Provision of Consultancy Services for Project Lead for Mixed Migration as Technical... Tender

Procurement Summary

Country : Ethiopia

Summary : Provision of Consultancy Services for Project Lead for Mixed Migration as Technical Lead to manage the formative research component of a new project

Deadline : 18 Aug 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 34652894

Document Ref. No. : RFP/DRC/RO-/MMC-003/2019

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DANISH REFUGEE COUNCIL (DRC)
Attn: Project Manager, Mixed Migration Addis Ababa
Ethiopia
Email :tender.ro01@drc.ngo / jackson.kyengo@drc.ngo
URL :www.drc.dk

Tender Details

Quotation are invited for Provision of Consultancy Services for Project Lead for Mixed Migration as Technical Lead to manage the formative research component of a new DFID funded project `Addressing Unsafe and Irregular Migration through and from Ethiopia` (Region East Africa, Ethiopia).
11-07-2019 - Request for Quotation for Provision of Consultancy Services for Project Lead for Mixed Migration as Technical Lead to manage the formative research component of a new DFID funded project `Addressing Unsafe and Irregular Migration through and from Ethiopia` (Region East Africa, Ethiopia)

Reference No.: RFP/DRC/RO-/MMC-003/2019

The Danish Refugee Council (DRC) with funding from DANIDA hereby request you to submit price quotation(s) for the supply of the services according to the ToR.

RFQ Issuing Date: 11 July 2019

RFQ Closure Date: 18 August 2019 (10:00 AM EAT Time)





Danish Refugee Council

11th, July 2019


Request for Proposal No. RFP/DRC/RO-/MMC-003/2019; Research Consultant to lead DFID Inception Phase Research


Dear Sir/Madam
The The Mixed Migration Centre (MMC) is a leading source for independent and high-quality data, information, research and analysis on mixed migration. The MMC is part of, and governed by DRC. While its institutional link to DRC ensures MMC’s work is grounded in operational reality, it acts as an independent source of data, research, analysis and policy development on mixed migration for policymakers, practitioners, journalists, and the broader humanitarian sector. The position of the MMC does not necessarily reflect the position of DRC.
DRC is currently leading the implementation of a £21 million Department for International Development UK (DFID) funded programme with Save the Children International (SCI), BBC Media Action, Altai Consulting and the Mixed Migration Center (MMC). The 4-year programme is designed to protect would-be migrants and refugees from unsafe irregular migration through and from the Amhara, Tigray and Somali regions of Ethiopia by addressing the barriers to reducing unsafe irregular migration from and through Ethiopia. The programme is anticipated to be innovative, cross-sectoral and solutions-oriented with strong emphasis on research, learning and adaptive management
The purpose of this consultancy is to manage the formative research component of a new DFID funded project ‘Addressing Unsafe and Irregular Migration through and from Ethiopia’. Research Technical Lead will oversee the formative research and product deliverables for research into the drivers, profiles, patterns of mixed migration populations traveling through and from Ethiopia.

RFP NO. RFP/DRC/RO-/MMC-003/2019; Provision of Consultancy Services herein attached.
1. TENDER DETAILS
The Tender details are as follows:

Line Item Time, date, address as appropriate
1 RFP published 11th, July 2019
3 Closing date for clarifications 13th, July 2019
4 Closing date and time for receipt of Tenders 18th July 2019, 1000hrs EAT
5 Tender Opening Location DRC Regional Office
6 Tender Opening Date and time 18th, July 2019 1300hrs EAT


PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE

I. SELECTION AND AWARD CRITERIA
The criteria for awarding contracts resulting from this Tender is based on ‘best value for money’. For the purpose of all tenders, DRC defines best value for money as:

Best value for money should not be equated with the lowest initial bid option. It requires an integrated assessment of technical, organizational and pricing factors in light of their relative importance (i.e. reliability, quality, experiences, and reputation, past performance, cost/fee realism, delivery time, reasonableness, need for standardization, and other criteria depending on the item to be procured).

For all bids deemed technically compliant as per the specification stipulated in Annex F – Terms of Reference, DRC will give a weighted combined technical and financial score. The weighted score will determine the contract award.

