Procurement of Petroleum, Oil, Lubricant (Pol) for the Department of Tourism Region... Tender

Procurement Summary

Country : Philippines

Summary : Procurement of Petroleum, Oil, Lubricant (Pol) for the Department of Tourism Region Iv-B Mimaropa Service Vehicles

Deadline : 12 Aug 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 35344501

Document Ref. No. : 2019-08-029

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DEPARTMENT OF TOURISM - REGION IV-B MIMAROPA
Keith Blanche Calso Soriano
Administrative Officer IV
351 Sen. Gil Puyat Avenue
Makati City
Metro Manila
Philippines 1200
63-459-5200 Ext.210
63-890-0945
procurement.mimaropa@gmail.com
Philippines
Email :procurement.mimaropa@gmail.com

Tender Details

Procurement of Petroleum, Oil, Lubricant (Pol) for the Department of Tourism Region Iv-B Mimaropa Service Vehicles

1.0 Rationale

The Department of Tourism Region IV-B MIMAROPA through the Bids and Awards Committee (BAC), will undertake the Negotiated Procurement of Service Provider for Petroleum, Oil, Lubricant (POL) products for the official service vehicles of the DOT IV-B Regional Office. This is a major operational requirement essential for the delivery of services to the Regional Office-s stakeholders. The DOT Region IV-B has two (2) service vehicles: 1 using gasoline and the other one using diesel fuel, consuming around 180 liters of gasoline and 160 liters of diesel per month. Convertibly, the DOT Region IV-B consumes 2, 340 liters of gasoline and 2, 080 liters of diesel fuel annually. Attached as Annex A is the list of service vehicles of the regional office. Aside from fuel supply, the requirement shall likewise cover and include other products/services such as motor/engine oil, brake fluid, ATF and coolant.



2.0 Objectives

The main objective of the Procurement of POL and Other Services Supplier is to provide the DOT Region IV-B service vehicle end-users and drivers with an efficient, secured, convenient, continuous and steady supply of petroleum products and services, which must be economically manageable.



3.0 Scope of Service



3.1 For practical convenience, the POL service provider must be located in proximity with DOT Region IV-B MIMAROPA Office which is located at 351 Sen. Gil Puyat Ave., Makati City.



3.2 The POL supplier shall provide fuel and lubricants of the DOT Region IV-B using the Fuel and Oil Issue Slip Form duly approved by authorized signatories to be presented by any authorized agency representative.



3.3 The Product Restriction includes the following:



a. Type of Fuel: Premium, Unleaded or Regular Gasoline, Diesel

b. Lubricants: Motor/Engine Oil

Brake Fluid

ATF

Coolant



3.4 Frequency of availment (Per Vehicle)



a. Fuel: maximum fuel allocation per month is 160 liters for diesel and 180 liters for gasoline

b. Lubricants:

- Motor/Engine Oil: monthly

- Brake Fluid: once a year

- ATF: every 40, 000 km

- Gear Oil: every 40, 000 km

- Coolant: every quarter



3.5 Only the vehicle included in the list of official vehicles shall be allowed to avail of the above products and services with the limitation categorically stated on therein.



3.6 The POL Service Provider shall be responsible to dispense and make available at all times for the period stated in the contract under the terms and conditions most advantageous to the government the following estimated volume or quantity:



Total fuel allocation for five (5) months (based on allocation/service vehicle/month):



a. Gasoline: 900 liters more or less

b. Diesel: 800 liters more or less



Lubricants requirements for five (5) months:



a. Motor/Engine Oil: 24 liters

b. Brake Fluid: 1 liters

c. ATF: 5 liters

d. Gear Oil: 3 liters

e. Coolant: 2 liters



4.0 Responsibilities of the POL Service Provider



4.1 The service provider shall allow issuance of fuel products, lubricants and other services to DOT Region IV-B vehicles, listed in the official List Vehicles.



4.2 The service station shall load fuel only to the vehicle indicated in the Fuel and Oil Issue Slip Form (plate number, petroleum products i.e. gasoline or diesel) and no excess shall be allowed outside the maximum allocation.



4.3 A transaction slip/receipt/invoice shall be issued every time fuel is withdrawn from the service station.



4.4 Ensure that the sales invoice slip accurately reflects any and all purchases made by the DOT-MIMAROPA-s authorized representatives



5.0 Funding for the Project



The cost for the procurement of petroleum, oil, lubricants and other services including annual administrative services is estimated at Php 120, 000.00 for five (5) months, inclusive of 12% VAT.



6.0 Payment Scheme



Payment will be done on a monthly basis upon submission of the service provider of the statement of account/billing statement:



Payment computation shall be as...

Closing Date : 2019-08-12

Documents

 Tender Notice