Printing Services Tender, Rwanda - 26110499

Procurement Summary

Country : Rwanda

Summary : Printing Services

Deadline : 28 Aug 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 26110499

Document Ref. No. :

Competition : ICB

Financier : Department For International Development

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : EDUCATION DEVELOPMENT TRUST
Aigle Blanc Building | Kimihurura KN 05st Airport Road| Kigali | PO Box 4251
Rwanda
Email :blf-procurement@educationdevelopmenttrust.com

Tender Details

Request for proposals are invited for Printing Services.

Sector:

Education

Education Development Trust, formerly CfBT Education Trust, is a not-for-for profit international education services company with over 40 years’ experience, working in more than 80 countries. Our vision is to provide outstanding, sustainable education solutions that transform and improve the school education and life chances of children and young people worldwide. We have specialist experience in strengthening education systems and supporting school improvement in post-conflict, transition and early-recovery fragile states.

Website:

http://www.educationdevelopmenttrust.com

Request for proposal for printing services

Background of the programme
The Building Learning Foundations Programme (BLF) is funded by the United Kingdom’s Department for International Development (DFID) and aims to improve the quality of teaching and leadership in all of Rwanda’s government primary schools.

The programme is being implemented by a consortium of British not-for-profit organisations led by Education Development Trust in partnership with the British Council and VSO in all thirty Districts from 2017 to 2021.BLF will benefit all P1-P3 English and Mathematics teachers in all of Rwanda’s 2, 494 primary schools. Thereby improving learner outcomes of over one million P1 to P3 pupils.

As part of the BLF programme, all P1-P3 Mathematics teachers in Rwanda will be provided with two Mathematics Toolkits – self-study professional development/resources guides. At the school level, school-based communities of practice will be convened on a monthly basis to discuss the Toolkit content, share learning, build a culture of peer learning, support and reflection. While the toolkit one was developed and provided to teachers for use, the second toolkit is currently under development and will go along with essential classroom materials.

It is against that background that the Education Development Trust is requesting proposals for the services to print the essential classroom materials that will form part of the Mathematics toolkit 2.

2. General tender and Contracting requirements

The contracting authority is the Education Development Trust and the appointed supplier will be expected to deliver the goods and/or provide services at the Education Development Trust premises in Kigali.
The printing will be in 3 phases (See delivery phases on article 9) . The award of the second and third phases will depend on, inter alia, the successful delivery of the precedent phase.
In participating in this Procurement Process and/or by submitting a tender response it will be implied that you accept and will be bound by all the provisions of this RFP and its Annexes. Accordingly, tender responses should be on the basis of and strictly in accordance with the requirements of this RFP.
By submitting your tender response, you consent to the Education Development Trust carrying out all necessary actions to verify the information that you have provided, and the analysis of your tender response being undertaken by one or more third parties commissioned by the Education Development Trust for such purposes.
You are responsible for analysing and reviewing all information provided to you as part of this Procurement Process and for forming your own opinions and seeking advice as you consider appropriate. You should notify the Education Development Trust promptly of any perceived ambiguity, inconsistency or omission in this RFP and/or any in of its associated documents and/or in any information provided to you as part of this Procurement Process.
Education development Trust may, at any time prior to the response deadline, amend the RFP. Any such amendment shall be communicated via the same channel as the RFP, and Education Development Trust at its own discretion will extend the response deadline to ensure the potential suppliers have reasonable time in which to take such amendment into account.
Tender responses must comprise the relevant documents specified by the Education Development Trust completed in all areas and in the format requested by education development trust and any documents requested by the Education Development Trust must be completed in full hence it is important that you read the RFP carefully before completing and submitting your tender response.
You will not modify your tender response after you have submitted.
3. Rejection of tender responses

Education development Trust reserves the rights to reject any tender responses which:

is received after the submission deadline
contains omissions, gaps, misrepresentations, errors and/or uncompleted sections
contains hand written amendments with no initial of the authorised signatory;
contains ambiguous information that might mislead the tender evaluators
is not submitted in a manner consistent with the provisions set out in this RFP
4. Disqualification

