Printing & Delivery of Assorted Teachers & Students Learning Materials Tender, Liberia - 31290500

Procurement Summary

Country : Liberia

Summary : Printing & Delivery of Assorted Teachers & Students Learning Materials

Deadline : 25 Mar 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 31290500

Document Ref. No. : RFP-Q/RLA/Lib/04/02-2019

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : RESEARCH TRIANGLE INSTITUTE (RTI INTERNATIONAL)
MK Kafel Building, Gardner Avenue Between 16th & 17th Streets, Sinkor 1000 Monrovia, 10
Liberia
Email :procurement@readliberia.rti.org
URL :http://www.rti.org/

Tender Details

Quotation are invited for Printing & Delivery of Assorted Teachers & Students Learning Materials.

Bids shall be submitted in both hard copy and a soft copy on a CD or pen drive using the RTI RFQ format. Hard copies should be fully signed, stamped, and addressed with attention to the Selection Committee, at The USAID Read Liberia Activity, MK Kafel Building, Gardner Avenue, Between 16th & 17th Streets, Sinkor, 1000 Monrovia, 10 Liberia.

Vendors should submit 1 separate copy (hard & soft) of the technical proposal and 1 separate copy of the financial proposal (hard & soft). The hard & soft copies of the technical proposal should be placed in a separate envelop and the hard & soft copies of the financial proposals placed in another envelope. Both proposals, along with previous similar work samples requested should be sealed within a bigger enveloped and clearly marked as stated above.

Vendors should submit their proposals via DHL or FEDEX (or other appropriate means), to be received by the bid submission deadline. A confirmation email should be sent to procurement@readliberia.rti.org alerting the courier means used, the courier company name and a waybill number by the vendors.

The Bidder/Seller agrees to hold the prices in its offer firm for 120 days from the date specified for the receipt of offers, unless another time is specified in the addendum of the RFP/RFQ.

Solicitation Number: RFP-Q/RLA/Lib/04/02-2019

Attachments to RFP:
1. Attachment “A” – Commodity Specifications
2. Attachment “B” – Instructions to Bidders/Sellers
3. Attachment “C” – Past Performance References
4. All PO Terms and Conditions are listed on our website at forth at: http://www.rti.org/POterms, http://www.rti.org/files/PO_FAR_Clauses.pdf or for commercial items: http://www.rti.org/files/PO_FAR_Clauses_Commercial_Items.pdf

(hereinafter the “Terms”). Supplier’s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier’s agreement to the Terms. The Terms may only be modified in writing signed by both parties.

All bidders/sellers are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement.

Physical Specifications:
1) TEXT PAPER: 80 gsm/200gsm/150gsm wood free uncoated where applicable; minimum opacity: 90% (ISO
2471); minimum brightness: 85% (ISO 2470 D65); minimum whiteness: 100% (ISO 11476 D65); bulk between
1 and 1, 35 cm3/g
2) COVER CARD: a minimum of 250 gsm C2S coated white art board with grain direction parallel to spine and
with high gloss UV finish. FSC or PCFC certified paper, acid and chlorine free certified.
3) BINDING: Square spine. Minimum 6 mm and maximum 8 mm hinges fully glued front and back. Cut flush.
Finished product should maintain flexibility during the expected book life.
Additional Information:
1. Packing
Please propose a packaging scheme for each title that complies with the following minimum standards:
• Packaging must be in cardboard boxes, sealed with tape for protection and sorted in pallets per County
Warehouses to be provided.
• As much as possible, all packages (per title) must have the same dimensions and contain the same number
of copies of the title, wrapped in a quantity that is a multiple of 5 (5, 10, 15, or 20).
• Each package must not exceed a weight of 16kg.
• Each box should have a label on top and on the side with the following information:
The USAID Read Liberia Activity/Save the Children-USDA LEARN COUNTY:
Grade: [KG, 1 or 2]
[Teacher’s Guide] / [Student Activity Book]
Vol [1 or 2] – applicable only to Teacher Guides
[#] copies Box ______ of _______
Note: Alphabet Posters should be packaged flat (no folds/creases).
2. Delivery Schedule
All books are expected to be delivery at Port (Free Port of Monrovia for transportation via sea or Roberts
International Airport for transportation by air) on or before June 15, 2019 at the latest. Vendors are
expected to provide costing estimate for delivery at port to Liberia using either air or sea, which ever plan is
appropriate for the vendor. Additionally, vendor may propose both options. RTI reserves the right to select
which delivery mode offers the best value for money considering cost and lead time.
RTI will provide all print ready files to the selected vendor no later than 5
th April 2019 and will expect delivery
at port by June 15, 2019. Considering the sensitive nature of the book’s delivery, late delivery will be
considered as non-performance under this purchase order and will attract deduction in the final invoice as per
the below:
• 1 Week Late Delivery-10% Deduction in the Final Invoice
• 2 Weeks Late Delivery 25% Deduction in the Final Invoice
Note: The selected vendor will not be penalized for late delivery if the books arrive at Port with all
necessary documentation by June 15, 2019. If RTI experiences a delay in clearing the books from the
Port as a result of insufficient, incorrect, missing documentation as a result of the Vendor, the late
Delivery Penalty will apply. Clearance delays due to port operations or RTI’s clearance agent will not
be factored into late Delivery Penalties as they are outside the Vendor’s preview.

3. Best & Final Offer from Vendor
? Vendors should provide best and final offer for the printing and delivery of the books, where applicable.
As well as the most favorable, realistic delivery duration for each method of the processes listed in the
delivery schedule.
4. Quality Assurance
? Bidders’ quality assurance policy and procedures must be submitted as part of the solicitation
response.
5. Bid Currency
? All bids should be submitted in United States Dollars.
6. Eligibility/Qualification Requirements
Given the complexity of the task at hand, only bidders that meet all the eligibility requirements mentioned below
should apply.
a. Experience (Provide Documentary Evidence)
i) A minimum of three years in operation prior to the date of quotation submission with an
important part of its business being the manufacturing of printed and bound educational
materials.
ii) Successfully completed at least 3 contracts with similar scope (volume of units and cost) of
this project and successful on time delivery for international shipping. Please provide
documentary evidence of these contracts and the full address, telephone number and email
address of two contact persons of these contracts for reference check. See Attachment “C”.
iii) Documentation that demonstrates that the bidder has sufficient internal quality control
procedures for paper and textbooks. The bidder will also be assessed for quality performance
in relation to previous contracts.
b. Production Capacity
i) Detailed listing of manufacturing equipment and specifications of each (Age, year of
manufacture, impressions/ copies)
c. Financial Capacity (Audited financial accounts–previous 2 years, include Profit & Loss and Balance
Sheet)
d. Quality of Similar Past Work
i) Vendors will be required to submit at least 1 copy of samples of previous A4 & B5 work
that meet or exceeds the specifications as described in this RFQ.
ii) No samples are required for posters.
e. Legal Registration Documents
i) Business Registration Document
ii) Current Tax Compliance Certificate
f. If outsourcing will be part of the proposal, please state clearly the exact sub-processes and quantities
to be outsourced, as well as the sub-supplier with a signed consent letter, firm registration and current
tax certificate. While outsourcing will be allowed under this award, it is imperative that the contractor
be transparent about processes, tasks and quantities to be outsourced. Unreported outsourcing will
be penalized.

Documents

 Tender Notice