Mixed Migration Monitoring Mechanism Initiative (4Mi) - Data Collection in Italy Tender

Procurement Summary

Country : Denmark

Summary : Mixed Migration Monitoring Mechanism Initiative (4Mi) - Data Collection in Italy

Deadline : 30 Jun 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 33718261

Document Ref. No. : RFP/DKHQ/2019/MMC/002

Competition : ICB

Financier : European Commission

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DANISH REFUGEE COUNCIL (DRC)
Borgergade 10, 3rd floor Copenhagen 1300 Attn: Linnea Kessing
Denmark
Email :linnea.kessing@drc.ngo / tender@drc.ngo / c.o.conduct@drc.dk
URL :www.drc.dk/

Tender Details

Request for proposals are invited for Mixed Migration Monitoring Mechanism Initiative (4Mi) - Data Collection in Italy (DRC HQ).

07-06-2019 - Request for Proposal for Mixed Migration Monitoring Mechanism Initiative (4Mi) - data collection in Italy (DRC HQ)

(Reference No.: RFP/DKHQ/2019/MMC/002)

The Danish Refugee Council (DRC) has received a grant from the European commission, Horizon 2020 for the implementation of the Mixed Migration Monitoring Mechanism Initiative in Italy (4Mi).Therefore, the DRC requests you to submit price bid for 4Mi data collection in Italy as listed on the attached DRC Bid Form Annex A.

ITB Issuing Date: 07 June 2019

ITB Closure Date: 30 June 2019 (16:00 CET)

Danish Refugee Council
Borgergade 10, 3rd floor
Copenhagen 1300
Denmark

June 7, 2019

To:

Request for Proposal No.: RFP/DKHQ/2019/MMC/002 - Mixed Migration Monitoring Mechanism Initiative (4Mi) - data collection in Italy.

Dear Sir/Madam:

The Danish Refugee Council (DRC) has received a grant from the European commission, Horizon 2020 for the implementation of the Mixed Migration Monitoring Mechanism Initiative in Italy (4Mi). Therefore, the DRC requests you to submit price bid for 4Mi data collection in Italy as listed on the attached DRC Bid Form Annex A.

I. TENDER DETAILS

The Tender details are as follows:

Line Item Time, date, address as appropriate

1 RFP published 7th June 2019, 13:00 pm CET
3 Closing date for clarifications 28th June 2019, 11:00 am CET
4 Closing date and time for receipt of Tenders 30th June 2019, 16:00 pm CET
5 Tender Opening Location Danish Refugee Council Borgergade 10, 3rd floor Copenhagen 1300 Denmark
6 Tender Opening Date and time 1st July 2019, 13:00 pm CET

PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE

II. SELECTION AND AWARD CRITERIA

The criteria for awarding contracts resulting from this Tender is based on ‘best value for money-. For the purpose of all tenders DRC defines best value for money as:

Best value for money should not be equated with the lowest initial bid option. It requires an integrated assessment of technical, organizational and pricing factors in light of their relative importance (i.e. reliability, quality, experiences, and reputation, past performance, cost/fee realism, delivery time, reasonableness, need for standardization, and other criteria depending on the item to be procured).

For all bids deemed technically compliant as per the specification stipulated in Annex F - Statement of Works, DRC will give a weighted combined technical and financial score. The weighted score will determine the contract award.

The technical criteria for this RFP and their weighting in the technical evaluation are:
1. Company qualifications (35%)
(Documented with the filled-out
Supplier Registration Form and at
least 1 sample of relevant research
project executed)
- General liability of the company (10%)
- Previous relevant research/data
collection projects executed (10%)
- Relevant sector experience (5%)
- Policies outlining duty of care provision
(10%)
2. Proposed services and interview (50%)
(Documented with the technical
proposal)
- Content of the proposal suitable for the
requirements (max. 3 pages) (50%)
The summary proposal should as a
minimum include how you will apply the
general TOR to the Italian context,
specifications to the methodology,
sampling, locations and brief description
of the monitors.
It is an advantage but not a mandatory criteria to
propose data cleaning, management and coauthorship of 2 reports published within the
contracting period.
3. Personnel qualifications (15%)
(Documented with CV of relevant staff
involved in the project)
- Experience of core people who will work
on the project and manage the field
monitors (15%)
Total 100
Please note that bids shall respond to all criteria, or their bid may be disqualified.
A. Administrative Evaluation
A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that
are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.
# Annex # Document Instructions
2 A Bid Form (Financial) Complete ALL sections in full, sign, stamp and submit
(please note that financial proposal has to be
submitted separately from the technical proposal)
3 B Tender and Contract Award
Acknowledgement Certificate
Complete ALL sections in full, sign, stamp and submit
4 E Supplier Profile and Registration
Form
Complete ALL sections in full, sign, stamp and submit

5 1 sample of relevant research project
executed
Submit as part of technical proposal
6 Technical proposal Submit as part of technical proposal
7 CV of relevant staff involved in the
project
Submit as part of technical proposal
8 Policies outlining duty of care
provision
Submit as part of technical proposal
B. Technical Evaluation
To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the RFP. A Bid is
deemed to meet the criteria if it confirms that it meets the conditions, procedures and specifications in the RFP without
substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the RFP, it will be
rejected.
The criteria for the tender are stipulated in Annex A - DRC Bid Form.
C. Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically noncompliant will not be financially evaluated.
III. TENDER PROCESS
The following processes will be applied to this Tender:
• Tender Period
• Tender Closing
• Tender Opening
• Administrative Evaluation
• Technical Evaluation
• Financial Evaluation
• Contract Award
• Notification of Contract Award
IV. SUBMISSION OF BIDS
Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the RFP requirements, prior
to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing
date and time specified.
All responsive financial bids shall be written on the DRC Bid Form Annex A.
Beyond the DRC Bid Form, the following documents shall be contained with the bid:
• Tender & Contract Award Acknowledgment Certificate (Annex B), and if required the Supplier Profile and
Registration form (Annex E), plus any other documents required.
Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any
other email address, or physical address will be disqualified.
Bids submitted by mail, email or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such
Bids.
Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the RFP requirements.

Documents

 Tender Notice