Supply of IT Equipment Tender, Rwanda - 28212900

Procurement Summary

Country : Rwanda

Summary : Supply of IT Equipment

Deadline : 13 Nov 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 28212900

Document Ref. No. : L-RW101/102/103 - 008/2018

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : ASSOCIATION FOR THE PROMOTION OF EDUCATION AND TRAINING ABROAD (APEFE)
Bureau APEFE-WBI, KN1, St Paul, Ilot 2360, Nyarugenge, Kigali Tel./Fax : (+250) 252571808
Rwanda
Email :bureau.kigali@apefe.org
URL :http://www.apefe.org

Tender Details

Tenders are invited for Supply of IT Equipment.

The Association for the Promotion of Education and Training Abroad (APEFE) is a Belgian organization that mobilizes its resources and expertise to serve the countries of the South for strengthening their capacities to implement their Development policy in the sectors of education, agriculture and environment, health, governance and the private sector.

Website:

http://www.apefe.org


Financing: APEFE
Association for the Promotion of Education and Training Abroad

Tender File (DAO)

DAO N°L-RW101/102/103 - 008/2018

FOR THE PROVISION OF COMPUTER EQUIPMENT

For the benefit of the "Workplace Learning Support Program"

Call for Tenders by Advertising Procedure

Special Book of Loads

Kigali, November 2018

NOTICE OF TENDER (AAO) / INVITATION TO TENDER (IAS)

Supply of computer equipment

DAO N°L-RW101/102/103 - 008/2018

Financing : APEFE

Date of launch of the offer : 1 November 2018

1. The APEFE ( hereinafter referred to as '' Client ''), under the financing of the DGD (Directorate General Development Cooperation and Humanitarian Aid), participates in the implementation of the " Program to support learning on the spot" working "in partnership with MIFOTRA and PSF (Private Sector Federation) .

The Client intends to use part of this financing to execute the contract No. L-RW101 / 102 / 103-008 / 2018 for the supply of IT equipment for which this Invitation to Tender is launched.

2. The APEFE solicits offers from eligible bidders meeting the qualifications required to provide new and recently manufactured computer equipment.

The market consists of a single batch: IT equipment.

3. The tender documents (DAO) written in French or in English can be obtained, during working days, from 8:00 to 17:00, at the APEFE-WBI Office, KN1, St Paul, Ilot 2360, Nyarugenge, Kigali, Rwanda.

Tel./Fax: (+250) 252571808; Email: office.kigali@apefe.org

4. Tenders must be submitted in closed envelopes, in three (3) copies, including 2 copies and 1 original, to the address mentioned above no later than November 13, 2018 at 9:00 local time . Email submission is not accepted.

5. The opening of the bids will take place in the meeting room of the APEFE-WBI Office on November 13, 2018 at 9:15 AM . It will be public.

6. The title of the contract must be clearly indicated on the outer envelope.

7. Bidding will be governed by the Law N o 05/2013 of 13/02/2013 amending and supplementing the Law N o 12/2007 of 27/03/2007 on public procurement in Rwanda.



Faustin MWAMBARI Marie-Pierre Ngoma

Program Director (MIFOTRA) Program Officer (APEFE)



STATUS AND MISSION OF THE APEFE

The Association for the Promotion of Education and Training Abroad (APEFE) is a non-profit association (asbl) Belgian, whose purpose is:

To cooperate in the study, organization and development of all curricula, education and training to be promoted in foreign countries;
To promote, organize and coordinate all forms of knowledge transfer between the French community in Belgium, the Walloon Region and abroad;
To coordinate and encourage the initiatives of organizations pursuing the same objectives.
For more information on the contracting authority, we invite you to visit: www.apefe.org

In Rwanda, the APEFE, with funding from the Directorate General for Development Cooperation (DGD), in partnership with the Ministry of Public Service and Employment (MIFOTRA) and the Private Sector Federation (PSF), implement the 2017-2021 multi-year program PPA with the specific objective of: "Young Rwandan women and men have access to high-quality, inclusive and equitable work-based training through agro-food processing and / or beauty / fashion sectors, and responding the skills needs of the growing Rwandan economy ".

This tender dossier consists of the following four sections:

Section I: Instructions to Bidders (IAS) and Evaluation Criteria
Section II: Technical Specifications of Equipment
Section III: Booklet of General Administrative Clauses (CCAG)
Section IV: Forms (Submission, Contract)


SECTION I: BIDDER INSTRUCTIONS (IAS) AND EVALUATION CRITERIA

1. Object of the contract and framework of the tender

1.1 This contract covers the purchase of new and newly manufactured computer equipment for the "Workplace Learning Support Program" co-managed by MIFOTRA, FSP and APEFE.

