Providing Support to Displacement-Affected Communities Tender, Burkina Faso - 40684488

Procurement Summary

Country : Burkina Faso

Summary : Providing Support to Displacement-Affected Communities

Deadline : 03 Mar 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 40684488

Document Ref. No. : AMI-BF-2020-001

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DANISH REFUGEE COUNCIL (DRC)
Zone du Bois, secteur 22, Rue Lampe Ouagadougou Attn: Procurement Manager
Burkina Faso
Email :viviane.appia@drc.ngo
URL :https://drc.ngo/

Tender Details

Expression of Interest are invited for Providing Support to Displacement-Affected Communities in Burkina Faso.


Danish Refugee Council – Burkina Faso
Zone du Bois, secteur 22, Rue Lampe

Ouagadougou

14th February 2020

Expression of Interest No.: AMI-BF-2020-001

Dear Sir/Madam:

DRC is providing support to displacement-affected communities in Burkina Faso, in order to provide emergency response, cover basic needs, support durable solutions and prevent conflict.

This Expression of Interest (EOI) process is the first stage of a multi-stage process. DRC intends to distribute cash and/or vouchers up to a value of 5, 300, 000 USD to our beneficiaries through one or more FINANCIAL SERVICE PROVIDERS (FSPs) to implement Cash and Voucher Assistance (CVA). CVA refers to all programmes where cash transfers or vouchers for goods or services are directly provided to recipients. The FSPs passing the evaluation of the EOI will be invited to participate in a

Request For Proposal (RFP).


The overall goal of DRC’s CVA isto provide assistance through the most adapted modality and delivery mechanism considering the specific constraint in each area of intervention and considering the specific objectives of each sector of intervention; it also intends to provide choice and flexibility to beneficiaries for usage of cash as per their needs. This will cover DRC’s programme sectors: Economic Recovery (Food security and Livelihood), Protection, Education, NFI, Shelter, WASH, Armed Violence Reduction (AVR), etc.

DRC seeks an EOI from different FSPs to provide their services in support of the implementation of DRC’s CVA through the signing of a framework agreement for a period of 2 years renewable for 1 year. Selected FSP(s) will be required to provide the most effective and efficient cash and/or voucher delivery mechanisms in support of DRC’s CVA. Based on the outcome of the EOI, DRC reserves the right split the subsequent RFP into lots for different delivery mechanisms, as well as sign framework agreements with multiple FSPs, based on programmatic necessity.

Required options to deliver cash and/or voucher to beneficiaries are as follows:

- OPTION 1: Bank accounts

- OPTION 2: Mobile money – via Mobile Network Operators (MNOs) or banks

- OPTION 3: Smart cards and pre-paid cards – for cash grants and electronic vouchers – through banks or non-bank FSPs

- OPTION 4: Delivery through an agent/over the counter (OTC) – through a formal or informal institution acting as an intermediary – including money transfer agents and traders

DRC invites qualified FSPs to submit their EOI in respect of one or more of these options before the deadline as stipulated in the section below.