The minimal technical criteria for this RFP and their weighting in the technical evaluation are:

Technical criteria # Minimal technical criteria Weighting in technical evaluation
[Total 100%]
1 The Consultant is expected to have
• A post-graduate degree in migration, international relations, development studies, or other related field.
• 5 years’ experience in a senior research management role (head of research, technical researcher or similar) with an international NGO, preferably working with mixed migration issues in East Africa, with a particular focus on Ethiopia.
• Proven experience with variety of research methods and methodologies. In particular, experience using mobile survey tools is critical to this role.
• Proven record in analysis, survey methodology and design, and written or infographic based end product use of data gathering processes.
• Experience in formative research planning and implementation
• Demonstrated technical expertise in protection, mixed migration &/or resilience programming
• Experience with a range of donors, with specific experience and knowledge of DFID
• Experience working with national NGO partners and local/government authorities
• Willingness to travel to and work in insecure environments
• Excellent communication and interpersonal skills
• Excellent communication and presentation skills
• Ability to manage stress, multi-task and take decisions

40%
2 Required experience and technical competencies:
? Proven experience with variety of research methods and methodologies
? A suitability statement including CV of participating consultants with details of qualifications and experience.
? Technical proposal that summarizes understanding of the TOR, methodology and tools to be used.
? Work-plan clearly indicating the activity schedule.
? Financial proposal providing cost estimates and consultancy fees.
? Contacts of three organizations that have recently contracted you to carry out similar assignment.






40%
3 Compliance with DRC procurement of Services documentations, Registration and statutory documents 20%

Please note that bids shall respond to all criteria, or their bid may be disqualified.

A. Administrative Evaluation
A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.

# Annex # Document Instructions
1 A.1 Bid Form (Technical)
• Supplier Profile and Registration Form
• Technical proposal that summarizes understanding of the TOR, methodology, and budget
• Valid registration certificates and licences for Provision of the services
• Key supporting documents- C.V
• Tender and Contract Award Acknowledgement Certificate Complete ALL sections in full, sign, stamp and submit
2 A.2 Bid Form (Financial budget with a detailed budget breakdown providing cost estimates (both professional and administrative fees). Complete ALL sections in full, sign, stamp and submit

1. All bids must be submitted before the closing date and time to the email address: tender.RO01@drc.ngo


B. Technical Evaluation
To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the RFP. A Bid is deemed to meet the criteria if it confirms that it meets the conditions, procedures and specifications in the RFP without substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the RFP, it will be rejected.

C. Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically non-compliant will not be financially evaluated.

II. TENDER PROCESS
The following processes will be applied to this Tender:
• Tender Period
• Tender Closing
• Tender Opening
• Administrative Evaluation
• Technical Evaluation
• Financial Evaluation
• Contract Award
• Notification of Contract Award

III. SUBMISSION OF BIDS
Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the RFP requirements, prior to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing date and time specified.

All responsive Bids shall be written on the DRC Bid Form (technical bid - Annex A.1 along with the detailed technical proposal and financial bid on Annex A.2).

Beyond the DRC Bid Form, the following documents shall be contained with the bid:
• Tender & Contract Award Acknowledgment Certificate (Annex B), and if required the Supplier Profile and Registration form, plus any other documents required.
• Supplier code of conduct,
• Technical proposal addressing all the technical requirements listed in the Terms of Reference.
• Copies of contracts for Provision of similar consultancy services in the last two (2) years with International NGOs / UN agencies.
• Recommendation letters from NGOs/UN agencies that you have or are providing similar consultancy services.

Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any other email address, or physical address will be disqualified.

Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the RFP requirements.

IV. COMPLETION OF BID FORM

A. Prices Quoted
Any discount offered shall be included in the Bid price. The bid price must be all-inclusive i.e. including all costs associated with providing the service plus the applicable taxes

B. Currency
The currency of the Bid shall be in United States Dollars (USD). No other currencies are acceptable.

C. Language
The Bid Form, and all correspondence and documents related to this RFP shall be i

Documents

 Tender Notice