Supply Chain Transformation Program Manager Tender, DR Congo - 34483522

Procurement Summary

Country : DR Congo

Summary : Supply Chain Transformation Program Manager

Deadline : 19 Aug 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 34483522

Document Ref. No. : TGF-19-051

Competition : ICB

Financier : Global Fund to Fight AIDS, Tuberculosis and Malaria (GFFATM)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : THE GLOBAL FUND TO FIGHT AIDS, TUBERCULOSIS AND MALARIA (“THE GLOBAL FUND”)
Kinshasa
DR Congo
Email :alan.taylor@theglobalfund.org
URL :https://www.theglobalfund.org/en/

Tender Details

Request for proposals are invited for MoH Supply Chain Transformation Program Manager.

RFP Information Table

RFP Issue Date: 05 July 2019

RFP Closing Date: 19 July 2019

RFP Closing Time: 11:00 AM CEST (Swiss Time) *

Proposal and Question Submission Address: Following URL for Sourcing Application: (1) https://access.theglobalfund.org/*

For clarification on the time in different time zones please check on www.timeanddate.com

The Sourcing application will automatically close this RFP at the exact closing time stated above, and past this time the uploading of documents (even partially uploaded) will no longer be possible. We would therefore strongly advise that the uploading of submissions be fully finalized at least 24 hours before the RFP’s closing time as there are always risks of having network, internet or uploading issues.

(1) Bidders intending to submit a proposal must be invited to the RFP and thus any request for a Supplier ID should be made at least 48 hours before the

RFP closing date.

1. The Global Fund to Fight AIDS, Tuberculosis and Malaria (“the Global Fund”), together with the DRC government and Ministry of Health (MoH), invites proposals for the above role of Program Manager at the DRC Ministry of Health Supply Chain Program.

2. The Statement of Work for the Project is attached hereto as Attachment A.

3. The Global Fund will evaluate all proposals received in response to this Request for Proposals (RFP) in accordance with the Evaluation Criteria in Attachment B.

4. The requirements and general information regarding the RFP submission are attached hetero as Attachment C.

5. Terms and Conditions is attached hereto as Attachment D.

6. Conflict of Interest Guidance and Declaration Form is attached hereto as Attachment E.

7. List of Annexes

Annex 1: DRC Supply Chain Assessment – Clinton Health Associates International / Smart Chain, February 2nd 2018

Annex 2: Urban Direct Delivery and Vendor Managed Inventory Business case – Deloitte,
February 2019
Annex 3: PNAM Draft PAO 2019 (Programme National d’Approvisionnement des
Médicaments essentiels, Plan d’Activités Opérationnel)
8. This RFP is in line with the Global Fund’s Procurement Regulations (2017, as amended
from time to time), which may be found at https://www.theglobalfund.org/en/businessopportunities/. The following are integral parts of this RFP:
a. The Request for Proposal Solicitation Rules (2015, as amended from
time to time), which may be found at:
https://www.theglobalfund.org/en/business-opportunities/;
b. The Policy on Ethics and Conflict of Interest for Global Fund
Institutions (2002, as amended from time to time), which may be found
at:https://www.theglobalfund.org/en/policies-guidelines-templates/governancepolicies/;
c. The Code of Conduct for Suppliers (2009, as amended from time to
time), which may be found at:
https://www.theglobalfund.org/en/policies-guidelines-templates/governancepolicies/;
d. The Sanctions Panel Procedures Relating to the Code of Conduct for
Suppliers (2014, as amended from time to time), which may be found at
https://www.theglobalfund.org/en/policies-guidelines-templates/governancepolicies/; and
e. The Global Fund Terms and Conditions of Purchase of Services (27
March 2018, as amended from time to time), which will also be an integral
part of any contract resulting from this solicitation, and which may be found at
https://www.theglobalfund.org/en/business-opportunities/.
Submitting an proposal in response to this RFP constitutes an acceptance of the terms indicated
herein and of the terms of each of these documents, including the Global Fund Terms and
Conditions of Purchase of Goods and Services, and the Global Fund reserves the right to reject the
proposal of any entity or individual, as the case may be, that fails or refuses to comply with, or
accept, such terms.
This RFP shall not be construed as a contract or a commitment of any kind. This RFP in no way
obligates the Global Fund to award a contract, nor does it commit the Global Fund to pay any
costs or expenses incurred in the preparation or submission of proposals.
TGF Sourcing Application
1. For audit and efficiency purposes, this RFP process is being managed electronically, and
bidders are required to submit their proposals in the following URL for Sourcing Application:
https://access.theglobalfund.org/.

