Supply and Install Solar Pay As You Go (PAYG) Systems Tender, Liberia - 29512302

Procurement Summary

Country : Liberia

Summary : Supply and Install Solar Pay As You Go (PAYG) Systems

Deadline : 10 Jan 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 29512302

Document Ref. No. : LR01-RFP-3445

Competition : ICB

Financier : European Union (EU)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : MERCY CORPS
Monrovia Email : tenders@mercycorps.org / mc-liberia-tender-questions@mercycorps.org
Liberia
Email :tenders@mercycorps.org / mc-liberia-tender-questions@mercycorps.org
URL :www.mercycorps.org/

Tender Details

Request for proposals are invited for Supply and install Solar Pay As You Go (PAYG) Systems in Liberia.

RFP - Supply and install Solar Pay As You Go (PAYG) Systems in Liberia.

Mercy Corps’ Liberia received funding from the European Union (EU) to implement a three-year program called Light up Liberia. This project seeks to improve access to modern, affordable, sustainable and scalable energy products for at least 45, 000 rural poor and peri-urban direct and indirect beneficiaries in Liberia, with a focus on renewable energy that will increase Access to energy for public services: The program will offer energy services to community institutions such as schools, clinics, police stations/outposts etc. The Program aims to provide services through its four estimated results, R1) Develop a replicable model for electrifying 3000 households with basic “Tier 1 and Tier 2” lighting and charging access R2) Improve market access to small scale lighting, charging, cooking products, and supporting services through supporting energy market actors R3) Develop financial products designed to increase access to renewable energy R4) Improve the enabling environment for private sector energy companies to invest in developing solutions for rural electrification in Liberia, including integrating renewables into vocational education curricula in partner TVET institutions. The project will contribute to reaching the World Summit on Sustainable Development (WSSD) Rio +10 objectives on energy and to achieving the Sustainable energy for all (SE4All) objectives by 2030. In addition, with a strong focus on enhancing access to private sector led energy and financial services, which will provide new earning opportunities and significant savings, resulting in higher net incomes for rural and peri urban families, the project will not only enhance living conditions for rural households, but also contribute to the achievement of the MDGs on poverty alleviation.

General Conditions for Tender
Mercy Corps invites proposals for the goods described and summarized in these documents, and in accordance with procedures, conditions and contract terms presented herein. Mercy Corps reserves the right to vary the quantity of work/materials specified in the Tender Package without any changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted offers.

2.1 Mercy Corps’ Anti-Bribery and Anti-Corruption Statement
Mercy Corps strictly prohibits:
? Any form of bribe or kickback in relation to its activities
This prohibition includes any request from any Mercy Corps employee, consultant or agent for anything of value from any company or individual in exchange for the employee, consultant or agents taking or not taking any action related to the award of a contract or the contract once awarded. It also applies to any offer from any company or individual to provide anything of value to any Mercy Corps employee, consultant or agent in exchange for that person taking or not taking any action related to the award of the contract or the contract.

? Conflicts of interests in the awarding or management of contracts
If a company is owned by, whether directly or indirectly, in whole or in part, any Mercy Corps employee or any person who is related to a Mercy Corps employee, the company must ensure that it and the employee disclose the relationship as part of or prior to submitting the offer.

? The sharing or obtaining of confidential information
Mercy Corps prohibits its employees from sharing, and any offerors from obtaining, confidential information related to this solicitation, including information regarding Mercy Corps’ price estimates, competing offerors or competing offers, etc. Any information provided to one offeror must be provided to all other offerors.

? Collusion between/among offerors
Mercy Corps requires fair and open competition for this solicitation. No two (or more) companies submitting proposals can be owned or controlled by the same individual(s). Companies submitting offers cannot share prices or other offer information or take any other action intended to pre-determine which company will win the solicitation and what price will be paid.

