Risk-Based Inspection Capacity Development for Border Agencies (the Ethiopian Food... Tender

Procurement Summary

Country : Ethiopia

Summary : Risk-Based Inspection Capacity Development for Border Agencies (the Ethiopian Food and Drug Authority (EFDA) and Ethiopian Ministry of Trade and Industry (MOTI))

Deadline : 28 Nov 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 37854817

Document Ref. No. : 1265442

Competition : ICB

Financier : World Bank (WB)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : WORLD BANK GROUP
Africa Avenue (Bole Road) Addis Ababa Tel: +(251) 115176000
Ethiopia
Email :gwoodeneh@worldbank.org
URL :www.worldbank.org/

Tender Details

Expression of Interest are invited for Risk-Based Inspection Capacity Development for Border Agencies (the Ethiopian Food and Drug Authority (EFDA) and Ethiopian Ministry of Trade and Industry (MOTI)).

Expression of Interest Deadline

28-Nov-2019 at 11:59:59 PM (Eastern Time – Washington D.C.)

Language of Notice

English

Selection Notice

Assignment Country

· ET - Ethiopia

Funding Sources

The World Bank Group intends to finance the assignment/services under:

· BB - BANK BUDGET

· TF0A7128 - Ethiopia Trade

Individual/Firm

The consultant will be a firm.

Assignment Description

I. Background
Ethiopia Trade Facilitation Project is a second International Finance Corporation (IFC) project in Ethiopia, which provides support to the Ethiopian Customs Commission and other clients in addressing institutional/ regulatory and policy constraints in the trade facilitation environment in Ethiopia. This project builds on a previous Ethiopia Trade Project phase 1, which achieved over USD 61 mln. in private sector savings due to its efforts in reducing time to import and export, reducing inspections and introducing a series of regulatory changes to align Ethiopian trade environment with international best practices.
Among others, Ethiopia Trade Facilitation Project supports Ethiopian Customs Commission and other border agencies such as Ministry of Trade and Industry, Ethiopian Food and Drugs Administration and Ministry of Agriculture (Component 1) in the following area: (i) Modernizing the customs risk management (RM): (ii) Establishing streamlined transit and border crossing procedures, (iii) Implementing national electronic Single Window (eSW). (iv) in supporting post-release audit capacity (v) Implementing selected WTO-Trade Facilitation Agreement (TFA) Articles. Component 2 of the project supports the Ethiopian Maritime Affairs Authority (EMAA) in implementing relevant parts of the national logistics strategy.
II. Overview and the Objectives of the Assignment
Ethiopia has made significant strides in terms of implementing a risk-based customs management system. Today the Ethiopian Customs Commission steers its activities through assessing, directing and controlling risks that emanate from the import and export of goods. The purpose is to strike a balance between trade facilitation and controls. Successful implementation of the risk management principle significantly contributed to removing unnecessary delays and wastage of resources by concentrating customs control on high-risk consignments and expediting the release of low-risk consignments. However, success in this regard will only be partial if the same is not implemented by other border agencies that play a key role in the inspection and clearance of various goods such as goods and drugs, agricultural commodities, other general goods etc.
This particular assignment is aimed at implementing capacity development interventions to support the Ethiopian Food and Drug Authority and Ministry of Trade and Industry with the goal of successful implementation of risk-based inspection of food and other non-food products at the port of entry regulated by EFDA and MOTI.
The Ethiopian Food and Drug Authority (EFDA) is the National Regulatory Body of Ethiopia which is under the Ministry of Health. The Authority is responsible to ensure the quality, safety and/or efficacy of medicines, food, cosmetics and medical devices, the standards of health and health-related institutions, the healthcare practice, and competence and ethics of Health professionals. EFDA was established under the Ethiopian Food and Drug Authority establishment council of Ministers Regulation No. 189/2010. After repealing the drug administration and control proclamation 176/1999, EFDA became operational as of July 17, 2010. Its budget is from the Ethiopian government. It is mandated by the Food, Medicines and Health care Administration and Control proclamation 661/2009.
In relation to international trade, EFDA perform the following functions
Give import or export permit for food, medicines, raw materials and packaging materials and undertake dead bodies control and give entry or exit permit
Inspect import and export consignments of food, medicines, narcotic drugs, psychotropic substances, and precursor chemicals.
Undertake and coordinate post-marketing surveillance in order to ensure the safety and quality of food and safety, efficacy and quality of medicines that are put into use and take appropriate measures
Ministry of Trade and Industry (MoT) regulates imported and exported goods to ensure conformity with Ethiopias mandatory standards. The Ministry has more than 80 inspectors across 15 branch offices who inspect all products that have a standard and take samples for laboratory testing where required.
In relation to trade the Ministry performs the following specific functions:
control the qualities of export and import goods; prohibit the importation or exportation of goods that do not conform with the required standards;
control the compliance of goods with the requirements of mandatory Ethiopian standards, and take measure against those found to be below the standards set for them; cause the coordinated enforcement of standards applied by other enforcement bodies;

