Recruitment of an International Consultant for the Certification of the Conformity... Tender

Procurement Summary

Country : Central African Republic

Summary : Recruitment of an International Consultant for the Certification of the Conformity of the Lists of Civil Servants

Deadline : 27 Jul 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 25180113

Document Ref. No. :

Competition : ICB

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : UNITED NATIONS DEVELOPMENT PROGRAMME
Rounds point United Nations Avenue Boganda Avenue BP: 872 Bangui UNDP Communication Unit Tel: +236 75 00 50 06/72 75 89 72/75 04 18 38
Central African Republic
Email :communication.cf@undp.org / registry.cf@undp.org
URL :www.cf.undp.org

Tender Details

Tenders are invited for Recruitment of an International Consultant for the Certification of the Conformity of the Lists of Civil Servants.

background

The successive crises in CAR, which led to attrition of staff coupled with the difficulties of organizing recruitment, led the internal security forces to not only maintain the staff beyond the required retirement ages, but also to employ former retired officers to ensure continuity of service, resulting in the advanced aging of GUFs as indicated by the staff verification conducted since 2017 with the support of UNDP and from UNPOL.

Faced with this situation, the Ministry of the Interior has decided to set up a specific program to facilitate the imminent retirement of 450 police and gendarmes, including 287 police officers (in accordance with Decree No. 008 / MISPAT of 26 APRIL 2017), 163 gendarmes. Nevertheless, the salary arrears of those admitted to retirement may block this departure or may lead to demonstrations (as was the case in February 2017 with the FACA and gendarmes) and opposition to this program.

In order to overcome these difficulties, the government, with the support of UNDP, plans to pay in part the salary arrears, which will, on the one hand, enable the Central African State to offer a starting option. pensioners and thus, therefore directly facilitate the integration of new recruits by releasing positions.

To do this, and in order to certify the conformity of the lists of officials designated as candidates for retirement and the amount of the indemnities to be paid, a certification audit mission of the database of civil servants who have reached the legal age of departure retirement will be conducted to confirm the amounts of retirement benefits.




Duties and Responsibilities

The expected results

The expected results are as follows:

· The compliance review of the workforce and the files of the candidates eligible for retirement according to the lists submitted by the Ministry of the Interior and Public Security is carried out;

· Identifying the elements of ISPs and administrative staff who have reached the legal retirement age and the identification of retirees returning to work on a regular basis;

· The individual amounts of arrears to be paid to each eligible person are calculated;

· Evidence of payments of retirement benefits is certified;

· Procedures for the control and certification of retirement indemnities are developed, formalized and disseminated within authorized services of the Ministry

Key activities

· Review the information on the records made in the retiree database;

· Establish the reliability and security of the retiree database;

· Advise on the needs assessment for strengthening internal control to improve the reliability of the database and the amounts of compensation to be paid;

· Put in place a manual of procedures to identify the different stages of the compensation payment process and the stakeholders (Ministry of the Interior, Ministry of Public Service)

· Perform quality control and certification of proof of payment of retirement benefits

Expected deliverables

· A manual of procedures detailing the overall process, and the key steps, the stakeholders at each stage, the key risks identified and proposed controls to be put in place to manage these risks

· An audit report of the database of persons of legal retirement age and indicative amounts of compensation to be collected for salary arrears and for retirement.

· A certification report of proof of payment of retirement benefits.




Competencies

General skills:

· Demonstrate integrity in accordance with United Nations values ??and ethical standards;

· Demonstrate a commitment to the UNDP vision, mission and values;

· Demonstrate sensitivity and adaptability to culture, gender, religion, race, nationality and age

Functional skills:

Team spirit:

· Good interpersonal skills and ability to build trust and working relationships with national counterparts and colleagues from different cultures and professional backgrounds;

· Demonstrated ability to integrate a gender perspective and to achieve the equal participation of women and men in all areas of work.

Communication skills:

· Excellent communication skills (oral, written and presentation).