Education Development Trust will automatically disqualify the bidder that attempts to

-change or omit any information related to this RFP

-inappropriately influence this Procurement Process;

-Fix or set the price for goods or services;

-Enter into an arrangement with any other party that such party shall refrain from submitting a tender response;

-Enter into any arrangement with any other party (other than another party that forms part of your consortium bid or is your proposed sub-contractor) as to the prices submitted

-Engage in direct or indirect bribery or canvassing by you or your appointed advisers in relation to this Procurement Process

-Obtain information from any of the employees, agents or advisors of the Education Development Trust concerning this Procurement Process (other than as set out in these Tender Conditions) or from another potential supplier or another tender response,

5. Tender costs

You are responsible for obtaining all information necessary for preparation of your tender response and for all costs and expenses incurred in preparation of the tender response. Education Development Trust will not be responsible of any cost you incurred during the preparation of this this procurement irrespective of whether or not your tender response is successful.

6. Offer Deadline and Protocol

Bids sealed in envelope marked “RFP for Printing Services/EDT Rwanda-BLF Programme” will be submitted in hand at The Building Learning Foundations offices located at Aigle Blanc Building | Kimihurura KN 05st Airport Road| Kigali | PO Box 4251 | Rwanda at Gishushu no later than 12pm August 28th, 2018.

7. Questions/clarifications

Questions regarding the technical or administrative requirements of this RFP may be submitted by email to BLF-procurement@educationdevelopmenttrust.com not later than 05:00 PM/Kigali time on August 24th, 2018

Questions must be submitted in writing only; phone calls will not be accepted. Only the written answers issued by The Education Development Trust will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of The Education Development Trust or any other entity should not be considered as an official response to any questions regarding this RFP.

The Education Development Trust may at any time request further information from potential suppliers to verify or clarify any aspects of their tender response or other information they may have provided. In case you do not provide supplementary information or clarifications to the Education Development Trust by any deadline notified to you, your tender response may be rejected in full and you may be disqualified from this Procurement Process.

8. Quotations

Quotations in response to this RFP must be priced on a fixed-price, all taxes inclusive, including delivery and all other costs. Pricing must be presented in RwF currency. Offers must remain valid for not less than sixty (60) calendar days after the offer deadline. Bidders are requested to provide quotations on an official letterhead using the provided list of items and specifications. See annex III. To access it, please click on the following link: https://s3.eu-central-1.amazonaws.com/jirbucket/files/ECM/Copy+of+Annex+III-Quanities%2C+Specifications%26Quotation+template.xlsx

9. Delivery

The delivery location for the items described in this RFP is The Education Development Trust offices in Kigali, located at Aigle Blanc Building | Kimihurura KN 05st Airport Road| Kigali | PO Box 4251 | Rwanda

As part of its response to this RFP, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order) and this will form part of the bid evaluation criterion.

The items will be delivered in 3 phases as follow

Phases

Number of units

Dates

Phase 1

1, 000

End September, 2018

Phase 2

1, 000

Mid-December, 2018

Phase 3

500

End -January, 2019



10. Confidentiality and Information Governance

10.1 All documents related to this RFP shall remain the property of the Education Development.

10.2 Unless requested otherwise, Education development Trust reserves the right to disclose all documents relating to this Procurement Process, including without limitation your tender response, to any employee, third party agent, adviser or other third party involved in the procurement in support of, and/or in collaboration with, the Education Development Trust.

11. Payment and Invoicing

Unless agreed otherwise, Education Development Trust shall pay you the agreed fee within 30 days of Education Development Trust receiving an invoice (acceptable to Education Development Trust) following completion of the Services. All sums payable shall be inclusive of VAT and other duties and taxes and shall be payable in Rwanda currency.

12. Specification

Education Development Trust will provide print-ready files for the m

Documents

 Tender Notice