Procurement of Cassava Processing Center Completion Materials Tender, Liberia - 38935907

Procurement Summary

Country : Liberia

Summary : Procurement of Cassava Processing Center Completion Materials

Deadline : 19 Dec 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 38935907

Document Ref. No. : CNFA-LADA-RFQ-CIF-GRANTS-2019-012-001

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : CNFA - CULTIVATING NEW FRONTIERS IN AGRICULTURE
Mr. Mark T. Wilson, Sr. Procurement Specialist CNFA/LADA’s Head Office Congo Town, Behind Cuttington Graduate School Telephone: 231-886-592-103
Liberia
Email :mwilson@cnfa-liberia.org

Tender Details

Quotation are invited for Procurement of Cassava Processing Center Completion Materials.

RFQ Number: CNFA-LADA-RFQ-CIF-GRANTS-2019-012-001

Issuance Date: December 11, 2019

Deadline for Questions: December 16, 2019 @ 3:00pm

Deadline for Offers: December 19, 2019 @ 4:00pm

Description: Procurement of Cassava Processing Center Completion Materials

For: Liberia Agribusiness Development Activity (LADA)

Funded By: United States Agency for International Development (USAID)
Cooperative Agreement No. AID-669-A-16-00005

Implemented By: CNFA (Cultivating New Frontiers in Agriculture)

Point of Contact
Mr. Mark T. Wilson, Sr.
Procurement Specialist
CNFA/LADA’s Head Office
Congo Town, Behind Cuttington Graduate School
Telephone: 231-886-592-103
mwilson@cnfa-liberia.org

1. Introduction

The Liberia Agribusiness Development Activity (LADA) Project is a USAID program implemented by CNFA in Liberia. The goal of LADA is to strengthen the food security of Liberians and increase the income of smallholder farmers (SHF). CNFA/LADA has official operations in Montserrado and has field offices in Lofa, Bong and Nimba Counties.

The CNFA/LADA Project seeks to purchase building materials for the completion of grantees’ Cassava Processing Centers. The purpose of this RFQ is to solicit quotations for these items. Offerors are responsible for ensuring that their offers are received by CNFA in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere to instructions described in this RFQ may lead to disqualification of an offer from consideration.

2. Offer Deadline and Protocol

Offers must be received no later than Thursday, December 19, 2019 @ 4:00pm local time by either email or hard copy delivery. Any emailed offers must be sent to mwilson@cnfaliberia.org/ltoh@cnfa-liberia.org and copied to aprzybyl@cnfa.org. Any hard copy deliveries must be stamped and signed by the offeror’s authorized representative and delivered to the LADA office located at Congo Town, Tubman Boulevard, behind Cuttington Graduate School.

Hard copies shall be addressed to Mark T. Wilson, Sr., Procurement Specialist.

Please reference the RFQ number in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. The cover page of this solicitation summarizes the important dates of the solicitation process. Offerors must strictly follow the provided deadlines to be considered for award.


3. Questions


Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than Monday, December 16, 2019, @ 3:00pm local time to Mark T. Wilson, Sr. and at mwilson@cnfa-liberia.org and Luther T. Toh at ltoh@cnfa-liberia.org . Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification— and the responses thereto—that CNFA believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding. Only the written answers issued by CNFA will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFQ.

4. Technical Requirements

The table below contains the technical requirements of the commodities/services. Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format. Offerors can submit offers for all items, or a sub-set of the items, though preference will be given to offerors who can address the largest number of items.

Line
Item
Description and
Specifications
Qty. Items and Specifications
Offered (Quotations
MUST include detailed
specifications,
manufacturer, brand
name, country or place of
manufacture and
samples or photos).
Unit
Price
(US$)
Total
Price
(US$)
1 Tiles
? Floor and wall
Tiles
? 12” X 12”
600
pieces
2 Cooling Bowl
? Stainless Steel
? 3’X4’X3’
6 pieces
3 Weighing Scale
? Floor weighting
scale for processed
cassava between
4 pieces

