DAI - DEVELOPMENT ALTERNATIVES INC has floated a tender for Monitoring, Evaluation and Reporting Training Consultant Firm. The project location is Liberia and the tender is closing on 28 Mar 2019. The tender notice number is RFP-DAI Global-0016, while the TOT Ref Number is 31530468. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.

Expired Tender

Procurement Summary

Country : Liberia

Summary : Monitoring, Evaluation and Reporting Training Consultant Firm

Deadline : 28 Mar 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 31530468

Document Ref. No. : RFP-DAI Global-0016

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DAI - DEVELOPMENT ALTERNATIVES INC
18th St and Warner Ave Sinkor, Monrovia
Liberia
Email :liberia_bidbox@dai.com

Tender Details

Request for proposals are invited for Monitoring, Evaluation and Reporting Training Consultant Firm.

WARNING: Prospective Offerors who have received this document from a source other than DAI Global, on 18th Street Sinkor, should immediately contact Liberia_procurement@dai.com and provide their name and mailing address in order that amendments to the RFP or other communications can be sent directly to them. Any prospective Offeror who fails to register their interest assumes complete responsibility in the event that they do not receive communications prior to the closing date. Any amendments to this solicitation will be issued and posted into the national newspaper and/ or email to bidders’ email.

An award will be made based on the Trade Off Method. The award will be issued to the responsible and reasonable offeror who provides the best value to DAI and its client using a combination of technical and cost/price factors.

1. Introduction and Purpose

DAI, the implementing partner for the USAID-funded” Local Empowerment for Government Inclusion and Transparency (LEGIT) Project”, invites qualified local offerors to submit proposals to provide Monitoring, Evaluation and Reporting (MER) Training to the Ministry of Internal Affairs. The firm will improve MIA MER systems and guidelines by enhancing the capacity of the MIA to:

o Conduct MER activities at central and county levels, with specific attention to implementation of the Local Government Act (LGA); and

o Effectively engage and monitor line ministries, partners, and other stakeholders on LGA implementation, including the delivery of essential public services to the citizens at the county level.

1.1 Issuing Office


The Issuing Office and Contact Person noted in the above synopsis is the sole point of contact at DAI for purposes of this RFP. Any prospective offeror who fails to register their interest with this office assumes complete responsibility in the event that they do not receive direct communications (amendments, answers to questions, etc.) prior to the closing date.

1.2 Type of Award Anticipated

DAI anticipates awarding a Firm Fixed Price Purchase Order. This subcontract type is subject to change during the course of negotiations.

A Firm Fixed Price Purchase Order is: An award for a total firm fixed price, for values less than $150, 000, for the provision of specific services, goods, or deliverables and is not adjusted if the actual costs are higher or lower than the fixed price amount. Offerors are expected to include all costs, direct and indirect, into their total proposed price.

2. General Instructions to Offerors

2.1 General Instructions

“Offeror”, “Subcontractor”, and/or “Bidder” means a firm proposing the work under this RFP.

“Offer” and/or “Proposal” means the package of documents the firm submits to propose the work.

Offerors wishing to respond to this RFP must submit proposals in English, in accordance with the following instructions. Offerors are required to review all instructions and specifications contained in this RFP. Failure to do so will be at the Offeror’s risk. If the solicitation is amended, then all terms and conditions not modified in the amendment shall remain unchanged.

Issuance of this RFP in no way obligates DAI to award a subcontract or purchase order. Offerors will not be reimbursed for any costs associated with the preparation or submission of their proposal. DAI shall in no case be responsible for liable for these costs.

Proposals are due no later than March 28, 2019, at 4:00 PM. Proposals can be submitted by the deadline by email to liberia_Bidbox@dai.com or in hard copies in sealed envelopes to be submitted to DAI offices on 18th Street, Sinkor, Monrovia.

If submitting in hard copy, please submit one copy of the technical proposal and one copy of the cost proposal in separate envelopes. All proposals submitted in hardcopy shall be sealed and labeled with the RFP Number.

If submitting by email, please submit the technical proposal and cost proposal in separate emails. Be sure to write in the subject of the email the RFP number and title of the Activity. Offerors should not include any cost information in the technical proposals. Late offers will be rejected except under extraordinary circumstances at DAI’s discretion. All proposals submitted in hardcopy shall be sealed and labeled with the RFP Number. The submission to DAI of a proposal in response to this RFP will constitute an offer and indicates the Offeror’s agreement to the terms and conditions in this RFP and any attachments hereto. DAI reserves the right not to evaluate a non-responsive or incomplete proposal. 2.2 Proposal Cover Letter A cover letter shall be included with the Cost proposal on the Offeror’s company letterhead with a duly authorized signature and company stamp/seal using Attachment A as a template for the format. The cover letter shall include the following items: ? The Offeror will certify a validity period of 180 days for the prices provided. ? Acknowledge the solicitation amendments received. ? Total price proposed 2.3 Questions regarding the RFP Each Offeror is responsible for reading and complying with the terms and conditions of this RFP. Requests for clarification or additional information must be submitted in writing via email or in writing to the Issuing Office as specified in the Synopsis above. No questions will be answered by phone. Any verbal information received from a DAI employee or other entity shall not be considered as an official response to any question regarding this RFP. Copies of questions and responses will be distributed in writing to all prospective bidders who are on record as having received this RFP after the submission date specified in the Synopsis above. Potential bidders can register their interest by sending an email to liberia_procurement@dai.com and request a copy of the RFP from the DAI Issuing Office or obtain a copy of the RFP via email at liberia_procurement@dai.com

3. Instructions for the Preparation of Technical Proposals
Technical proposals shall be sealed in a separate envelope from cost/price proposals, and shall be
clearly labeled as “VOLUME I: TECHNICAL PROPOSAL”.
3.1 Technical Proposal Contents
Technical proposals shall include the following contents
1. Technical Approach - Description of the proposed services which meets or exceeds the
stated technical specifications or scope of work. The proposal must show how the
Offeror plans to complete the work and describe an approach that demonstrates the
achievement of timely and acceptable performance of the work.
2. Management approach – Description of the Offeror’s staff assigned to the project. The
proposal should describe how the proposed team members have the necessary experience
and capabilities to carry out the Technical Approach. The Offeror will identify an
Activity Manager who will serve as the primary point of contact for the technical
implementation of the activity.3. Past Performance –Provide a list of at least three (3) recent awards of similar scope and
duration. The information shall be supplied as a table, and shall include the legal name
and address of the organization for which services were performed, a description of work
performed, the duration of the work and the value of the contract, description of any
problems encountered and how it was resolved, and a current contact phone number of a
responsible and knowledgeable representative of the organization. See Attachment F.
4. Methodology and Instrument. Offerors should outline methodology and instruments
proposed for data collection.
3.2 Technical Evaluation Criteria
Each proposal will be evaluated and scored against the evaluation criteria and evaluation sub- criteria, which are stated in the table below. Cost/Price proposals are not assigned points, but
for overall evaluation purposes of this RFP, technical evaluation factors other than cost/price, when combined, are considered significantly more important than cost/price factors.

Documents

 Tender Notice