Printing Services Tender, Hungary - 30561575

Procurement Summary

Country : Hungary

Summary : Printing Services

Deadline : 29 Mar 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 30561575

Document Ref. No. : ITB/2019/002

Competition : ICB

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES
Attn: Nurlana Ulanbekova Ipoly u. 5b/c/d, 1133, Budapest
Hungary
Email :ulanbeko@unhcr.org / hqsmsbid@unhcr.org
URL :https://www.unhcr.org/

Tender Details

Tenders are invited for Printing Services.


INTRODUCTION TO UNHCR

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.

In more than six decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 16, 000 people in more than 138 countries continues to help about 68.5 million persons. To help and protect some of the world's most vulnerable people in so many places and types of environment, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations please see http://www.unhcr.org.

1. REQUIREMENTS

The Office of the United Nations High Commissioner for Refugees (UNHCR), Budapest, invites qualified suppliers, manufacturers and service providers to make firm offers for the establishment of Frame Agreement(s) for the provision of Printing Services.

IMPORTANT:
Technical specifications of the items are detailed in Annex A of this document.

UNHCR may award Frame Agreement(s) with initial duration of three (3) years, potentially extendable for a further period of 2 (1 + 1) years. The successful bidders will be requested to maintain their quoted price model for the duration of agreement.

Other United Nations Agencies, Funds and Programmes shall be entitled to the same prices and terms as those contained in the offers of the successful bidders and could form the basis for a Frame Agreement with other UN Agencies.

IMPORTANT:
When a Frame Agreement is awarded, either party can terminate the agreement only upon 90 days (3 months) notice, in writing to the other party.

The initiation of conciliation or arbitral proceedings in accordance with article 19 "settlement of disputes" of the UNHCR General Conditions of Contracts for provision of Goods shall not be deemed to be a "cause" for or otherwise to be in itself a termination clause.
It is strongly recommended that this Invitation to Bid (ITB) and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process.
Note: this document is not construed in any way as an offer to contract with your firm.
2. BIDDING INFORMATION:
2.1. ITB DOCUMENTS
The following annexes form integral part of this Invitation to Bid:
Annex A: Annex B:
Annex C: Annex D: Annex E: Annex F: Annex G:
Technical Specifications

Part 1 - Technical Offer Form (Items offered) to be sent by e-mail Part 2 - Relevant certificates to be provided through a download link (to be made available in Annex B) or secure alternatives.
Financial offer Form Vendor Registration Form
UNHCR General Conditions of Contracts for the Provision of Goods and Services
UN Supplier Code of Conduct
UNHCR Brand Elements - Visual Identity Guideline

2.4 YOUR OFFER
Your offer shall be prepared in English.
Official communication, Q&A and contracting will be done in English only.
Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may be not taken into consideration.
IMPORTANT:
Inclusion of copies of your offer with any correspondence sent directly to the attention of the responsible buyer or any other UNHCR staff other than the submission e-mail address (hqsmsbid@unhcr.org) will result in disqualification of the offer.
Your offer shall comprise of the following of documents:
Technical offer form (Annex B)
Financial offer form (Annex C)
Vendor Registration Form (Annex D)
UNHCR General Conditions of Contracts for the Provision of Services - 2010 (initialed on each page and signed on the last page) (Annex E)
Relevant certifications, pre-qualification documents, warranty information and related as detailed in section 2.4.1

2.4.1 Content of the TECHNICAL OFFER
IMPORTANT:

No pricing information should be included in the Technical offer. Failure to comply shall lead to disqualification. The technical offer should contain all information required.

The technical details of the products requested by UNHCR can be found in Annex A.

Your technical offer should clearly state whether or not the goods you are offering are fully conforming to the product specifications given. Clearly state and disclose any discrepancies with the specifications given.

SAMPLES TO BE SUBMITTED TO UNHCR BUDAPEST
Minimum 2 printed product samples provided of the items: catalogue, certificate, booklet, poster, flyer, sticker or calendar

To be submitted to UNHCR GSC, Ipoly u. 5b/c/d, 1133, Budapest, Hungary before 27/03/2019 The following details is to be provided in Annex B, the Technical Offer form.

Item coverage:

The technical offer shall clearly indicate the items quoted for in your offer (Annex A) and also if alternative is offered in any of the cases. Please note that the items indicated as Mandatory Items 18-32 have to be covered 100% and your offer should have at least 70% item coverage in total.

Suppliers unable to comply with these requirements will be not be accepted for financial evaluation stage either.

Please submit Annex B both in Excel and PDF formats.

DOCUMENTS TO BE SUBMITTED (via a Download link in Annex B)
Demonstrated Capacity to perform necessary services by providing detailed company profile information and documentation, including:
A) Detailed introduction of the company profile
B) Registration certificate
C) Minimum 2 years of business experience
Three (3) or more Client References to be submitted Description of The Company's Printing Machinery to be provided
Vendor Registration Form: If your company is not already registered with UNHCR, you should complete, sign and submit with your technical proposal the Vendor Registration Form (Annex D). If it is already registered, it is still recommended to fill the form for data verification purposes.
UNHCR General Conditions for Provision of Goods and Services: Your technical offer should contain your acknowledgement of the UNHCR General Conditions for Provision of Goods and Services by initialling each page of Annex E and signing the last page of Annex E.

Documents

 Tender Notice