5lbs to 200lbs
4 Cassava Grinder for
Secondary materials
? Stainless Steel
Construction
? Stainless Steel
Roller
? Locally Available
? Electric Operated
? Processing
Capacity: 250KG
– 500KG per Hour
3 pieces
5 Borehole
? 150-foot-deep
borehole
4 pieces
6 Overhead Tank
? 1000 Gallon
reservoir water
Tank
4 pieces
7 Fence Wire
? Fence wire
65 rolls
8 Screen Wire
? 2.5 inches/window
type size
? 3’ high
8 rolls
9 Service Tool Box
? Large full-service
tool box
4 pieces
10 Heavy Grease
? 25Kg Tin
4 pieces
11 Pallets for Storage
? 4’X6’ Plastic or
wooden Pallets for
storage
400
pieces
12 Trolley
? Hand Operated Trolley for moving
things around
warehouse
14 pieces
13 Ceiling tiles
? Ceiling tiles
? 4’X8’
24 pieces
14 Pipe
? Galvanized Pipe
2” angle Bar 2”
Diameter
153
pieces
15 Cement
? Cement bags
25 bags
16 Nails
? Wire nail
? 1.5”
10 boxes
17 Strips
? Strips for screen
installation
4 bundles
18 Timber
? 2”x4”x14’
75 pieces
19 Timber
? 2”x2”x14’
125
pieces
20 Nails
? Assorted Nails
40 pks.
Delivery time (after receipt of order): calendar days
Any commodities offered in response to this RFQ must be new and unused.
5. Quotations
Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including
delivery and all other costs. Pricing must be presented in United States Dollars. Offers must
remain valid for not less than 60 calendar days after the offer deadline. Offerors are requested to
provide quotations on official letterhead in the format provided in Section 4 – Technical
Requirements.

In addition, offerors in Liberia responding to this RFQ are requested to submit the following:
? A copy of their official registration or business license/certificate.
? A copy of their tax clearance certificate.
Failure to include these two documents indicated above by vendors based in Liberia would lead
to disqualification of an offer from consideration as CNFA/LADA will do business only with
vendors that have satisfied Government of Liberia (GOL) requirements.
Offerors outside of Liberia responding to the RFQ are requested to conform to internationally
acceptable procurement standards.
6. Evaluation
The award will be made to a responsible offeror whose offer follows the RFQ instructions; meets
the eligibility requirements; satisfies the technical specifications; and provides the best overall
value. Bids will be ranked using the following criteria:
Evaluation Criteria
Price USD$
Timeframe to deliver 1 day or less 2+ days
Technically Acceptable Specifications. Yes No
Best-offer quotations are requested. It is anticipated that award will be made solely on the basis
of these original quotations. However, CNFA reserves the right to conduct any of the following:
? CNFA may conduct negotiations with and/or request clarifications from any offeror
prior to award;
? While preference will be given to offerors who can address the full technical
requirements of this RFQ, CNFA may issue a partial award or split the award among
various suppliers, if in the best interest of the CNFA LADA Project;
? CNFA may cancel this RFQ at any time.
Please note that if there are deficiencies regarding responsiveness to the requirements of this
RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration.
CNFA reserves the right to waive immaterial deficiencies at its discretion.
7. Payment and Award
The award will be made to the offeror whose quotation represents the best value to the Project.
Any award and payment resulting from this RFQ is anticipated to be in the form of a fixed price
purchase order. This award is subject to the CNFA LADA Project’s terms and conditions as
stipulated in Annex #3.
Please note: The final Purchase Order will include no more than a 40% payment on signing of
the agreement. The other payment(s) will be disbursed in percentages agreed upon by both
parties.

8. Offer Format Instructions
All quotations must be formatted in accordance with the below requirements:
(a) English language only
(b) Include the individual/agency/organization name, date, RFQ number, and page numbers
as a header or footer throughout the document.
(c) The Technical Offer must be in the format provided in Section 4.
A full offer will include the following documents:
(a) An offer checklist (Annex #1).
(b) A cover letter on company letterhead, signed by an authorized representative of the
offeror (Annex #2).
(c) A complete Technical Offer in response to the evaluation criteria in Section 6 and in the
format provided in Section 4.
(d) A copy of the offeror’s business license, or, if an individual, a copy of his/her
identification card.
(e) A copy of the offeror’s tax clearance certificate for offerors in Liberia.
(f) At least three references or contacts for references from organizations/individuals for
which the offeror has successfully performed similar work.

Documents

 Tender Notice