Violations of these prohibitions, along with all evidence of such violations, should be reported to:
integrityhotline@mercycorps.org

Mercy Corps will investigate allegations fully and will take appropriate action. Any company, or individual that participates in any of the above prohibited conduct, will have its actions reported to the appropriate authorities, will be investigated fully, will have its offer rejected and/or contract terminated, and will not be eligible for future contracts with Mercy Corps. Employees participating in such conduct will have his/her employment terminated.

Violations will also be reported to Mercy Corps’ donors, who may also choose to investigate and debar or suspend companies and their owners from receiving any contract that is funded in part by the donor, whether the contract is with Mercy Corps or any other entity.
2.2 Tender Basis:
? All offers shall be made in accordance with these instructions, and all documents requested should be furnished, including any required (but not limited to) supplier-specific information, technical specifications, drawings, bill of quantities, and/or delivery schedule. If any requested document is not furnished, a reason should be given for its omission in an exception sheet.
? No respondent should add, omit or change any item, term or condition herein.
? If suppliers have any additional requests and conditions, these shall be stipulated in an exception sheet.
? Each offeror may make one response only.
? Each offer shall be valid for the period of 30 days from its date of submission.
? All offers should indicate whether they include taxes, compulsory payments, levies and/or duties, including VAT, if applicable.
? Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified during the evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the Selection Committee may decide to disqualify the offer.
? Any requests for clarifications regarding the project that are not addressed in written documents must be presented to Mercy Corps in writing. The answer to any question raised in writing by any offeror will be issued to that offeror. In some cases, Mercy Corps may choose to issue clarifications to all offerors. It is a condition of this tender that no clarification shall be deemed to supersede, contradict, add to or detract from the conditions hereof, unless made in writing as an Addendum to Tender and signed by Mercy Corps or its designated representative.
? This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to pay any costs incurred in the preparation and submission of proposals. Furthermore, Mercy Corps reserves the right to reject any and all proposals, if such action is considered to be in the best interest of Mercy Corps.
2.3 Supplier Eligibility
Suppliers may not apply, and will be rejected as ineligible, if they:
? Are not registered companies
? Are bankrupt or in the process of going bankrupt
? Have been convicted of illegal/corrupt activities, and/or unprofessional conduct
? Have been guilty of grave professional misconduct
? Have not fulfilled obligations related to payment of social security and taxes
? Are guilty of serious misinterpretation in supplying information
? Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti-Corruption Statement
? Supplier (or supplier’s principals) are on any list of sanctioned parties issued by; or are presently excluded or disqualified from participation in this transaction by: The United States Government or United Nations by the United States Government, the United Kingdom, the European Union, the United Nations, other national governments, or public international organizations.
Additional eligibility criteria, if applicable, are stated in section 3.2 of this tender package.
2.4 Response Documents
Offerors can either utilize the response documents contained in this tender package to submit their offer or they can submit an offer in their own format as long as it contains all the required documents and information specified by this tender.
2.5 Acceptance of Successful Response
Documentation submitted by offerors will be verified by Mercy Corps. The winning offeror will be required to sign a contract for the stated, agreed upon amount.
2.6 Certification Regarding Terrorism
It is Mercy Corps’ policy to comply with humanitarian principles and the laws and regulations of the United States, the European Union, the United Nations, the United Kingdom, host nations, and other applicable donors concerning transactions with or support to individuals or entities that have engaged in fraud, waste, abuse, human trafficking, corruption, or terrorist activity. These laws and regulations prohibit Mercy Corps from transacting with or providing support to any individuals or entities that are the subject of government sanctions, donor rules, or laws prohibiting transactions or support to such parties.


3.1 Contract Terms
Mercy Corps intends to issue a [Fixed Price] contract to one or several company(ies) or organization(s). The successful offeror(s) shall be required to adhere to the statement of work and terms and conditions of the resulting contract. The anticipated contract is incorporated in Section 6 herein. By submitting an offer, offerors certify that they understand and agree to all of the terms and clauses contained in Section 6.
3.2 Specific Eligibility Criteria
Eligibility criteria must be met and the corresponding supporting documents listed below under “Tender Submittals” must be submitted with offers. Offerors who do not

Documents

 Tender Notice