2. Please use the attached Guidance Notes – “SUPPLIER INSTRUCTION – How to
respond to a Request For Quotation(RFQ’s)
3. Proposals must be submitted in TGF Sourcing Application, and received by the Global
Fund by the RFP Closing Time and at the RFP Closing Date, all as indicated in the above
RFP Information Table.
4. In case, you do not have a Supplier Id in TGF Sourcing Application, please send an email to
alan.taylor@theglobalfund.org with the following title in the subject:
• “TGF-19-051” - Request for login user id creation in TGF Sourcing / iSupplier portal
– “Put your organization name”.
5. Unless otherwise indicated, proposals shall be submitted in pdf and should be divided in
two separate folders, one containing your cost proposal and one containing your
technical proposal.
The subject line of your attachment must be labelled as follows:
• TGF-19-051 - Your organization name or individual’s name – technical proposal
• TGF-19-051 - Your organization name or individual’s name – cost proposal
6. All communications with regard to this RFP shall be in writing and sent through the TGF
Sourcing Application platform using the online discussion as indicated in the above RFP
Information Table.
7. Any communication between a Bidder and the Global Fund regarding this RFP, which is not
through the designated channel (https://access.theglobalfund.org/), shall invalidate such
Bidder’s proposal to this RFP

ATTACHMENT A
STATEMENT OF WORK
I. OVERVIEW
This RFP sets out to recruit a professional experienced in supply chain management, project
management, change management, and with strong client communications skills to take on the
role of Program Manager (PM) for the Supply Chain transformation in Democratic Republic of
Congo. This role will report to the Office of the director of PNAM (Programme National
d’Approvisionnement des Médicaments essentiels, the National Supply Chain Program for
Essential Medicines), a programme of the Ministry of Health, based in the capital Kinshasa.
The PM will perform three roles:
• The PM supports the project manager in charge of delivering the TGF-supported project
for deploying a Vendor Managed Inventory (VMI) and Urban Direct Delivery (UDD)
distribution model in the Kinshasa area, and any future projects that TGF may seek to
execute in DRC
• The PM reports to the director of PNAM and assists him in monitoring the progress of the
supply chain transformation as outlined in the PNAM PAO, including TGF supported
projects
• The PM is TGF’s principal point-of-contact for progress reports on both of the above
If the scope of the task demands, the Program Manager can propose to expand the role into a
semi-permanent Program Management Office (PMO).
The role will be for an initial 12 months with a likely extension to 24 months. The Global Fund,
together with the DRC government and Ministry of Health (MoH), invites proposals for the above
role of Program Manager at the DRC Ministry of Health Supply Chain Program. This position is
currently open and available, and a key component of this RFP is for an individual, to be
identified, agreed and available to start as soon as possible, on a date to be agreed with The Global
Fund.
The Global Fund is looking for an individual that can be an individual consultant or a consultant
as part of an organization. In case an organization applies and pushes forward a consultant, the
organization must detail the exact value and/or support it will bring to the appointed candidate
and ultimately to the project. Additionally, the added value cost must be included in the
individual’s rate.
II. CONTEXT
In late 2017, as part of the Global Fund Supply Chain Diagnostics Initiative, an in-country
situation analysis of the public health supply chain in Kinshasa and Kongo Central provinces was
carried out. The recruited firm underlined issues around the availability, quality and affordability
of medicines, finding many cases of extended stock-outs or improper storage of essential medicine
and pharmaceutical goods being sold at prices higher than those of private sector suppliers. The
final report recommended eight key projects with the potential to significantly improve the
maturity and capability of the medical supply chain and thereby have a positive impact on the
5
general patient experience. This plan was presented and accepted by the DRC MoH and
representatives of active partners and donors in that country. The details of this plan are available
in Annex 1.
The project for implementing and operating an Urban Direct Delivery (UDD) distribution model
(including a local and potentially expendable VMI system), were accepted in late 2018 for
implementation in the short term. TGF is currently recruiting a team of experts via an RFP to
commence work on this project. The UDD project manager will report to the PM, who will ensure
coordination between this project and those of other donors, and the plans of PNAM.
In late 2018 TGF deployed a team of experts to the PNAM office to support the articulation of its
annual operational plan, the Plan d’Activites Operationel (PAO). The PNAM PAO is a
comprehensive overview of all supply chain related improvement activities planned in 2019 which
fell under PNAM’s responsibilities. These activities are executed throughout every part of DRC
and support by many international donors. It was also agreed that the supply chain
transformation Program Manager should take on the role of “control tower” to coordinate the
planning

Documents

 Tender Notice