Provision of External Auditing Services Tender, Switzerland - 38907409

Procurement Summary

Country : Switzerland

Summary : Provision of External Auditing Services

Deadline : 10 Jan 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 38907409

Document Ref. No. : TGF-19-116

Competition : ICB

Financier : Global Fund to Fight AIDS, Tuberculosis and Malaria (GFFATM)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : GLOBAL FUND TO FIGHT AIDS, TUBERCULOSIS AND MALARIA (THE “GLOBAL FUND”)
Global Health Campus Chemin du Pommier 40 1218 Grand-Saconnex Geneva Tel: +41 58 791 1700 Fax: +41 44 580 6820
Switzerland
Email :andrew.wingate@theglobalfund.org
URL :http://www.theglobalfund.org/en/

Tender Details

Request for proposals are invited for Provision of External Auditing Services for the Global Fund for Lot B (Southern, Eastern and Northern Africa).


RFP Information Table

RFP Issue Date: 11 December 2019

Deadline for Questions: 17 December 2019

RFP Closing Date: 10 January 2020

RFP Closing Time: 17:00 CEST (Swiss Time) *

Proposal and Question Submission Address:

Following URL for Sourcing Application: (1) https://access.theglobalfund.org/ Global Fund Contact and Contact Information andrew.wingate@theglobalfund.org

*For clarification on the time in different time zones please check on www.timeanddate.com

The Sourcing application will automatically close this RFP at the exact closing time stated above, and past this time the uploading of documents (even partially uploaded) will no longer be possible. We would therefore strongly advise that the uploading of submissions be fully finalized at least 30 minutes before the RFP Closing Time as there are always risks of having network, internet or uploading issues.

(1) Bidders intending to submit a proposal must be invited to the RFP and thus any request for a Supplier ID should be made at least 48 hours before the RFP Closing Date.

1. The Global Fund to Fight AIDS, Tuberculosis and Malaria (the “Global Fund”) now invites proposals for the above-captioned Project.

The RFP contains the following Attachments and Annexes:

Attachment A Statement of Work

Attachment B TGF Audit Example

Attachment C Evaluation Criteria

Attachment D Cost Proposal and Proposed Rate Card

Attachment E General Guidance for Bidders

Attachment F Conflict of Interest Declaration Form

Attachment G Global Fund Terms and Conditions of Purchase of Services (2018)

Attachment H Certificate of Conformance

Annex 1 Service Provider Profile

Annex 2 Country / Regional Presence Survey

Annex 3 Countries in Lot B

Annex 4 CV Pro Forma

Annex 5 Team Composition Document

Annex 6 Financial Statements Template - Accrual Basis

Annex 7 Financial Statements Template - Cash Basis

Annex 8 Comprehensive Auditor-s Report Template

2. The Statement of Work for the Project is attached hereto as Attachment A, which includes:

a. Terms of Reference for Special Purpose Grant Financial Statement Audit

3. It is envisaged that contracts will be awarded to cover a period of six (6) years, subject to satisfactory performance.

The Global Fund will evaluate all proposals received in response to this Request for Proposals (RFP) in accordance with the Evaluation Criteria in Attachment C.

4. This RFP is in line with, and subject to, the Global Fund-s Procurement Regulations (2017, as amended from time to time), which may be found at http://www.theglobalfund.org/en/business/. The following are integral parts of this RFP:

a. The Global Fund Solicitation Rules (2015, as amended from time to time), which may be found at: http://www.theglobalfund.org/en/business/;

b. The Code of Conduct for Suppliers (2009, as amended from time to time), which may be found at: http://www.theglobalfund.org/en/documents/governance/;

c. The Sanctions Panel Procedures Relating to the Code of Conduct for Suppliers (2014, as amended from time to time), which may be found at http://www.theglobalfund.org/en/documents/governance/; and

d. The Global Fund Terms and Conditions of Purchase of Services (2018, as amended from time to time), which will also be an integral part of any contract resulting from this solicitation, and which may be found at http://www.theglobalfund.org/en/business/.

5. All Bidders must complete, sign and return the Certificate of Conformance at Attachment H which confirms their compliance with the requirements of the RFP, as well as their acceptance to the Global Fund-s Terms and Conditions of Purchase of Services (Attachment G). Only reservations or requests for amendments to the Global Fund-s Terms and Conditions of Purchase of Services submitted by Bidders as part of their proposal may be considered by the Global Fund. These reservations or requests for amendment will be taken into account in the overall evaluation. The Global Fund has no obligation to agree to these reservations or requests for amendment.

