Pr 2.027 Ipd Aspac Asia Dive Expo (Adex) 2020 Tender, Philippines - 40680409

Procurement Summary

Country : Philippines

Summary : Pr 2.027 Ipd Aspac Asia Dive Expo (Adex) 2020

Deadline : 20 Feb 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 40680409

Document Ref. No. : PR 2.027 IPD ASPAC ASIA DIVE EXPO (ADEX) 2020

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : TOURISM PROMOTIONS BOARD
Socrates G Torres
Buyer
4th Flr. Legaspi Towers 300, Roxas Blvd.,
Manila
Manila
Metro Manila
Philippines 1004
63-2-5259318 Ext.208
63-2-5265971
soc_torres@tpb.gov.ph
Philippines
Email :soc_torres@tpb.gov.ph

Tender Details

Pr 2.027 Ipd Aspac Asia Dive Expo (Adex) 2020

Quantity Particulars Estimated Unit Price Estimated Total Amount

Php255, 150.00 Php255, 150.00



LOT Terms of Reference for Event Management Company



Asia Dive Expo (ADEX) 2020

Suntec Singapore Convention & Exhibition Centre

17-19 April 2020





BACKGROUND:



A must-attend event for anyone interested or involved in the world of diving, the event has seen a continuous increase in visitors over the past few years, with ADEX 2019 attracting a total of 60, 590 visitors over four days with the breakdown as follows: 40, 119 consumers and 20, 471 trade visitors. The local Singaporean visitors were 37, 486 while the foreign visitors were 23, 104. The total exhibitors were 265 and total number of booths were 393.



The Philippines has been successfully participating in ADEX due to its wide range of opportunities for Philippine tourism and our participating private sectors. The target groups of ADEX as a whole are the buyers and trade delegates who are working in the diving industry and other related water sports activities searching for business opportunities in Asia and sellers from all over the world. The Philippine pavilion-s booth size will be 90 sqm (10 booths; 1 of which is complimentary).



In view of the above, the TPB is in need of an event management company that could provide services based on the following specifications.





A. SPECIFICATIONS:



Requirements :



(1) Facilitation of activities in the Philippine Booth during the event for 3 days

(2) Provision of support and coordination assistance in the arrangements and requirements of the TPB for its successful participation in this event

(3) Provision of professional services prior and during the event proper

(4) Sourcing of suppliers for the following services, once appointed as winning bidder:

- In-booth activities, as needed

- Supplier of giveaways, as needed

- Printing of flyers/brochures, as needed

(5) Facilitation of ad placements for the event with the official media partner of ADEX, as needed

(6) Coordination with the booth contractor for all the requirements of the Philippine pavilion, ensure all necessary forms are completed with the organizer (Event Management Company should supervise the start of the booth set-up in the event hall) and settlement of payment to the booth contractor for their services

(7) Photo documentation of the whole event, including actual booth design, participants, and all activities in the event.





Date/Venue : 17-19 April 2020

Suntec Singapore Convention & Exhibition Centre





Time : 10:00H - 19:00H (exhibition hours)



*NOTE: Manpower should be at the venue 1 hour before the opening time on 17-19 April and during set-up on 16 April 2020; and should attend to the packing up of the booth on the last event day.





B. INCLUSIONS:



1. Professional fees/allowances of the manpower to be provided onsite;

2. Expenses for the preparation and implementation of the event;

3. Event management and on-site supervision and technical support;

4. Bank charges and other fees;

5. Administrative costs; and

6. Miscellaneous expenses





C. APPROVED BUDGET:



FOUR THOUSAN SEVEN HUNDRED TWENTY-FIVE US DOLLARS (USD 4, 725.00) to cover all applicable taxes.



For particulars please contact Ms. Monica Sta Ana at telephone numbers 8525 9318 loc. 290 and email address monica_staana@tpb.gov.ph



Terms 30 days upon receipt of invoice

ABC Php255, 150.00 inclusive of all applicable taxes





Line Items

Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)

1Event Organizing ServicesASIA DIVE EXPO (ADEX) 20201Lot255, 150.00





Other Information

Please submit your quotation and legal documents not later than 20 February 2020 thru email at soc_torres@tpb.gov.ph or thru fax no. 02 526-5971, subject to the Terms and Conditions attached herewith, stating the shortest time of delivery, duly signed by your representative to the Procurement and General Services Division, Administrative Department, 4th Floor, Legaspi Towers 3...

Closing Date : 2020-02-20

Documents

 Tender Notice