Provision of Event Management Services for the 7th Bicol Mental Health Congress &... Tender

Procurement Summary

Country : Philippines

Summary : Provision of Event Management Services for the 7th Bicol Mental Health Congress & Mental Health Fair on October 17, 2019 in Legazpi City.

Deadline : 02 Oct 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 36727142

Document Ref. No. : RFQ # 19-0828

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DEPARTMENT OF HEALTH - CENTER FOR HEALTH DEVELOPMENT BICOL
DUSTIN P. FORMALEJO
BAC Secretariat
Legazpi City
Legazpi City
Albay
Philippines 4500
63-52-4835656 Ext.554

chdvbac@ymail.com
Philippines
Email :chdvbac@ymail.com

Tender Details

Provision of Event Management Services for the 7th Bicol Mental Health Congress & Mental Health Fair on October 17, 2019 in Legazpi City.

26 September 2019



REQUEST FOR QUOTATION



The Department of Health - CHD Bicol invites you to submit quotations for the item/s listed below;



Quotation No. RFQ NO. 19-0828



Project : Provision of Event Management Services for the 7th Bicol Mental Health Congress & Mental Health Fair on October 17, 2019 in Legazpi City.





Quantity Particulars Unit Price Total Cost

1 LOT Provision of Event Management Services for the 7th Bicol Mental Health Congress & Mental Health Fair on October 17, 2019 in Legazpi City.

Scope of Deliverables:

1. Coordinate with the DOH CHD Bicol Non Communicable Disease Prevention and Control Cluster on the development of the event plan, program of activities and requirements needed to conduct the Mental Health Fair during the National Mental Health Week in October 2019;

2. Conduct preparatory meetings and updates in coordination with DOH CHD Bicol NCDPCC;

3. Assist in the coordination of targeted stakeholders and other partners in the conduct of activities;

4. Reproduce materials/collaterals needed of the conduct of the event;

5. Execute the approved event plan as scheduled;

6. Canvass and select the venue, preferably a large enclosed space that can comfortably hold 450 participants, set up of tables & chairs and at least 16 booths (5 by 5) as they go from one booth to another, well-lighted and includes decorations.

7. Provide the necessary equipment including the lights and sound system, podium, appropriate backdrops, welcome streamers, stage design and other logistics or materials required for the staging of the event in coordination with DOH CHD-Bicol NCDPCC;

8. Provide two (2) healthy snacks (morning and afternoon) and one (1) lunch for each (450 participants) with provision of free flowing coffee;

9. Provide Polo Shirts to atleast 30 members of the organizing committee and manpower to be deployed during the event;

10. Provide air and ground transportation for a 3 star hotel accommodations on twin sharing for 50 entitled participants far provinces except Albay;

11. Provide 16 plaques (recognition and appreciation) among best exhibitors and 6 plaques of appreciation for speakers (sample to be provided);

12. Provide video, narrative and photo documentation of both events;

13. Coordinate to proper authorities for the provision of security services during the events;

14. Please refer to Annex C (Scope of Work Form) for the costing and other operational details.





Legal/Technical Documents to be submitted together with this proposal:

1. Valid DTI/SEC Registration Certificate

2. Valid Mayors Permit

3. PhilGEPS Ragistration No. ___________

4. Notarized Omnibus Sworn Statement (template attached)

5. Curriculum vitae of Project Team members inclusive of the list of projects that the service provider was engaged in.

P _______ P ___________

Please see attached Terms of Reference and Scope of Work for the complete details of the deliverables

Delivery As Stated

ABC Php 684, 970.00 inclusive of all applicable taxes. Quotations received in excess of the ABC shall be automatically rejected.

Please submit this quotation and legal and technical documents in a sealed envelope not later than October 2, 2019, 9:00AM, duly signed by you or your authorized representative.



After carefully read and accepted your General Conditions and Terms of Reference, I/WE quote you on the item/s at prices noted above.



_______________________________________

Printed Name of Establishment & Telephone No.





_______________________________________

Complete Mailing Address/ Email Address





_______________________________________

Signature over Printed Name of Manger/

Authorized Representative





*downloaded at Philgeps/ DOH CHD Bicol Website

Closing Date : 2019-10-02

Documents

 Tender Notice