6. All Bidders must complete, sign and return the Conflict of Interest Declaration Form at Attachment F.

THE GLOBAL FUND Sourcing Application

1. For audit and efficiency purposes, this RFP process is being managed electronically, and Bidders are required to submit their proposals in the following URL for Sourcing Application:
https://access.theglobalfund.org/.

2, Please use the attached Guidance Notes - “SUPPLIER INSTRUCTION - How to respond to a Request For Quotation(RFQ-s)

3. Proposals must be submitted in the Global Fund Sourcing Application and received by the Global Fund by the RFP Closing Time and at the RFP Closing Date, all as indicated in the above RFP Information Table.

The Sourcing application will automatically close this RFP at the exact closing time stated above, and past this time the uploading of documents (even partially uploaded) will no longer be possible.

We would therefore strongly advise that the uploading of submissions be fully finalized at least 30 minutes before the RFP-s closing time as there are always risks of having network, internet or uploading issues.

4. In case, you do not have a Supplier ID in the Global Fund Sourcing Application, please send an email to andrew.wingate@theglobalfund.org with the following title in the subject:

• “TGF-19-107” - Request for login user id creation in THE GLOBAL FUND Sourcing / iSupplier portal - “Put your organization name”.

5. Unless otherwise indicated, proposals shall be submitted in pdf and should be divided in two separate folders, one containing your cost proposal and one containing your technical proposal.

The subject line of your attachment must be labelled as follows:

• TGF-19-107- Lot A - Your organization name - technical proposal

• TGF-19-107- Lot A - Your organization name - cost proposal

The maximum allowable email size (including all attachments) is 30Mb.

6. This RFP shall not be construed as a contract or a commitment of any kind. This RFPs in no way obligates the Global Fund to award a contract, nor do they commit the Global Fund to pay any costs or expenses incurred in the preparation or submission of proposals.

7. All communications with regard to this RFPs shall be in writing and sent to the Global Fund Contact and Contact Information indicated in the above RFP Information Table.

8. Any communication between a Bidder and the Global Fund regarding this RFP, which is not through the designated channel (https://access.theglobalfund.org/), shall invalidate such Bidder-s proposal to this RFP.


ATTACHMENT A
STATEMENT OF WORK
1. OBJECTIVE AND SCOPE OF THE RFP
The purpose of this RFP is to create a pool of preferred suppliers for Lot A (Western and Central
African Region).
The suppliers selected for this pool will receive an Indefinite Quantity Contract (IQC) with a
duration of six years.
For the duration of the IQC, the Global Fund will subsequently call off audit services for individual
countries within this region via a competitive Request for Quotation (RFQ) process.
The Global Fund reserves the right to terminate an IQC and remove the supplier from the regional
pool of preferred suppliers should performance be deemed poor.
2. PERIOD OF PERFORMANCE
The suppliers are expected to be available from 01 February 2020.
The IQC period will be from 01 February 2020 to 30 June 2025.

Terms of Reference for Special Purpose Grant Financial Statement
(SPGFS) Audit
1. Program background, audit structure and description of entities
1.1 Program Background:]
1. The Principal Recipient should include a brief background on the grant including its main
objectives and activities. Reference may be made to the program description in the Grant
Confirmation.
2. The Principal Recipient should describe any key information about the grant amount and
implementation cycle which is important to understand the scope of the audit. For example the
phase of the grant, the total amount committed, any changes to the structure of the grant,
consolidation with another grant, amount budgeted for the year of audit and amount disbursed
by the Global Fund to the Principal Recipient and from the Principal Recipient to the subrecipients.
1.2 Program Entities and audit approach:
3. The Principal Recipient should describe the nature of the audit and how it is categorized,
explaining any agreed exceptions. The Principal Recipient should tabulate all entities covered
by the audit including entity name, legal status, audit scope, main activities funded and amount
of expenditure in the reporting period and any other pertinent information that should be
brought to the attention of the auditor.
2. Contacts:
4. The Principal Recipient shall provide a list of important contacts for the conduct of the audit
including their full contact details. This should include at a minimum: Principal Recipient Chief
Executive and Chief Finance Executive, Program Manager, Grant Finance Manager, Subrecipient Chief Executives, Program Managers and key finance contacts.
3. Objectives of the Financial Audit
5. The objective of the financial audit is to enable the auditor to express an independent
professional opinion on:
i. Whether the Special Purpose Grant Financial Statements present fairly in all material
respects the financial position, funds received and expenditures by the Principal Recipient
(and sub-recipients
1 ) for the reporting period and in accordance with the applicable
accounting framework;
ii. Whether, in all material respects, the grant funds have been used in conformity with the
provisions of the Grant Agreement, including the approved budget and workplan and any
amendments thereto as contained in imple

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