Supply of GPS Tracking Devices (Personal & Vehicle) Tender, USA - 30532933

Procurement Summary

Country : USA

Summary : Supply of GPS Tracking Devices (Personal & Vehicle)

Deadline : 26 Feb 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 30532933

Document Ref. No. : G020/2019

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : MERCY CORPS
45 SW Ankeny St. Portland, OR 97204 Tel: (800) 292-3355
USA
Email :tenders@mercycorps.org / lkagai@mercycorps.org
URL :https://www.mercycorps.org/

Tender Details

Tenders are invited for Supply of GPS tracking devices (personal & vehicle).

Mercy Corps is soliciting proposals for personal tracking applications, personal tracking devices and vehicle tracking devices. These are to include an interface (online portal) for tracking / monitoring the individual tracking units from multiple operational bases.

This tender is a strategic measure as future demand for these devices is expected. The successful firm(s) will be contracted on a Global Master Purchase Agreement and engaged by any Mercy Corps program in need of these devices when required.

Questions will be answered through:

By uploading on the website all questions and answers received for the benefit of all the prospective bidders. All the responses will be uploaded on 15th Feb 2019 at 5PM pacific time.


2. General Conditions for Tender

Mercy Corps invites proposals for the devices described and summarized in these documents, and in accordance with procedures, conditions and contract terms presented herein. Mercy Corps reserves the right to vary the quantity of work/materials specified in the Tender Package without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted offers.

2.1 Mercy Corps- Anti-Bribery and Anti-Corruption Statement Mercy Corps strictly prohibits:

? Any form of bribe or kickback in relation to its activities

This prohibition includes any request from any Mercy Corps employee, consultant or agent for anything of value from any company or individual in exchange for the employee, consultant or agents taking or not taking any action related to the award of a contract or the contract once awarded. It also applies to any offer from any company or individual to provide anything of value to any Mercy Corps employee, consultant or agent in exchange for that person taking or not taking any action related to the award of the contract or the contract.

? Conflicts of interests in the awarding or management of contracts If a company is owned by, whether directly or indirectly, in whole or in part, any Mercy Corps employee or any person who is related to a Mercy Corps employee, the company must ensure that it and the employee disclose the relationship as part of or prior to submitting the offer.

? The sharing or obtaining of confidential information

Mercy Corps prohibits its employees from sharing, and any offerors from obtaining, confidential information related to this solicitation, including information regarding Mercy Corps- price estimates, competing offerors or competing offers, etc. Any information provided to one offeror must be provided to all other offerors.

? Collusion between/among offerors

Mercy Corps requires fair and open competition for this solicitation. No two (or more) companies submitting proposals can be owned or controlled by the same individual(s). Companies submitting offers cannot share prices or other offer information or take any other action intended to pre-determine which company will win the solicitation and what price will be paid. Violations of these prohibitions, along with all evidence of such violations, should be reported to: integrityhotline@mercycorps.org

Mercy Corps will investigate allegations fully and will take appropriate action. Any company, or individual that participates in any of the above prohibited conduct, will have its actions reported to the appropriate authorities, will be investigated fully, will have its offer rejected and/or contract terminated, and will not be eligible for future contracts with Mercy Corps. Employees participating in such conduct will have his/her employment terminated.

Violations will also be reported to Mercy Corps- donors, who may also choose to investigate and debar or suspend companies and their owners from receiving any contract that is funded in part by the donor, whether the contract is with Mercy Corps or any other entity.

2.2 Tender Basis:

? All offers shall be made in accordance with these instructions, and all documents requested should be furnished, including any required (but not limited to) supplier-specific information, technical
specifications, drawings, bill of quantities, and/or delivery schedule. If any requested document is not
furnished, a reason should be given for its omission in an exception sheet.
? No respondent should add, omit or change any item, term or condition herein.
? If suppliers have any additional requests and conditions, these shall be stipulated in an exception
sheet.
? Each offeror may make one response only.
? Each offer shall be valid for the period of [180 days] from its date of submission.
? All offers should indicate whether they include taxes, compulsory payments, levies and/or duties,
including VAT, if applicable.
? Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified
during the evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the
Selection Committee may decide to disqualify the offer.
? Any requests for clarifications regarding the project that are not addressed in written documents must
be presented to Mercy Corps in writing. The answer to any question raised in writing by any offeror
will be issued to that offeror. In some cases Mercy Corps may choose to issue clarifications to all
offerors. It is a condition of this tender that no clarification shall be deemed to supersede, contradict,
add to or detract from the conditions hereof, unless made in writing as an Addendum to Tender and
signed by Mercy Corps or its designated representative.
? This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to
pay any costs incurred in the preparation and submission of proposals. Furthermore, Mercy Corps
reserves the right to reject any and all proposals, if such action is considered to be in the best interest
of Mercy Corps.
2.3 Supplier Eligibility
Suppliers may not apply, and will be rejected as ineligible, if they:
? Are not registered companies
? Are bankrupt or in the process of going bankrupt
? Have been convicted of illegal/corrupt activities, and/or unprofessional conduct
? Have been guilty of grave professional misconduct
? Have not fulfilled obligations related to payment of social security and taxes
? Are guilty of serious misinterpretation in supplying information
? Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti Corruption Statement
? Supplier (or supplier-s principals) are on any list of sanctioned parties issued by; or are presently
excluded or disqualified from participation in this transaction by: the United States Government or
United Nations by the United States Government, the United Kingdom, the European Union, the
United Nations, other national governments, or public international organizations.
Additional eligibility criteria, if applicable, are stated in section 3.2 of this tender package.

2.4 Response Documents
Offerors can either utilize the response documents contained in this tender package to submit their
offer or they can submit an offer in their own format as long as it contains all the required documents
and information specified by this tender.
2.5 Acceptance of Successful Response
Documentation submitted by offerors will be verified by Mercy Corps. The winning offeror will be required to sign a contract for the stated, agreed upon amount.
2.6 Certification Regarding Terrorism
It is Mercy Corps- policy to comply with humanitarian principles and the laws and regulations of the
United States, the European Union, the United Nations, the United Kingdom, host nations, and other
applicable donors concerning transactions with or support to individuals or entities that have engaged
in fraud, waste, abuse, human trafficking, corruption, or terrorist activity. These laws and regulations
prohibit Mercy Corps from transacting with or providing support to any individuals or entities that are
the subject of government sanctions, donor rules, or laws prohibiting transactions or support to such
parties.

Documents

 Tender Notice