Logistics and Administration Assistant USAID Senegal Monitoring & Evaluation Project Tender

Procurement Summary

Country : USA

Summary : Logistics and Administration Assistant USAID Senegal Monitoring & Evaluation Project

Deadline : 07 Apr 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 31438691

Document Ref. No. :

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : MANAGEMENT SYSTEMS INTERNATIONAL
200 12th Street South, Suite 1200 Arlington, VA 22202 Tel: +1 703 979 7100
USA
URL :www.msiworldwide.com

Tender Details

Tenders are invited for Senegal: Logistics and Administration Assistant USAID Senegal Monitoring & Evaluation Project, Dakar, Senegal.

The four-year USAID Senegal Monitoring and Evaluation Project (MEP Senegal) provides USAID / Senegal with performance measurement and management support, including, but not limited to, evaluation and evaluation design, evaluation evaluation design and implementation, impact evaluation design and implementation, sectoral assessments, surveys, activity / project design, target setting, and statement of work (SOW). This contract seeks to improve performance management at all levels to help the Mission meet Agency requirements, make better informed strategic and management decisions, and advance Agency learning.

Please note: Only Senegalese citizens are eligible for this position.

Position Summary:
The person will be hired for this position and will serve as administrative assistant, logistics and receptionist. He / she will maintain the office in an efficient manner, manage supplies, assist and coordinate meetings and workshops.

Responsibilities:
Coordinate the logistics of the office with projectors and fieldwork in the country and in the subregions. Keeping records of all missions; vehicle mileage records
Maintain appointment calendars with regular follow-ups to confirm receipt of official correspondence, reservations, and other communications; schedule appointments.
Organize and arrange local services for consultants and staff;
Answer the front desk phone, welcome and direct all visitors
Manage petty cash under the supervision of Finance Manager
Arrange and track the movements of project vehicles
Management of incoming and outgoing mail
Photocopy / Administrative Scan and Financial Documents under FLA Supervision
Place and track office supply orders and stockings, supply of supplies for workshops, trainings and missions. Ensure a sufficient supply of printing paper, cartridge, cleaning products)
Organize travel of staff / consultants
Monitors and controls the performance of maintenance contracts for the equipment of the office.
Manage the office check-in / check-out spreadsheets
Other, as determined by the Project Manager and Director of Finance and Administration
DEADLINE APPLICATION: MARCH 20, 2019

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

MSI is an EEO / AA / ADA Veterans Employer.

Logistics and Administrative Assistant (ive)
Monitoring and Evaluation Project at the USAID Mission in Senegal
Dakar, Senegal
Position Summary:

The applicant will support the financial and administrative team, and will serve as administrative assistant, logistics and receptionist - maintain the office in an efficient manner, manage supplies, and assist and coordinate meetings / presentations, TPM ... .

Responsibilities:

Coordinate the logistics of the office with project drivers and vehicle rental companies during fieldwork in the country and in the sub-region, including keeping a record of journeys; check their mileage record;
Keep the register of appointments with regular follow-up to confirm receipt of official correspondence, reservations, and other communications; schedule appointments
Arrange hotel reservations and travel of teams of consultants and staff;
Support the supply of office supplies (eg for workshops, trainings) and ensure a sufficient supply of paper, cartridge, cleaning products, etc.);
Welcome and take care of all visitors; answer the phone ;
Manage petty cash under the supervision of Finance Logistique Manager
Arrange and track the movements of project vehicles
Management of incoming and outgoing mail
Photocopy administrative and financial documents under FLA supervision
Track orders placed with suppliers: quotes, contracts, delivery notes, invoices and payments
Organize travel for team members or consultants
Check inventory status, assess supply requirements and define orders to be placed
Monitors and controls the execution of maintenance contracts for the equipment of the structure
Manage the office check-in and check-out table
Other, as determined by the Project Manager and Director of Finance and Administration
DEADLINE APPLICATION: MARCH 20, 2019

PI108364703

Apply Here

How to apply:
Apply Here

Documents

 Tender Notice