DANISH REFUGEE COUNCIL (DRC) has floated a tender for Supply of Hygiene Kits. The project location is Myanmar and the tender is closing on 25 May 2020. The tender notice number is ITB-MM-STW-2020-01, while the TOT Ref Number is 42919825. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.

Expired Tender

Procurement Summary

Country : Myanmar

Summary : Supply of Hygiene Kits

Deadline : 25 May 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 42919825

Document Ref. No. : ITB-MM-STW-2020-01

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DANISH REFUGEE COUNCIL (DRC)
Procurement Manger Tel: (+95)9421761310 / (+95)9421751233 Block No 42, Land No.43B, Pyi Taw Thur, North San Pya Ward, Sittwe
Myanmar
Email :tender.mmr@drc.ngo / c.o.conduct@drc.dk / maung.ookyaw@drcmm.org / evans.muswa@drc.ngo
URL :https://drc.ngo/

Tender Details

Tenders are invited for Supply of Hygiene Kits.

Block No 42, Land No.43B, Pyi Taw Thur, North San Pya Ward, Sittwe

Date, 15th May 2020

To: All Suppliers

Invitation to Bid No.: ITB-MM-STW-2020-01 (Framework agreement for the Supply of Hygiene Kits)

Dear Sir/Madam:

The Danish Refugee Council (DRC) has received a grant from various donors for the implementation of the humanitarian aid operation in Myanmar. Part of this operation is to provide beneficiaries with Hygiene Kits (Estimated Quantities 6600 Kits)

Therefore, the DRC requests you to submit price bid(s) for the supply of Hygiene Kits on the attached DRC Bid Form Annex A. 1 & A.2.

I. TENDER DETAILS

The Tender details are as follows:

Line Item Time, date, address as appropriate (Myanmar time Zone)

1 ITB published 15th May 2020 from 10:00hrs. Myanmar Alin newspaper and https://drc.ngo/reliefwork/procurement-in-drc)

3 Closing date for clarifications 22nd May 2020, 16:00hrs

4 Closing date and time for receipt of Tenders 25th May 2020, 16:00hrs

5 Tender Opening Location Online (Please contact maung.ookyaw@drcmm.org)

6 Tender Opening Date and time 27th May 2020, 14:00hrs (Myanmar Time)

PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE

IMPORTANT INFORMATION REGARDING THIS ITB:

a. This ITB is launched for the purpose of establishing a framework agreement with the supplier for the supply of Hygiene Kits for period of 12 months with a possibility of extension for an additional 6 months.

b. Estimates quantities for the agreement period is 6600 Kits. Please note these are estimates only and actual quantities may vary due to funding or other factors.

c. A Framework agreement is not binding DRC to place any Purchase Orders. DRC will place orders to the awarded supplier based on the agreement and as per requirements.

d. DRC may choose to cancel the agreement if deemed necessary.

e. DRC may choose to split the contract award to more than one supplier.

f. Samples are a mandatory requirement part for this bid. Any bid without samples will be rejected. The submitted samples of non-awarded bidders may be returned to the bidder at its own cost after the award is completed. The samples of the selected bidder will remain with DRC as part of the bid.

g. The delivery time of the supply shall be strictly as per the Framework agreement. DRC may terminate the contract or impose other penalties if supplier fails to deliver items within this period.

