Purchasing Laptops with Accessories Tender, Syria - 50711322

Procurement Summary

Country : Syria

Summary : Purchasing Laptops with Accessories

Deadline : 07 Mar 2021

Other Information

Notice Type : Tender

TOT Ref.No.: 50711322

Document Ref. No. : SYRIA‐TA‐2021‐011

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : BLUMONT
Attn: Procurement Committee
Syria
Email :syr-tendering@blumont.org/irq-tendering@blumont.org

Tender Details

Quotation are invited for Purchasing Laptops with Accessories ‐ NES.

SUBJECT: Purchasing Laptops with Accessories ‐ NES

Our organization, a non‐profit organization, provides humanitarian assistance to “people in need”, is seeking quotations from eligible contractors to Purchasing Laptops with Accessories ‐ NES. Our organization anticipates awarding Multiple or Single contract(s) as a result of this Solicitation. Our organization reserves the right to award more or none under this RFQ.

All bids shall be submitted via e‐mail to Syr‐tendering@blumont.org as PDF format and clearly written the subject of the tender This RFQ is in no way obligates our organization Our organization to award a contract nor does it commit our organization to pay any cost incurred in the preparation and submission of a proposal.

Our organization bears no responsibility for data errors resulting from transmission or conversion processes.

Sincerely

Procurement Committee

I) PURPOSE: Purchasing Laptops with Accessories ‐ NES

II) TYPE OF CONTRACT/PURCHASE ORDER TO BE AWARDED AS A RESULT OF THIS SOLICITATION

[FIRM FIXED UNIT PRICE]

III) PERIOD OF PERFORMANCE AND DELIVERY DATES

Period of Performance is within 15 working days once Our Organization placed an Order

The Contractor must furnish completed deliverables to Our Organization for review, inspection and acceptance within the timeframe specified above.

The Contractor must promptly notify Our Organization in writing within One day calendar days of any problems, delays, or adverse conditions which materially impair the Contractor-s ability to meet the requirements of the contract. The Contractor must relieve its right in its entirety to additional time and/or compensation should it fail to provide written notification with the aforementioned timeframe.

V) VALIDATION OF BIDS AND PRICES:

This offer is valid for (90) Ninety days from the date of offer submission.

VI) GENERAL REQUIREMENTS

Selected offeror must provide all requested information and fulfill all conditions requested.

Offers that do not fully meet any of the requirements listed below will be disqualified/rejected. Offerors- names must match with the names that appear in SAM registration, business license, and country registration, or any official documents.

 The Offeror must complete Due Diligence Questionnaire if selected for award within 5 days

 The Offeror must have a DUNS number or obtain one within 5 days of being notified of selection. DUNS number can be obtained as below:

SAM website: https://www.sam.gov/SAM/. In some cases, SAM registration will also be required in order to receive federally funded award.

DUNS Website: http://fedgov.dnb.com/webform (This is a must for USAID funded awards) YouTube tutorial on Getting a DUNS number: https://www.youtube.com/watch?v=DtwYgWr2CJI

 The Offeror must be registered in SAM.gov as one of the security requirements, below is the link of Tutorial on Registering Your Business with Federal System for Award Management SAM: https://www.youtube.com/watch?v=4ucwm8sGycw

VII) TECHNICAL SPECIFICATION

1. Performance inspection and quality of materials: The implementation of the project will be monitored by the staff of the organization. In case of delay in implementation or poor quality of work or violation of the terms of the contract, the organization may stop working with the contractor immediately and deal with another contractor and compensate the first contractor for what has been implemented from work. If the implementation is delayed, the contractor will be fined according to the contract.

2. Inspection ofsupplies by our organization before delivery: The selected supplier must notify our organization that items are ready in the mentioned place according to attached Financial Offer for implementation.

3. The Quality Assurance/ Quality Control (QA/QC) and Test Analysis that undertake by our organization: QA/QC for any materials before used from contractor/Supplier to be done through our organization site engineer.

VIII) LOCATIONS OF IMPLEMENTATION

The final delivery location is: Erbil Office ‐ Iraq.

IX) CONTRACT TERMS AND CONDITIONS

THIS CONTRACT/PURCHASE ORDER RESULTING FROM THIS SOLICITATION MUST BE SIGNED BY BOTH PARTIES TO BE CONSIDERED VALID AND IN FORCE. ALL COSTS ASSOCIATED WITH, BUT NOT LIMITED TO, PRODUCTION, PREPARATION AND/OR DELIVERY OF GOODS OR SERVICES, INCLUDING DELIVERIES, ACCEPTED BY OUR ORGANIZATION STAFF, WITHOUT A FULLY EXECUTED (SIGNED BY BOTH PARTIES) CONTRACT/PURCHASE ORDER, ARE AT THE VENDOR-S RISK ONLY. OUR ORGANIZATION SHALL NOT PAY FOR ANY COSTS, WITHOUT LIMITATION, ASSOCIATED WITH PRODUCTION, PREPARATION OR DELIVERY OF GOODS AND/OR SERVICES UNDER THIS OR ANY OTHER CONTRACT/PURCHASE ORDER, WHICH HAS NOT BEEN SIGNED BY BOTH PARTIES.

