EUROPEAN BANK FOR RECONSTRUCTION AND DEVELOPMENT has floated a tender for Provision of Document and Records Management (OpenText). The project location is United Kingdom and the tender is closing on 28 Jun 2019. The tender notice number is PUR1904/18, while the TOT Ref Number is 33277900. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.

Expired Tender

Procurement Summary

Country : United Kingdom

Summary : Provision of Document and Records Management (OpenText)

Deadline : 28 Jun 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 33277900

Document Ref. No. : PUR1904/18

Competition : ICB

Financier : European Bank for Reconstruction and Development (EBRD)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : EUROPEAN BANK FOR RECONSTRUCTION AND DEVELOPMENT
Phillip Liley, Procurement Specialist Procurement Operations & Delivery Department (PODD) One Exchange Square London EC2A 2JN Telephone: 020 7338 6669
United Kingdom
Email :lileyp@ebrd.com
URL :http://www.ebrd.com/

Tender Details

Request for proposals are invited for Provision of Document and Records Management (OpenText) - Dev Ops.

1.0 INTRODUCTION

The European Bank for Reconstruction and Development (the “Bank” or "EBRD") is an international financial institution. The EBRD was established by treaty in 1990 to foster the transition towards open market oriented economies and to promote private and entrepreneurial initiatives in Central and Eastern Europe, the Baltic States and the Commonwealth of Independent States that are committed to and applying the principles of multiparty democracy, pluralism and market economics. The EBRD has 63 members (61 countries, the European Community and the European Investment Bank). Further information about the EBRD's roles and activities can be found on the EBRD's website: www.ebrd.com.

1.1 Definitions:

? The term ”RFP” shall mean this Request for Proposal.

? The term “Supplier(s)” shall mean a party that submits a proposal in accordance with this RFP.

? The term ”Proposal” shall mean a combination of the documents defined in section 4.4 of this RFP. Specifically the Technical Proposal and the completed Quotation File.

2.0 Objective of this RFP

EBRD is seeking submissions from interested parties to be selected for possible contract award for the provision of Opentext Development and Support services.

3.0 EBRD CONTACT DETAILS

Your sole contact for the purposes of this RFP is:

Phillip Liley, Procurement Specialist
Procurement Operations & Delivery Department (PODD)
European Bank for Reconstruction and Development
One Exchange Square
London
EC2A 2JN
Telephone: 020 7338 6669
Email: lileyp@ebrd.com

4.0 DESCRIPTION OF THIS RFP
4.1 Overview
Suppliers wishing to participate in this process will be required to make the following submissions in
accordance with the timetable outlined in section 4.2:
? a technical proposal (the „Technical Proposal?) consisting of the Minimum Requirements
Checklist (the „Checklist-), a technical response (the „Technical Response?).
? a completed quotation file (the „Quotation File?).
4.2 Timetable
Date or Target Date Activity
20/05/2019 RFP advertised on ebrd.com
28/05/2019 Confirmation of participation from Suppliers
07/06/2019 by 5pm Deadline for requests for clarification
21/06/2019 by 5pm EBRD response to requests for clarification
28/06/2019 by 5pm Deadline to submit Proposals
By 30/09/2019 Contract award, negotiations, and signatures
The EBRD reserves the right to amend or change these dates at any time.
4.3 Clarifications
The process for reception and resolution of queries shall be as follows:
? Suppliers will send queries by e-mail to the following address: lileyp@ebrd.com;
? there will be one round of queries;
? the deadline for queries is shown in the timetable set out in section 4.2 of this RFP;
? the EBRD will communicate all queries on the Procurement Notice (at ebrd.com) in accordance
with the timetable set out in section 4.2 of this RFP; and
? the clarification document will make no reference to which Supplier made any particular query.

4.4 Technical Proposal
4.4.1 Minimum Requirements
Suppliers wishing to participate in this RFP are required to complete the Checklist provided as Annex
B to this RFP. Only those Suppliers capable of answering “yes” to all of the questions are eligible to
participate. Suppliers that answer “no” to any question or that provide an incomplete will not be eligible for
participation in this RFP.
4.4.2 Technical Response
The Technical Response shall be prepared with reference to Annex A - Scope of Requirements and
shall be comprised of a written response to the questions contained in Annex C - Technical Response.
4.4.3 Technical Proposal submission
Technical Proposals shall be submitted to the sole source of contact provided in section 3.0 via email with
the subject “PUR1904/18 - Provision of Document and Records Management (OpenText) - Dev Ops
services - Technical Response” in accordance with the timetable set out in section 4.2 of this RFP.
PLEASE NOTE THE EMAIL SIZE MUST NOT EXCEED 20MB.
4.5 Quotation File
All Suppliers are required to complete the Quotation File attached as Annex D of this RFP. Prices are to
be quoted in GBP net of VAT. All of the cells in the Excel spreadsheet shaded in yellow must be
completed by Suppliers.
4.5.1 Quotation File submission
The Excel file must be submitted to the sole source of contact provided in section 3.0 on a CD or a USB
drive and in an original hard copy by courier in a sealed envelope clearly identified as “PUR1904/18 -
Provision of Document and Records Management (OpenText) - Dev Ops services - Quotation File” in
accordance with the timetable set out in section 4.2 of this RFP.
4.5.2 Quotation File validity
Quotes submitted shall be valid for ninety (90) days following date of receipt.

5.0 EVALUATION METHODOLOGY

Element of the Evaluation Maximum points
available
Technical 60
Financial 40
TOTAL 100

5.1 Technical evaluation
Technical Responses will be evaluated by a nominated Tender Evaluation Panel (TEP) of Bank staff
selected from operational departments which are directly involved with the services to be provided.
The TEP will assign one of the following scores to each element of the Suppliers? Technical Responses.
Where a Supplier fails to provide a complete answer to any of the questions provided in Annex C, they
shall automatically receive a score of 0.
0: Does not meet requirement.
3: Partially meets requirement.
5: Fully meets requirement.
Suppliers? Technical Response shall consist of answers to each of the questions in Annex C. The Bank
has set a minimum threshold for passing the technical evaluation.
A Supplier will be deemed to have passed this threshold on meeting all of the following conditions:
? the supplier answered „yes? to all the questions detailed in Annex B;
? a majority of the TEP score the Technical Proposal at 70% (45 points) or higher; and
? the mean of the combined TEP scores is 70% (45 points) or higher.
Only those Suppliers whose Technical Proposal passes the minimum threshold will have their Quotation
Files opened and evaluated.
5.2 Financial evaluation
Following the review of the Technical Proposals, the Quotation Files of those Suppliers who have passed
the technical qualification threshold will be opened. The Bank will calculate a total bid price for each
Supplier based on the costings provided.
The Supplier proposing the lowest total bid price will be given the maximum financial score available (40
points). Other Suppliers? (higher) prices will be divided into the lowest price and the result multiplied by
the maximum score given.
FSa = LP? EPa x Maximum Financial Score
FSa = financial score for proposal a
LP = the lowest evaluated financial proposal
EPa = the financial proposal of a.

Documents

 Tender Notice