Required Skills and Experience

Education:

· Have a degree in Public Accountancy, Administration, Accounting Office and / or other equivalent degrees.

Experience:

· Have at least 5 years of practice in an audit firm, human resources management, finance;

· Have experience in conducting project audits;

· Have at least proven experience of two assignments in auditing at the international level;

· Have a general knowledge of United Nations procedures;

· Knowledge of Central African legal and administrative context is an advantage.

· The auditor should have prior experience in applying the standard auditing standards applicable to the specificity of the assignment. The auditor must have appropriate professional qualifications and sufficient experience, in particular with respect to (i) database auditing, (ii) the development of the manual of operational procedures for payment of compensation and ( (iii) certification of proof of payment of compensation / wages.

Required languages:

· Speaking and writing fluently French and knowledge of the English language is an asset.

Technical and financial offer

The technical offer

The offer includes a methodological note to lead the mission. The latter will allow the panel to evaluate the consultant.

The financial offer

Detailed financial mission offer including daily honorary and perdiem posts;

· The project will cover travel related to the execution of the mission;

· The duration of the mission including the submission of the final report is 30 calendar days.

The financial offer of the consultant is subject to negotiation on the basis of United Nations scales for fees and logistical costs and according to the availability of the budget .

Documents to include in the proposal

Technical:

· Methodological note for conducting the mission according to the ToR;

· Form P11 + CV - similar experiences and three references - contact email and telephone;

· Cover letter.

Financial offer *

Detailed and complete financial offer for 1 month mission:

Daily fees required for 22 working days / month (approximately 30 calendar days)

Details of other fees (if applicable for this assignment)

* Unit price market

The combined evaluation method will be used. The contract will be awarded to the individual consultant who submitted the bid evaluated as:

· compliant; and

· Having received the highest combined score according to the predefined weights of the technical and financial notes

"Compliant" can be defined as having fulfilled all the technical conditions required by the terms of reference.

Specific selection criteria:

* Weight of the technical criteria: 70%

* Weight of the financial criterion: 30%

Only applications with a score of at least 70 points in the technical evaluation will be considered eligible for the financial evaluation.

After checking the adequacy between the financial and technical proposals, each financial offer (F) will receive a financial score (NF) calculated by comparison with the lowest financial proposal (Fm) as follows: NF = 100 x Fm / F (F being the price of the financial proposal).

Finally, the proposals will then be ranked according to the weighted total score: Global Score = 0.7XNt + 0.3XNf. The Offer will be awarded in respect of the bid having obtained the highest total weighted score while taking into account UNDP general principles (cost and effectiveness). UNDP does not undertake in any case to necessarily choose the Consultant offering the lowest price.

Selection criteria

Consultants will be invited to submit their technical and financial offers. The evaluation of the files will be done on the basis of:

· Understanding of RDTs

· Methodology and work plan;

· The qualification and competence of the consultant (education, qualification, general experience, specific experience, etc.).

Understanding of RDTs: 10 pts

Methodological approach: 40 pts

· Understanding of the mission (on 5 points);

· Clarity (on 5 points);

· Coherence of the approach (on 30 points).

Work plan according to methodology: 10 pts

· Completeness (on 5 points);

· Clarity (on 2 points);

· Coherence (on 3 points).

Qualifications and general experiences: 10 pts

· Have a degree in Public Accountancy, Administration, Accounting Office and / or other equivalent degrees

Relevant experiences for the mission: 30 pts

· 1 similar mission: 10 points;

· From 2 to 3 similar missions: 25 points;

· More than 3 similar missions: 30 points.

The minimum score required to qualify is 70%

The financial score is 30%

Method of payments

The payment terms will be determined in the consultancy contract. They will be divided into slices corresponding to the different phases of the consultation.

UNDP is committed to achieving diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are encouraged to apply. All applications will be treated with the strictest confidence.

[Disclaimer: The above text is machine translated. For accurate information kindly refer the original document.]

Documents

 Tender Notice