IT Services Tender, Rwanda - 26393073

Procurement Summary

Country : Rwanda

Summary : IT Services

Deadline : 14 Sep 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 26393073

Document Ref. No. :

Competition : ICB

Financier : United States Agency for International Development (USAID)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : CHEMONINCS DUTEZE IMBERE UBUTABERA LLC
Rwanda Duteze Imbere Ubutabera Activity Kigali
Rwanda
Email :diuprocurement@gmail.com
URL :http://www.chemonics.com

Tender Details

Quotation are invited for IT Services.

The Rwanda Duteze Imbere Ubutabera Activity is a USAID program implemented by Chemonics International in Rwanda. The goal of the Rwanda DIU activity is to increase access to justice and enhance the rule of law in Rwanda through a two-part approach:1. improve judicial effectiveness in both formal court mechanisms and community justice (Abunzi); and 2. improve public understanding of judicial system process.

Website:

http://www.chemonics.com

Request for Quotations (RFQ)

RFQ Number: DIU# 20, 29 August 2018

Issuance Date: 29 August 2018

Deadline for Offers: 17:00 PM on September 14, 2018

Description: RFQ for IT Services

For: Rwanda Duteze Imbere Ubutabera

Funded By: United States Agency for International Development (USAID),

IQC Contract No. AID-OAA-I-13-00032, Task Order 72069618F00002

Implemented By: Chemonics International Inc.

Point of Contact: diuprocurement@gmail.com

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx.

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the proposal submission:

any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
that all information in the proposal and all supporting documentation are authentic and accurate.
Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery and kickbacks.
Please contact the Duteze Imbere Ubutabera PMU, rwandadutezepmu@chemonics.com with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ Washington office through the contact information listed on the website found at the hyperlink above.

Section 1: Instructions to Offerors

Introduction: The Duteze Imbere Ubutabera Activity (DIU) is a 3-year USAID-funded program implemented by Chemonics in Rwanda. The objective of DIU is to improve judicial effectiveness in both formal court mechanisms and community justice (Abunzi); and improve public understanding of judicial system processes and legal rights. The purpose of this RFQ is to solicit quotations for information technology services for the project office.

Offerors are responsible for ensuring that their offers are received by Chemonics in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

1. Offer Deadline and Protocol: Offers must be received no later than 17:00PM local Kigali, Rwanda time on September 14, 2018 by email delivery. All emailed offers must be emailed to diuprocurement@gmail.com.

Please reference the RFQ number in any response to this RFQ. Offers received after the specified time and date will be considered late and will be considered only at the discretion of Chemonics.

2. Questions: Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 17:00 local Kigali time on September 6, 2018 by email to diuprocurement@gmail.com. Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that Chemonics believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by Chemonics will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of Chemonics or any other entity should not be considered as an official response to any questions regarding this RFQ.

3. Specifications: Section 3 contains the technical specifications of the required information technology services.

4. Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis. Pricing must be presented in RWF. Offers must remain valid for not less than thirty (60) calendar days after the offer deadline. Offerors are requested to provide quotations on their official quotation format or letterhead; in the event this is not possible, offerors may complete the table in Section 3.

In addition, organizations responding to this RFQ are requested to submit a copy of their official registration or business license.

Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, Sudan, Syria.

5. Taxes and VAT: In accordance with the agreement under which this procurement is financed, Chemonics will be reimbursed by the Cooperating Country government for taxes imposed on suppliers and subcontractors. Therefore, offerors must include taxes, VAT, charges, tariffs, duties and levies in accordance with the laws of the Cooperating Country. If selected for award, the selected supplier will cooperate in providing Chemonics with the documentation necessary to obtain tax reimbursement.

6. Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

7. Evaluation and Award: The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and meets or exceeds the minimum required technical specifications, and is judged to be the best value based on a lowest-price, technically-acceptable basis.

Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. Chemonics reserves the right to waive immaterial deficiencies at its discretion.

Best-offer quotations are requested. It is anticipated that award will be made solely on the basis of these original quotations. However, Chemonics reserves the right to conduct any of the following:

may conduct negotiations with and/or request clarifications from any offeror prior to award.
preference will be given to offerors who can address the full technical requirements of this RFQ, Chemonics may issue a partial award or split the award among various suppliers, if in the best interest of the Duteze Imbere Ubutabera Activity.
may cancel this RFQ at any time.
Chemonics may reject any and all offers, if such action is considered to be in the best interest of Chemonics.
Please note that in submitting a response to this RFQ, the offeror understands that USAID is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented—in writing with full explanations—to the Duteze Imbere Ubutabera Activity for consideration, as USAID will not consider protests regarding procurements carried out by implementing partners. Chemonics, at its sole discretion, will make a final decision on the protest for this procurement.

8. Terms and Conditions: This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate Chemonics, the Duteze Imbere Ubutabera Activity, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:

(a) Chemonics’ standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified

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