm, 45
mm)
Weighs 18 oz. (480gr)
408
Delivery lead time – 3 days after issuance of Purchase order

3. Payment Terms
3.1. Malaria Consortium will make payment (in full or part) 30 days after presentation of certificate of
completion note/signed feeding dockets/Goods Received Notes and invoice outlining any deductions for
loss, damage or late delivery.
3.2. A penalty of 10% of the value of the contract will be deducted from the invoice value in case of loss,
damage or late delivery.
3.3. All payments shall be made in (Nigeria Naira) by bank transfer.
3.4. Payment will be net of tax deduction in accordance with Nigeria tax Laws. Malaria Consortium is
VAT exempted but it is mandated to make tax deduction and remit same to relevant tax authority
in Nigeria. All vendors are subject to withholding tax deductions.

3.6 The evaluation criteria as outlined in section 4 will be used to evaluate bids
4. Evaluation Criteria
For the proposal to be considered technically compliant, the proposer must achieve a minimum score of 50%.
Proposals, which do not meet the minimum score will be given no further consideration. In addition, clarity and
completeness of presentation will be considered during the evaluation.
Note that all bidders must agree to confirm compliance with Malaria Consortiums Policies (section 5), failure
to do so will disqualify the bidder.

Technical Criteria 45%
Copy of business registration documents (proof of legal operation in Nigeria).
Bank reference for previous 2018 (letter of sound financial standing) 10%
Bidder capacity proposal based on the details provided in this RFP, to include
1. Pricing Proposal based on the details provided in this RFP
2. Evidence of tax payment, Tax Identification Number (TIN)
3. Bidder experience with delivering security services and supplying security gadgets.
4. Bidder experience with delivering security services and supplying security gadgets to
International Non-Governmental Organisations.
5. Bidder capacity to deliver the required documentary video and photography services
including outlining any and all services that will be sub contracted.
6. Total proposed cost of transportation of the items to Yobe state.
35%
Financial Competitiveness 55%
? Financial Capability to undertake the delivery of satellite phones and handheld metals
detectors without mobilization 10%
? Total proposed cost of satellite phones and handheld metals detectors as specified in
table 1 above.
? Clear outline of proposed methodology for documentary video and photography services
of all in table 1.
45%

Documents

 Tender Notice