Procuring Motor Vehicle (Truck 4x4) Tender, Liberia - 40683056

Procurement Summary

Country : Liberia

Summary : Procuring Motor Vehicle (Truck 4x4)

Deadline : 06 Mar 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 40683056

Document Ref. No. : CIL/2020/02/Vehicle

Competition : ICB

Financier : Swedish International Development Cooperation Agency (SIDA)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : CONSERVATION INTERNATIONAL (CI)
Apt# 301 & 302 Embassy Compound 13th Street, Beach Side, Sinkor Monrovia Mobile: +231 888 497 004/0776772754/0880778521
Liberia
Email :hrliberia@conservation.org
URL :https://www.conservation.org/

Tender Details

Quotation are invited for Procuring One Motor Vehicle (Truck 4x4).


REQUEST FOR QUOTATION

To: Suppliers of Motor Vehicle (4X4 Truck)

From: Conservation International - Liberia

Date: February 12, 2020

Subject: Request for Quotation - RFQ #: CIL/2020/02/Vehicle

Dear Offerors:

Conservation International (CI) is implementing The Blue Ocean Program funded by the Embassy of Sweden in Monrovia/Swedish International Development Agency.

Within this context, CI is procuring one Motor Vehicle (Truck 4X4). CI invites all eligible suppliers to provide your best offer for this solicitation by the due date stated in part II. (Please include all cost related, terms of warranty, Post services in your price quotation)

Conservation International’s reputation derives from our commitment to our values: Integrity, Respect, Courage, Optimism, Passion and Teamwork. CI’s Code of Ethics (the “Code” - https://www.conservation.org/about/ourpolicies/code-of-ethics ) provides guidance to CI employees, service providers, experts, interns, and volunteers in living CI’s core values, and outlines minimum standards for ethical conduct which all parties must adhere to.


Offerors are required to sign a representation of Transparency, Integrity, Environmental and Social Responsibility.

Any violation of the Code of Ethics, as well as concerns regarding the integrity of the procurement process and documents should be reported to CI via its Ethics Hotline at www.ci.ethicspoint.com.

I. Type of Contract

The anticipated type of award resulting from this RFQ is a Firm Fixed Price Purchase Order. The chosen vendor will agree to comply with all terms.

II. Submission of Quotations

All quotations are due on March 6, 2020 by no later than 17:00 Hours. Quotations should be sent by email, in PDF format, to hrliberia@conservation.org with the subject line “Request for Quotation - RFQ#: CI/2020/02/Vehicle. To be considered, offerors must sign and submit [Annex A&B] along with their quotations.

Hard copies can be delivered to CI Liberia office:

Conservation International, Liberia
Apt# 301 & 302
Embassy Compound
13th Street, Beach Side, Sinkor
Monrovia, Liberia
Mobile: +231 888 497 004/0776772754/0880778521