I. EOI DETAILS
The EOI details are as follows:
Line Item Time, date and address
1 Call for Expression of Interest published 14/02/2020
2 Closing date for clarifications 26/02/2020 at 4:00 pm Burkina Faso time
3 Technical meeting 9:00am, 19/02/2020 at DRC Office, Zone du Bois, secteur
22, Rue Lampe, Ouagadougou
4 Closing date and time for receipt of EOI 03/03/2020 at 12:00 pm, Burkina Faso time
5 EOI Opening Location DRC Office Zone du Bois, secteur 22, Rue Lampe,
Ouagadougou
6 EOI Opening Date and time 03/03/2020 at 14:00 pm Burkina Faso time
II. WHO SHOULD APPLY?
Any FSP providing one or several of the technical options fulfilling the administrative and programmatic criteria outlined in
section V. of this Call for EOI is encouraged to apply.
III. QUERIES ABOUT THIS EOI
For queries on this EOI procedure and on technical aspects, please contact the Procurement Manager, viviane.appia@drc.ngo
All questions regarding this EOIshall be submitted in writing to the above. On the subject line, please indicate the EOI number.
EOI responses shall not be sent to the above email.
All questions during the EOI period, as well as the associated answers, will be shared with all invited FSPs, or for open Calls
for Expression of Interest published at: https://drc.ngo/relief-work/procurement-in-drc
IV. TECHNICAL MEETING
An EOI technical meeting will be held on Wednesday 19th of February 2020 at 9:00am at DRC Office in Zone du Bois, secteur
22, Rue Lampe, Ouagadougou, for all interested parties to attend.
The objective is twofold:
- For DRC technical staff to give an overview of the requirements and expectations of the FSPs, including types of
contracts etc. to be entered into.
- To allow potential service providers the opportunity to further understand the DRC requirements and ask questions
to clarify the programme and/or the application process.
All questions and answers covered at the EOI technical meeting will be sent to all parties who attend the meeting and
published at: https://drc.ngo/relief-work/procurement-in-drc.
A copy of the questions and answers can be requested from: viviane.appia@drc.ngo
All costs associated with attending the EOI technical meeting are on the individuals account.
ANNEX XX –CALL FOR EXPRESSION OF INTEREST –NATIONAL & INTERNATIONAL
Date: 13-02-2020 • Valid from: 13-02-2020 Page 3 of 5
V. SELECTION CRITERIA
The intention of this Call for EOI is to shortlist potential suppliers that will be invited to an RFP where DRC will request further
details on the technical solutions from the respective bidders as well as a financial proposal. In order to be invited to the RFP,
the bidders must pass all technical criteria listed in the Call for EOI, both administrative and programmatic.
The following administrative pass/fail criteria will be used to evaluate the bidders ability to support DRC’s cash and voucher
assistance:
Administrative
Criteria #
Administrative Criteria description Required documentation to be submitted
1 Legal status to operate in country. 1- Copy of the Company Registration
Certificate
2- Copy of Tax registration as required for
the proposed delivery mechanism
Mandatory
2 Necessary approvals required by the Government
to operate cash and voucher activities.
1- Additional License, Approval or
Certification from government or the
central bank in relevant country as
required for the proposed delivery
mechanism.
Mandatory
Compliance with country legislation on KYC. Annex – EOI Application Form (for applicable
delivery option(s))
Mandatory
3 Bank Statement of Financial Standing or financial
Audit
Mandatory
4 Insert any other document as necessary
that may support your application
Proof of experience, other certification etc..
Optional
5 DRC Supplier Registration Supplier Profile & Registration Form
Mandatory
The following programmatic pass/fail criteria will be used to evaluate the bidders ability to support DRC’s cash and voucher
assistance:
Programme
Criteria #
Programme Criteria description Required documentation to be submitted
1 At least 1 technical solution(s), type(s) of cash
and/or voucher delivery mechanisms / payment
systems options provided as mentioned on page 1.
Annex – EOI Application Form (for applicable
delivery option(s))
2 Coverage in at least 1 relevant geographical areas
(Province) of operation for DRC’s CVA.
Annex – EOI Application Form (for applicable
delivery option(s))
3 Capacity to deliver 500 000 USD volume of
assistance requested by DRC as mentioned on page
1 over 2 years.
Annex – EOI Application Form (for applicable
delivery option(s))
Please note that EOI submissions shall respond to all criteria, or they may be disqualified.
VI. EOI SUBMISSION
Your EOI submission must contain the documents indicated above in section V. SELECTION CRITERIA.
ANNEX XX –CALL FOR EXPRESSION OF INTEREST –NATIONAL & INTERNATIONAL
Date: 13-02-2020 • Valid from: 13-02-2020 Page 4 of 5
FSPs that pass the Call for EOI and are invited for the RFP will be asked to submit their financial proposal. Financial proposals
should not be submitted with the EOI.
A. Email submission
EOI submissions can be submitted by email to the following dedicated, controlled, & secure email address:
tender.bfa@drc.ngo
This address should not be used for any other correspondence and questions to this address will not be answered.
When submissions are emailed the following conditions shall be complied with:
• The EOI number shall be inserted in the Subject Heading of the email
• Required documents shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type
of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the submission being
disqualified.
• Email attachments shall not exceed 4MB; otherwise the FSP shall send his EOI response in multiple emails.
Failure to comply with the above may disqualify the EOI submission.
DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the
Bidder or DRC in the processing of emails.
DRC is not responsible for the non-receipt of EOI submissions by email as part of the e-Tendering process.
B. Hard Copy
Hard copy EOI submissions shall be placed in a sealed envelope, marked as follows:
Bids can be submitted in one of two ways; hardcopy or electronically. If the Bidder submits a Bid in both Hardcopy and
electronically, DRC will choose the version that is the most advantageous to DRC.
VII. REVIEW OF EOI SUBMISSIONS
The review of all EOI submissions will be done by 06 March 2020. Those accepted as DRC FSPs will then be sent a ‘Request
For Proposal’ (RFP) to complete and submit to DRC as a formal Tender.
EOI No.: AMI-BF-2020-001
Company Name:
To: DRC – Burkina Faso
Zone du Bois, secteur 22, Rue Lampe
Ouagadougou
ANNEX XX –CALL FOR EXPRESSION OF INTEREST –NATIONAL & INTERNATIONAL
Date: 13-02-2020 • Valid from: 13-02-2020 Page 5 of 5
DRC will not be liable for any costs incurred by applicants through participation in the EOI process.
Under DRC’s Anticorruption Policy all parties shall observe the highest standard of ethics during the procurement and
execution of s

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