Printing of Andika Rwanda Supplementary Readers Tender, Rwanda - 29930288

Procurement Summary

Country : Rwanda

Summary : Printing of Andika Rwanda Supplementary Readers

Deadline : 23 Jan 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 29930288

Document Ref. No. : Soma Umenye-1663

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : CHEMONICS INTERNATIONAL
Attn: Soma Umenye Chief of Party, Stephen Blunden Soma Umenye Project Umuyenzi Plaza, 2nd Floor KN 5 RD Remera, Kigali Email: sblunden@soma-umenye.org / suprocurement@soma-umenye.org
Rwanda
Email :sblunden@soma-umenye.org / suprocurement@soma-umenye.org
URL :http://www.chemonics.com

Tender Details

Request for proposals are invited for Printing 4, 590 Sets of Andika Rwanda Supplementary Readers.

Request for Proposals (RFP)
RFP Number: Soma Umenye-1663

Issuance Date: January 16, 2019

Deadline for Offers: 15:00 Kigali time on January 23, 2019

Description: RFP for Printing 4, 590 Sets of Andika Rwanda Supplementary Readers

For: Rwanda Soma Umenye

Funded By: United States Agency for International Development (USAID), IDIQ Contract No. AID-OAA-I-14-00055, Task Order AID-696-TO-16-00001

Implemented By: Chemonics Soma Umenye LLC

Point of Contact: Rwanda Soma Umenye Procurement SUProcurement@soma-umenye.org

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/.

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFP must include the following as part of the proposal submission:

Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
Certify that all information in the proposal and all supporting documentation are authentic and accurate.
Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.
Please contact the Soma Umenye Chief of Party, Stephen Blunden, sblunden@soma-umenye.org, with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ Washington office through the contact information listed on the website found at the hyperlink above. (Any questions regarding the contents of this RFP specifically should be sent to SUProcurement@soma-umenye.org.)

Section 1: Introduction and Instructions to Offerors

1.1 Acronyms and Definitions

ADS USAID Automated Directives System

CFR United States Code of Federal Regulations

Cooperating Country Rwanda

DAP Delivery at Place

FAR United States Federal Acquisition Regulation

REB Rwanda Education Board

RFP Request for Proposals

US United States

USAID United States Agency for International Development

USG United States Government

VAT Value Added Tax

1.2 Introduction

The Soma Umenye is a USAID program implemented by Chemonics Soma Umenye LLC in Rwanda. The goal of the Soma Umenye Project is to improve reading outcomes in Kinyarwanda for at least 1 million children in public and government-aided schools in Rwanda by the end of P3. Specifically, Soma Umenye will target all children in Grades P1-P3 attending public and government-aided schools nationwide and ensure that at least 70 percent of students are able to read grade-level text with fluency and comprehension by the end of P3.

The purpose of this RFP is to solicit quotations from eligible Rwandan printing companies for Printing 4, 590 Sets of Andika Rwanda Supplementary Readers to be used as instructional guides and learning tools in P1 classrooms to support improved reading.

Offerors are responsible for ensuring that their offers are received in accordance with the instructions stated herein. Failure to adhere with instructions described herein may lead to disqualification of a proposal from consideration.

Offerors are invited to submit proposals in response to this RFP in accordance with Section 1 Introduction and Instructions to Offerors, which will not be part of the subcontract. The instructions are intended to assist interested Offerors in the preparation of their offer. Any resulting subcontract will be guided by Sections II and III.

This RFP does not obligate Chemonics to execute a subcontract nor does it commit Chemonics to pay any costs incurred in the preparation and submission of the proposals. Furthermore, Chemonics reserves the right to reject any and all offers, if such action is considered to be in the best interest of Chemonics.

Unless otherwise stated, the periods named in the RFP shall be consecutive calendar days.

1.3 Offer Deadline

Offers must be received no later than 15:00 Kigali time on Wednesday, January 23, 2018.

Please reference the RFP number in any response to this RFP. Offers received after this date or time will be considered late and will be considered only at the discretion of Chemonics.

1.4 Protocol for Submission of Offers

1.4.1 Hard Copies Submission

Each offeror must submit its proposal in two separate volumes: The Technical Volume and the Cost Volume. The following number of copies is required in each submission:

1. Technical Volume: Three (3) original hard copies and one (1) electronic copy on USB flash drive of the technical volume, per the instructions below. Electronic copies may also be submitted via email to SUProcurement@soma-umenye.org.

2. Cost Volume: One (1) electronic copy submitted via email per the instructions below.

For hard copy submissions of requested samples (see Section 7), all offers, and related documents must be enclosed in sealed envelopes with the name and address of the offeror and the RFP number (“RFP No. Soma Umenye-1663”) clearly marked on the outside. If multiple envelopes must be submitted due to the size of the samples, offerors must ensure that each envelope is sealed and clearly marked with the information described above (“Envelope 1 out of X (Where X is the total number of envelopes submitted)”).

The proposal (consisting of both volumes) must be hand-delivered or sent by mail to:

Soma Umenye Project

ATTN: Procurement Department

RFP No. Soma Umenye-1663

Umuyenzi Plaza, 2nd Floor

KN 5 RD

Remera, Kigali, Rwanda

An authorized representative of the company or organization submitting an offer must sign the cover page of each copy of the offer in blue ink. The Offeror’s authorized representative must initial any changes hand-written on the hard-copies of the offer.

The Technical Volume and the Cost Volume must be submitted separately. The Technical Volume may not contain any cost or price information. Files must be clearly marked either “Technical Volume” or “Cost Volume”. All offers must be prepared in English.

1.4.2 Electronic Copies Submission

For electronic submissions, the following is required for each submission:

1. Technical Volume: email submission of the offeror’s technical proposal

2. Cost Volume: email submission of the offeror’s cost proposal.

Electronic offers must be submitted to SUProcurement@soma-umenye.org. The subject of each email must specify the Offeror’s name, whether the email contains the technical or cost volume, and the RFP number. For example, the email title may read: Soma Umenye-1663, [offeror’s name], Cost Volume. The Technical Volume and the Cost Volume must be submitted separately. The Technical Volume may not contain any cost or price information. Files must be clearly marked either “Technical Volume” or “Cost Volume”. If multiple files or emails must be submitted due to the size of a proposal, offerors must ensure that each file and email is clearly marked with the information described above. For submissions requiring multiple emails please use a subject line of “Soma Umenye-1663–Email 1 of 2”, noting the number of emails sent and the RFP number.

1.4.3 Technical Volume

The Technical Volume should describe in detail the offeror’s proposed plan for providing the Andika Rwanda Supplementary Readers described in the technical specifications found in Annex 1. The proposed plan should include the following:

1. Narrative description of the step-by-step printing process from the date of award until the date the book sets arrive at Soma Umenye warehouse (including details on binding, packing labeling) and transportation to the warehouse.

2. Details on equipment (types of machines for specific printing stages like CTP, WEB or Offset machine, binding and cuttin

Documents

 Tender Notice