Quotations submitted after the deadline will be considered “Late” and will be disqualified from further
evaluation process.
III. Questions
Technical inquiries and/or requests for clarification to this offering must be made in writing via e-mail to:
hrliberia@conservation.org. All questions received may be forwarded by CI to all participating bidders.
IV. Reserve the Right
CI reserves the right to issue an award with no further discussion, to issue multiple awards, or to modify the
award type. Issuance of this RFQ in no way obligates CI to award a purchase order, nor does it commit CI
to pay any costs incurred by the Offeror in preparing and submitting the quote. CI reserves the right to enter
negotiations about price and terms as required. CI reserves the right to divide the award between vendors if
necessary.
Evaluation of Quotations
CI will evaluate each quotation based on price and technical specification (Best Value) and evaluation scoring
will be considered.
Points Criteria 100 points maximum
40 Lowest pricing with required specifications
30 Vehicle provides all preferred options (specifications)
10 Post-Delivery services such as: warranty/repair services/ oil change/ washing facility/ Tire
and break change services, etc.
10 Vehicle includes all required tools and equipment
10 Reference check
V. Specifications of Vehicles (Truck 4x4)
CI would like to purchase vehicle (Truck 4X4) similar or equivalent to what is described below:
- 4 x 4 wheel drive, all terrain
- Between 3, 000 and 4, 200 cc
- Fully functional air conditioners
- Manual transmission
- Gasoline or Diesel fuel
NOTE: ANY MANUFACTURER`S NAMES, TRADE NAMES, BRAND NAMES, INFORMATION AND/OR CATALOG NUMBERS
LISTED IN A SPECIFICATION AND/OR REQUIREMENT ARE FOR INFORMATIONAL PURPOSES ONLY AND ARE NOT INTENDED
TO LIMIT COMPETITION. THE OFFEROR MAY OFFER ANY BRAND WHICH MEETS OR EXCEEDS THE SPECIFICATION FOR ANY
ITEM, BUT MUST STATE THE MANUFACTURER`S NAME AND MODEL NUMBER FOR ANY SUCH BRANDS IN THE PROPOSAL.
Apt# 301 & 302
Embassy Compound
13th Street, Beach Side, Sinkor
P.O. Box 2074
Telephone: +231 888 497 004
Monrovia, Liberia
Website: www.conservation.org
VI. Price for Vehicles (Truck 4x4)
Prices must be quoted in US Dollars with taxes/duty shown separately. CI reserves the right to determine
upon seeing the bids which components of pricing should be used as the basis of comparison between
quotations.
If selected, Offeror shall use its best efforts to minimize the financing of any taxes on goods and services, or
the importation, manufacture, procurement or supply thereof. If Offeror is eligible to apply for refunds on
taxes paid, Offeror shall do so. Any tax savings should be reflected in the total cost.
VII. Price for shipping
Please provide prices and additional expenses for shipping (If any). CI reserves the right to determine upon
seeing the bids which components of pricing should be used as the basis of comparison between quotations.
VIII. Past performance:
Please list at least two references that your company provided similar vehicle to:
- Name
- Address & Phone number
- Dates
IX. Warranty & Replacement:
Explain in detail the terms and conditions of the warranty provided by the company, and to what extent they
apply.
X. Post-Performance:
Explain any post-performance your company may offer such as: Oil Change, washing facilities, tire
replacement, seat cover, etc.
Apt# 301 & 302
Embassy Compound
13th Street, Beach Side, Sinkor
P.O. Box 2074
Telephone: +231 888 497 004
Monrovia, Liberia
Website: www.conservation.org
Exhibit “A”
Company Profile
Failure to complete all items in this section may invalidate quotation
Name of the Company
Address
City/State/Zip Code
Telephone Number Fax Number
Printed Name/Title
Authorized Signature
Apt# 301 & 302
Embassy Compound
13th Street, Beach Side, Sinkor
P.O. Box 2074
Telephone: +231 888 497 004
Monrovia, Liberia
Website: www.conservation.org
Annex B
Offeror Representation of Transparency, Integrity, Environmental and Social
Responsibility [This document to be signed by the Offerors or (Offerors
representative) and must be submitted with the quotation to CI. No revisions may be
made to this section.]
Solicitation Number: RFQ #: CIL/2020/02/Vehicle
D-U-N-S Number (if applicable): XXX-XXX-XXX
All Offerors are expected to exercise the highest standards of conduct in preparing, submitting
and if selected, eventually carrying out the specified work in accordance with CI’s Code of Ethics.
CI’s Code of Ethics provides guidance to CI employees, service providers, experts, interns, and
volunteers in living CI’s core values, and outlines minimum standards for ethical conduct which
all parties must adhere to. Any violations of the Code of Ethics should be reported to CI via its
Ethics Hotline at www.ci.ethicspoint.com.
CI relies on the personal integrity, good judgment and common sense of all third parties acting
on behalf, or providing services to the organization, to deal with issues not expressly addressed
by the Code or as noted below.
I. With respect to CI’s Code of Ethics, we certify:
a. We understand and accept that CI, its contractual partners, grantees and other
parties with whom we work are expected to commit to the highest standards of
Transparency, Fairness, and Integrity in procurement.
II. With respect to social and environmental standards, we certify:
a. We are committed to high standards of ethics and integrity and compliance with
all applicable laws across our operations, including prohibition of actions that
facilitate trafficking in persons, child labor, forced labor, sexual abuse,
exploitation or harassment. We respect internationally proclaimed human rights
and take no action that contributes to the infringement of human rights. We
protect those who are most vulnerable to infringements of their rights and the
ecosystems that sustain them.
b. We fully respect and enforce the environmental and social standards recognized
by the international community, including the fundamental conventions of
International Labour Organization (ILO) and international conventions for the
protection of the environment, in line with the laws and regulations applicable to
the country where the contract is to be performed.
Apt# 301 & 302
Embassy Compound
13th Street, Beach Side, Sinkor
P.O. Box 2074
Telephone: +231 888 497 004
Monrovia, Liberia
Website: www.conservation.org
III. With respect to our eligibility and professional conduct, we certify:
a. We are not and none of our affiliates [members, employees, contractors,
subcontractors, and consultants] are in a state of bankruptcy, liquidation, legal
settlement, termination of activity, or guilty of grave professional misconduct as
determined by a regulatory body responsible for licensing and/or regulating the
offeror’s business
b. We have not and will not engage in criminal or fraudulent acts. By a final
judgment, we were not convicted in the last five years for offenses such as fraud
or corruption, money laundering or professional misconduct.
c. We are/were not involved in writing or recommending the scope of work for this
solicitation document.
d. We have not engaged in any collusion or price fixing with other offerors.
e. We have not made promises, offers, or grants, directly or indirectly to any CI
employees involved in this procurement, or to any government official in relation
to the contract to be performed, with the intention of unduly influencing a
decision or receiving an improper advantage.
f. We have taken no action nor will we take any action to limit or restrict access of
other companies, organizations or indiv

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