1.2 The call for tenders is launched for a contract composed in one lot: IT equipment. The lot is indivisible.

1.3 In this tender dossier, the terms "bid and offer" are synonymous, "day" means a calendar day.

2. Procedure

This is an advertising procedure.

3. Contracting authority

3.1 The Procurement Entity is: APEFE ( Association for the Promotion of Education and Training Abroad ).

3.2 The "Workplace Learning Support Program", represented by Mr. Faustin Mwambari, Program Director, and Ms. Marie-Pierre Ngoma, Program Administrator, awards and executes this contract under the funding of the APEFE.

3.3 The APEFE will take delivery of the IT equipment at the APEFE-WBI Office (Place of final destination), KN1, St Paul, Ilot 2360, Nyarugenge, Kigali, Rwanda. Tel./Fax: (+250) 252571808; Email: office.kigali@apefe.org

4. Fraud and Corruption

Rwanda's public procurement policy requires bidders, suppliers, companies, their subcontractors, and Procurement Entity representatives to adhere to the highest standards of professional ethics during procurement and procurement. execution of these markets.

5. Candidates admitted to compete

5.1 Participation is open on equal conditions to all companies or persons fulfilling all eligibility requirements for public procurement in accordance with the Law N o 05/2013 of 13/02/2013 amending and supplementing the Law N o 12 / 2007 of 27/03/2007 relating to public procurement in Rwanda, except when the tenderer is blacklisted by the Rwandan Public Procurement Office (ORMP), or has been convicted / presumed guilty of bribery, or is bankrupt, or is in a conflict of interest.

5.2 This criterion also applies to subcontractors or suppliers proposed for a part of the Contract, including the Related Services.

6. Documents constituting the offer

6.1 The tender must contain the following documents:

1. The letter of submission of the offer;

2. A copy of the Trade Register (related supplies);

3. An original or a certified copy of the certificate of non-payment issued by the Social Security Fund of Rwanda (RSSB);

4. An original or a certified copy of the certificate of no fee issued by the Tax Services (RRA);

5. The technical offer proposal: a detailed description of the main characteristics and technical performance of the equipment to be delivered, establishing compliance with the technical specifications; and if possible the catalogs (or documents in lieu) of the models to be delivered;

6. The proposal of the financial offer;

7. Three (3) copies of certificates of good delivery of similar equipment;

8. Company holding the EBM ( visible copy printed by the EBM with the head of the company )

6.2 All costs incurred in the preparation and presentation of the bid will be fully borne by the bidder.

7. Bid submission forms and price schedules

The Bidder will submit its bid by completing the forms provided in Section IV, Forms. These forms must be completed without making any changes to their presentation, and no other formats will be accepted. All entries must be completed to provide the requested information.

8. Variant Offers

The tenderer may submit, if he wishes, one or two (2) variants, at the corresponding price (s) of this contract while respecting the provisions and objectives of the present Specifications. The contracting authority will choose among the variants, the one that suits it, according to the award criteria.

9. Clarifications to CAD / Request for Information

o Any prospective candidate seeking clarification of this Tender Specifications should contact the Procurement Entity by email at the following address: kigali@apefe.org, no later than five (5) calendar days prior to the filing date. offers.

The Procuring Entity will respond by e-mail to any request for clarification received no later than five (5) days before the deadline for submission of bids. It will send copies of its answer, indicating the question asked but without identifying the author, to all potential candidates who have obtained the Tender File.
Each tenderer has the duty to inform himself. No additional payment or extension of time may be granted on the grounds of an error in the interpretation of this Specification.
10. Changes to the Tender File

10.1 The Procuring Entity may, at any time before the deadline for submission of tenders, modify the Bidding Documents by publishing an amendment.

10.2 Any published amendment will be considered an integral part of the DAO and will be communicated in writing to all those who have obtained the DAO.

10.3 In order to allow Bidders reasonable time to consider the amendment in the preparation of their bids, the Procuring Entity may, at its discretion, extend the deadline for submission of bids.

11. Language of the offer

The bid and all correspondence and bid documents exchanged between the Bidder and the Contracting Entity will be in English or French.

12. Offer price and discount

12.1 The price to be indicated on the bid submission letter will be the total bid price for each lot excluding any discounts, with the APEFE-WBI office, Kigali (Rwanda) as the final destination of the equipment. to provide.

12.2 The Bidder will indicate any rebates and the method of applying the rebate in the bid submission letter.

12.3 All duties and taxes payable by the Bidder under the Contract or otherwise,

Documents

 Tender Notice