X) EVALUATION AND AWARD PROCESS

Lowest Price Technically Acceptable (LPTA) (the average passing score for the technical evaluation is (60 points)

 Individual Criteria minimum passing score for similar experience is (50%) of total weight if the offeror did not pass will be failed in the competitive process

 Individual Criteria minimum passing score for Past performance is (50%) of total weight if the offeror did not pass will be failed in the competitive process.

 Individual Criteria minimum passing score for Technical Approach is (60%) of total weight if the offeror did not pass will be failed in the competitive process

 The offeror-s technical proposal will be evaluated on a Pass or Fail basis by a technical evaluation committee using the Evaluation Criteria for this solicitation.

 Our Organization will compare the prices of offerors that submitted proposals meeting or exceeding theacceptability standards for technical (non‐cost) factors and select for award the Offeror that submitted the lowest reasonable and realistic price.

 Our Organization reserves the right to award under this solicitation without further negotiations. Offerors are encouraged to offer their best terms and prices with the original submission.

 Our Organization expects offeror prices to cover all costs and expenses that will be incurred towards full delivery of services, including labor, materials, transportation, travel and other expenses


XI) ELIGIBILITY REQUIREMENTS:

FAILURE TO COMPLY WITH EACH BELOW LISTED ELIGIBILITY REQUIREMENTS WILL BE RESULT TO IMMEDIATE CONSIDERATION TO BE OUT THE BIDING:

1. The vendor must present their profile (CV) or copies of (signed & stamped) similar works.

2. Copy of valid registration with local government stamp.

XII) PAYMENT METHOD AND TERMS:

1. Payment for supplies quantities: Payment will be made after receiving, inspecting and accepting quantities ordered.

2. Payment method: payments will be made as bank transfer or if the Offeror doesn-t have a bank account the payment will be made as Hawala (hawala is for Syrian vendors only), in both cases all banking/hawala fees will be paid by our organization

3. Payments duration: Payment will be made within (30) days after receives/ delivery of goods as per attached FINANCIAL OFFER and the original invoice(s) from the vendor.


Our organization reserves the right to award under this solicitation without further negotiations. The offerors are encouraged to offer their best terms and prices with the original submission.

It is our organizations Policy that no gifts of any kind and of any value be exchanged between vendors and our organizations personnel. Discovery of the same will be groundsfor disqualification of the vendor from participation in any of our organizations procurements and may result in disciplinary actions against our organizations personnel involved in such discovered transactions. Selected vendor will be subject to vetting.

Our organization reserves the right to award under this solicitation without further negotiations. The offerors are encouraged to offer their best terms and prices with the original submission.

It is our organizations Policy that no gifts of any kind and of any value be exchanged between vendors and our organizations personnel. Discovery of the same will be groundsfor disqualification of the vendor from participation in any of our organizations procurements and may result in disciplinary actions against our organizations personnel involved in such discovered transactions. Selected vendor will be subject to vetting.



INSTRUCTIONS TO THE OFFERORS
 Payments will be made as bank transfer or if the Offeror doesn-t have a bank account the payment will be
made as Hawala (Hawala is for Syrian vendors only), in both cases all banking/hawala fees will be paid by
Our organization
 Our organization is not responsible for fluctuations in the prices of any items in the local and international
markets during the contract period and the Offeror is obliged to the proposed price according to the
contract and until the end of the contract period between the parties.
 THE QUANTITY IS NOT FIXED. OUR ORGANIZATION CAN ORDER LESS OR MORE QUANTITIES.
 All pages of the bids must be signed and stamped.
 This tender is not a commitment for purchasing.
 All prices must be in USD.
 The date of commencement of delivery must be specified after signing the contract.
 Our organization is not bound to contract with one Offeror and can split the award between one or more
companies.
 A certificate of registration and CV should be sent with all contracts for similar and previous business.
 The Offeror shall be responsible for all the expenses of the loading and offloading at the mentioned places
according to attached Financial Offer.
 The Offeror shall bear all risks and costs for any damage, loss or theft to the ordered goods. The Offeror
shall bear full legal responsibility for any disease, injury, disability or death of any of its employees, dr

Documents

 Tender Notice