h. All supplies shall be delivered as per DDP-Deliver Duty Paid (INCOTERMS 2010) to at DRC Mrauk Oo Office.
i. No advance payment will be paid to the awarded supplier. The awarded supplier is expected to mobilize its
own resources to deliver the agreed material.
II. SELECTION AND AWARD CRITERIA
The criteria for awarding contracts resulting from this Tender is based on the ‘best value for money- principle. For this
Tender DRC defines ‘best value for Money- as the lowest cost technically compliant bid. The technical evaluation criteria are
as per the specifications stated in Annex A.
A. Administrative Evaluation
A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that
are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.
#
Annex # Document Instructions
1 A1 Bid Form (Technical) Complete ALL sections in full, sign,
stamp and submit
2 A.2 Bid Form (Financial). NB-Should be sealed in a
separate envelope named financial
Complete ALL sections in full, sign,
stamp and submit
3 B Tender and Contract Award Acknowledgement
Certificate
Complete ALL sections in full, sign,
stamp and submit
4 C DRC General Conditions of Contract Read ALL sections in full, sign, stamp
and submit
5 D Supplier Code of Conduct Read ALL sections in full, sign, stamp
and submit
6 E Supplier Profile and Registration Form Complete ALL sections in full, sign,
stamp and submit
7 F Technical Specifications form Sign, stamp and submit
8 G Reference form Complete ALL Sections in full, sign,
stamp and submit
9 NA Company registration and Tax registration Attach all company registration
documents
B. Technical Evaluation
To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the ITB. A Bid is
deemed to meet the criteria if it confirms that it meets all mandatory conditions, procedures, and specifications in the ITB
without substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the ITB, it
will be rejected.
#
Annex # Document Instructions
1 NA Company Profile Submit
2 NA Copies of bank statement for the previous three
months
Submit
3 NA Audited financial reports for the previous financial
year
Submit
ITB-MM-STW-2020-01 (Framework agreement for the Supply of Hygiene Kits)
Page 3 of 10
4 NA Minimum of three copies previous contracts for
similar nature both in private sector,
humanitarian, and governmental institutions
Submit
The technical criteria are stipulated in Annex A.1 - Technical Bid Form and technical specifications are stipulated in Annex- FTechnical specifications form.
C. Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically noncompliant will not be financially evaluated. They include the following;
The technical criteria are stipulated in Annex A.2 - Financial Bid Form.
III. TENDER PROCESS
The following processes will be applied to this Tender:
• Tender Period
• Tender Closing
• Tender Opening
• Administrative Evaluation
• Technical Evaluation
• Financial Evaluation
• Contract Award
• Notification of Contract Award
IV. SUBMISSION OF BIDS
Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the ITB requirements, prior
to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing
date and time specified.
All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2).
IMPORTANT NOTE: Beyond the DRC Bid Form, the following documents listed in section II. Selection and Award Criteria
A(Administrative Evaluation) and B( Technical Evaluation) shall be contained with the bid.
Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any
other email address, or physical address will be disqualified.
Bids submitted by mail, email or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such
Bids.
Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the ITB requirements.
A. Hard Copy:
Hard copy Bids shall be separated into ‘Financial Bid- and ‘Technical Bid-:
o The Financial Bid shall only contain the financial bid form, Annex A.2
o The Technical Bid shall contain all other documents required by the tender as mentioned in section A.
Administrative Evaluation, but excluding any pricing information
ITB-MM-STW-2020-01 (Framework agreement for the Supply of Hygiene Kits)
Page 4 of 10
Each part shall be placed in a sealed envelope, marked as follows:
Both envelopes shall be placed in an outer sealed envelope, addressed and delivered to:
B. Email submission
Bids can be submitted by email to the following dedicated, controlled, & secure email address:
tender.mmr@drc.ngo
When Bids are emailed the following conditions shall be complied with:
• The ITB number shall be inserted in the Subject Heading of the email
• Separate emails shall be used for the ‘Financial Bid- and ‘Technical Bid-, and the Subject Heading of the email
shall indicate which type the email contains
o The Financial Bid shall only contain the financial bid form, Annex A.2
o The Technical Bid shall contain all other documents required by the tender as mentioned in section A.
Administrative Evaluation, but excluding any pricing information
• Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same
type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.
• Email attachments shall not exceed 4MB; otherwise the bidder shall send his bid in multiple emails.
Failure to comply with the above may disqualify the Bid.
DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the
Bidder or DRC in the processing of emails.
ITB No.: ITB-MM-STW-2020-01
TECHNICAL BID
Bidder Name:
ITB No.: ITB-MM-STW-2020-01
FINANCIAL BID
Bidder Name:
ITB No.: ITB-MM-STW-2020-01
Danish Refugee Council (DRC)
Block No.42, Land No.45B, North San Pya
Word, Sittwe
ITB-MM-STW-2020-01 (Framework agreement for the Supply of Hygiene Kits)
Page 5 of 10
DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process.
Bids can be submitted in one of two ways; hardcopy or electronically. If the Bidder submits a Bid in both Hardcopy and
electronically, DRC will choose the version that is the most advantageous to DRC.
V. COMPLETION OF BID FORM
A. Prices Quoted
Any discount offered shall be included in the Bid price.
Unless otherwise requested all Bids shall state if the prices quoted are not DDP (Incoterms 2010).
B. Currency
The currency of the Bid shall be in MMK or USD.
C. Language
The Bid Form, and all correspondence and documents related to this ITB shall be in English.
D. Origin
Country of origin of the items shall be clearly stated.
E. Presentation
Bids should be clearly legible. Prices entered in lead pencil will not be considered. All erasures, amendments, or alterations
shall be initialed by the signatory to the Bid. Do not submit blank

Documents

 Tender Notice