III. Objectives
Together with EFDA and MOTI agree, develop and establish risk-based procedures of inspection for the food products non-food products that:
- Assess the risk of food and other non-food regulated products and its safety at the port of entry and exit.
- Limit physical examination (inspection) of consignments to highest risk cases.
- Reduce time needed for import/export of products.
- Increase certainty for the users of the system about the procedures, timing and appeals.
- Increased efficiency and effectiveness of inspection service at the port of entry;
- Create transparency on the process of inspection;
- Facilitate trade.
- Benefit reputable economic operators.
- Benefit consumers

IV. Scope of work

1. Carry out the assessment of current practices of border inspections, legal review of relevant laws and procedures, infrastructure.
- Assess the scope and current practice of inspections related to import and export of food products and non-food products regulated by EFDA and MOTI. Including the physical infrastructure laboratories, sample taking equipment, methods for sampling, and testing of samples, etc.
- Assess the functions and interactions of the institutions involved.
- Review relevant legal frameworks and procedures.

2. Propose a rationale and framework for the risk-based model for import/export for food and non-food products.
- Propose an operating model for a risk-based approach to import/export inspections of food and non-food products.
- Review the organizational structure, capacities and job description at FMHACA, MOT and propose necessary changes considering the mandate given by the law to the organizations.
- Propose MoUs and SOP between FMHACA, MOT and other agencies on joint or delegated border inspections.

3. Develop operational instructions on risk management, risk analysis and related controls
- Develop a risk-based inspection methodology.
- Propose methods and strategies on how to introduce/improve the use of pre-arrival processing information about consignments.
- Develop procedures and documents including import-export procedure, inspection planning, inspection forms, certificates-forms to accompany consignments, sampling plans and guidelines, sampling techniques, procedures for analysis and evaluation.
- Investigate options to establish a risk assessment database which contains company, commodity profile, importer risk rating and the registry of inspection results
- Plan the risk based approach supporting activities sensitisation of businesses, provision of information about the procedures, requirements on the webpage of the FMHACA, voluntary compliance promotion activities.

4. Identify relevant KPIs for measuring performance of the risk management system and establish base-line figures and a model on monitoring and evaluation of agreed KPIs

- Identify necessary KPI´s for the measuring of the new procedures and rules.
- A description of what features are needed in order to implement the KPI´s.

5. Provide Training on a new policy, operational instruction, KPIs and their measurement.

- Provide introductory training on the risk-based approach, risk assessment and management.
- Provide on-the-job training (good regulatory practice, inspection planning, sampling, performing inspection, reporting, analysis).

V. Deliverables:

1. Reports:
- (Findings of practices and rules)
Report on scope and current practise of inspections related to import and export of food products and non food products which are included under mandatory standards, including physical infrastructure, methods for sampling and testing, level of knowledge and skills and legal framework.
- (Higher level rationale and framework for the risk based approach)
Report on proposed operating model for risk based approach to import/export inspections of food products and non-food products, recommendations for the organizational improvements, necessary interinstitutional arrangements.
- (Drafts of implementation documents)
Report on risk based border inspection methodology, inspection planning framework including inspection planning, inspection forms, sampling guidelines, sampling techniques, analysis and evaluation and reporting.
2. Training and workshop materials:
- Training on basics of risk based approach to inspections and good regulatory practice framework.
- Hands-on training on different aspects of risk management for inspections planning and use of risk-based selection methodology, for carrying out inspection on the border, sampling and dispatch of samples, decision making based on inspection and l

Documents

 Tender Notice