Motor Vehicle Maintenance and Repairs Services Tender, Uganda - 41742943

Procurement Summary

Country : Uganda

Summary : Motor Vehicle Maintenance and Repairs Services

Deadline : 15 Apr 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 41742943

Document Ref. No. : UG01/KMP/MSA 001/20

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : MERCY CORPS
Kampala Office Plot 1189-1190 4 TH Floor Embassy Plaza Ggaba road. Kabalagala, Opposite Jack and Jill Primary School
Uganda
Email :tenders@mercycorps.org

Tender Details

Tenders are invited for Motor Vehicle Maintenance and Repairs Services.

1. Invitation to Tender

Tender Name: Motor vehicle maintenance and repairs services.

Tender No: UG01/KMP/ MSA 001/20.

Location: Kampala, Karamoja, West Nile and Acholi region.

Correspondence Language(s): English

Brief Summary Description of Project:

Mercy Corps is an international non-governmental organization that exists to alleviate suffering, poverty and oppression by helping people build secure, productive and just communities. Mercy Corps is fully registered as an NGO and has been operational since 2006 in Uganda. Mercy Corps programs focus on building resilience and enabling economic growth, improving opportunities to attain better health and nutrition, improving governance and conflict management, and providing humanitarian support in different parts of Uganda.

Purpose of Tender:

Mercy Corps invites eligible established organizations to submit their bids for Provision of Motor vehicle maintenance and repairs services.

Tender Package Available from: (Monday 19th March 2020)

Tender Package Pickup Location:

Request for tender package by Email:ugtenders@mercycorps.org

Deadline for Offer Submission: (15th April 2020 ) 5:00pm

Submit Offers to:

Mercy Corps Uganda, Kampala Office Plot 1189-1190 4TH Floor
Embassy Plaza Ggaba road. Kabalagala, Opposite Jack and Jill Primary School.

Email submissions: tenders@mercycorps.org. All online submission should be submitted to the above email address only.

NOTE: Only bids from companies who requested the tender packages through Mercy Corps tender email: ugtenders@mercycorps.org will be considered.

Mercy Corps reserves the right to accept or reject any late offers

Questions and Answers (Q&A)

If any, Submit Questions in writing to: ugtenders@mercycorps.org

Last Day for Questions: Friday 27 th March 2020;

Questions will be answered by: (Monday 30 th March 2020)

Questions will be answered through: ugtenders@mercycorps.org
Documentation Checklist
These documents are contained within this
tender package:
✓ Invitation to Tender
✓ General Conditions for Tender
✓ Criteria and Submittals
✓ Price Offer Sheet
✓ Supplier Information Form
✓ Scope of Work/Technical Specifications
2. General Conditions for Tender
Mercy Corps invites offers for the goods, services and/or works described and summarized in these
documents, and in accordance with procedures, conditions and contract terms presented herein. Mercy
Corps reserves the right to vary the quantity of work/materials specified in the Tender Package without any
changes in unit price or other terms and conditions and to accept or reject any, all, or part of submitted
offers.
2.1 Mercy Corps’ Anti-Bribery and Anti-Corruption Statement
Mercy Corps strictly prohibits:
● Any form of bribe or kickback in relation to its activities
This prohibition includes any request from any Mercy Corps employee, consultant or agent for anything of
value from any company or individual in exchange for the employee, consultant or agents taking or
not taking any action related to the award of a contract or the contract once awarded. It also applies
to any offer from any company or individual to provide anything of value to any Mercy Corps
employee, consultant or agent in exchange for that person taking or not taking any action related to
the award of the contract or the contract.
● Conflicts of interests in the awarding or management of contracts
If a company is owned by, whether directly or indirectly, in whole or in part, any Mercy Corps employee or
any person who is related to a Mercy Corps employee, the company must ensure that it and the
employee disclose the relationship as part of or prior to submitting the offer.
● The sharing or obtaining of confidential information
Mercy Corps prohibits its employees from sharing, and any offerors from obtaining, confidential information
related to this solicitation, including information regarding Mercy Corps’ price estimates, competing
offerors or competing offers, etc. Any information provided to one offeror must be provided to all
other offerors.
● Collusion between/among offerors
Mercy Corps requires fair and open competition for this solicitation. No two (or more) companies submitting
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Tender No: UG01/KMP/ MSA 001/20.
Tender Package — Request for Bid (RFB)
bids can be owned or controlled by the same individual(s). Companies submitting offers cannot
share prices or other offer information or take any other action intended to pre-determine which
company will win the solicitation and what price will be paid.
Violations of these prohibitions, along with all evidence of such violations, should be reported to:
integrityhotline@mercycorps.org
Mercy Corps will investigate allegations fully and will take appropriate action. Any company, or individual
that participates in any of the above prohibited conduct, will have its actions reported to the appropriate
authorities, will be investigated fully, will have its offer rejected and/or contract terminated, and will not be
eligible for future contracts with Mercy Corps. Employees participating in such conduct will have his/her
employment terminated.
Violations will also be reported to Mercy Corps’ donors, who may also choose to investigate and debar or
suspend companies and their owners from receiving any contract that is funded in part by the donor,
whether the contract is with Mercy Corps or any other entity.
2.2 Tender Basis:
● All offers shall be made in accordance with these instructions, and all documents requested should
be furnished, including any required (but not limited to) supplier-specific information, technical
specifications, drawings, bill of quantities, and/or delivery schedule. If any requested document is
not furnished, a reason should be given for its omission in an exception sheet.
● No respondent should add, omit or change any item, term or condition herein.
● If suppliers have any additional requests and conditions, these shall be stipulated in an exception
sheet.
● Each offeror may make one response only.
● Each offer shall be valid for the period of [180-360 days] from its date of submission.
● All offers should indicate whether they include taxes, compulsory payments, levies and/or duties,
including VAT, if applicable.
● Suppliers should ensure that financial offers are devoid of calculation errors. If errors are identified
during the evaluation process, the unit price will prevail. If there is ambiguity on the unit price, the
Selection Committee may decide to disqualify the offer.
● Any requests for clarifications regarding the project that are not addressed in written documents
must be presented to Mercy Corps in writing. The answer to any question raised in writing by any
offeror will be issued to that offeror. In some cases, Mercy Corps may choose to issue clarifications
to all offerors. It is a condition of this tender that no clarification shall be deemed to supersede,
contradict, add to or detract from the conditions hereof, unless made in writing as an Addendum to
Tender and signed by Mercy Corps or its designated representative.
● This Tender does not obligate Mercy Corps to execute a contract nor does it commit Mercy Corps to
pay any costs incurred in the preparation and submission of bids. Furthermore, Mercy Corps
reserves the right to reject any and all offers, if such action is considered to be in the best interest of
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Tender No: UG01/KMP/ MSA 001/20.
Tender Package — Request for Bid (RFB)
Mercy Corps.
2.3 Supplier Eligibility
Suppliers may not apply, and will be rejected as ineligible, if they:
● Are not registered companies
● Are bankrupt or in the process of going bankrupt
● Have been convicted of illegal/corrupt activities, and/or unprofessional conduct
● Have been guilty of grave professional misconduct
● Have not fulfilled obligations related to payment of taxes
● Are guilty of serious misinterpretation in supplying information
● Are in violation of the policies outlined in Mercy Corps Anti Bribery or Anti-Corruption Statement
● Supplier (or supplier’s principals) are on any list of sanctioned parties issued by; or are presently
excluded or disqualified from participation in this transaction by: the United States Government or
United Nations by the United States Government, the United Kingdom, the European Union, the
United Nations, other national governments, or public international organizations.
Additional eligibility criteria, if applicable, are stated in section 3.2 of this tender package.
2.4 Response Documents
Offerors must submit an offer in their own format and ensure it contains all the required documents and
information specified in this tender. Where an itemized Price Offer Sheet is included in the tender package,
the offeror must complete and submit it with the rest of their offer.
2.5 Acceptance of Successful Response
Documentation submitted by offerors will be verified by Mercy Corps. The winning offeror will be required to
sign a contract for the stated, agreed upon amount.
2.6 Certification Regarding Terrorism
It is Mercy Corps’ policy to comply with humanitarian principles and the laws and regulations of the United
States, the European Union, the United Nations, the United Kingdom, host nations, and other applicable
donors concerning transactions with or support to individuals or entities that have engaged in fraud, waste,
abuse, human trafficking, corruption, or terrorist activity. These laws and regulations prohibit Mercy Corps
from transacting with or providing support to any individuals or entities that are the subject of government
sanctions, donor rules, or laws prohibiting transactions or support to such parties.
3. Criteria & Submittals
3.1 Contract Terms
Mercy Corps intends to issue a Fixed Price contract to one or several compan

Documents

 Tender Notice