Information Technology Consultancy Services Tender, Switzerland - 40612998

Procurement Summary

Country : Switzerland

Summary : Information Technology Consultancy Services

Deadline : 28 Feb 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 40612998

Document Ref. No. : RFP-TGF-20-013

Competition : ICB

Financier : Global Fund to Fight AIDS, Tuberculosis and Malaria (GFFATM)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : GLOBAL FUND TO FIGHT AIDS, TUBERCULOSIS AND MALARIA (“THE GLOBAL FUND”)
Global Health Campus Chemin du Pommier 40 1218 Grand-Saconnex Geneva Tel: +41 58 791 1700 Fax: +41 44 580 6820
Switzerland
Email :solicitation@theglobalfund.org
URL :https://www.theglobalfund.org/en/

Tender Details

Request for proposals are invited for Information Technology Consultancy Services on the Basis of a 3 Year Indefinite Quantity Contract.

REQUEST FOR PROPOSALS (RFP)

INVITATION NOTICE

RFP No.

INFORMATION TECHNOLOGY CONSULTANCY SERVICES ON THE BASIS OF A 3 YEAR INDEFINITE QUANTITY CONTRACT AND

INITIAL ENGAGEMENT WILL BE FOR IT TRANSFORMATION PHASE 2 GOVERNANCE WORKSTREAM CONSULTANCY (Annex 1)

RFP Information Table

Issue Date: 11th February 2020

RFP Closing Date: 28th February 2020

RFP Closing Time: 5:00 PM (Geneva Time)

Proposal Submission Address: Following URL for Sourcing Application:

https://access.theglobalfund.org/


Global Fund Contact and Contact Information: Solicitation@theglobalfund.org

The Global Fund will evaluate all proposals received in response to this Request for Proposals (RFP) in
accordance with the Evaluation Criteria in Section 3.

This RFP is in line with the Global Fund-s Procurement Regulations (2017, as amended from time to time), which may be found at https://www.theglobalfund.org/en/businessopportunities/. The following are integral parts of this RFP:

The Global Fund Solicitation Rules (2017, as amended from time to time), which may be found
athttps://www.theglobalfund.org/en/business-opportunities/;

The Policy on Ethics and Conflict of Interest for Global Fund Institutions (2002, as amended from time to time), which may be found at:

The Code of Conduct for Suppliers (2009, as amended from time to time), which may be found at: https://www.theglobalfund.org/en/policies-guidelinestemplates/governance-policies/

The Sanctions Panel Procedures Relating to the Code of Conduct for Suppliers
(2014, as amended from time to time), which may be found at
;https://www.theglobalfund.org/en/policies-guidelines-templates/governance-policies/.
The Global Fund Terms and Conditions of Purchase of Goods and Services (2018,
as amended from time to time), which will also be an integral part of any contract
resulting from this solicitation, and which may be found at
https://www.theglobalfund.org/en/business-opportunities/. Submitting a proposal in
response to this RFP constitutes an acceptance of the terms indicated herein and of the terms
of each of these documents, and the Global Fund reserves the right to reject the proposal of
any entity or individual, as the case may be, that fails or refuses to comply with, or accept, such
terms.
This RFP shall not be construed as a contract or a commitment of any kind. This RFP in no
way obligates the Global Fund to award a contract, nor does it commit the Global Fund to pay
any costs or expenses incurred in the preparation or submission of proposals.
All communications regarding this RFP shall be in writing and sent to the Global Fund Contact
Information indicated in the above RFP Information Table. Proposals must be submitted at
the Proposal Submission Address, and received by the Global Fund by the RFP Closing Time
and at the RFP Closing Date, all as indicated in the above RFP Information Table
The proposal(s) must be valid for 90 days from the deadline for submission
* * * * *
THE GLOBAL FUND SOURCING APPLICATION
1. For audit and efficiency purposes, this RFP process is being managed electronically,
and bidders are required to submit their proposals in the following URL for Sourcing
Application: https://access.theglobalfund.org/.
2. Proposals must be submitted in TGF Sourcing Application, and received by the Global
Fund by the RFP Closing Time and at the RFP Closing Date, all as indicated in the
above RFP Information Table.
3. In case, you do not have a Supplier Id in TGF Sourcing Application, please send an
email with sufficient notice to solicitation@theglobalfund.org with the following
title in the subject:
o “TGF-20-118 - Request for login user id creation in TGF Sourcing / iSupplier
portal - Put your organization name”.
4. Unless otherwise indicated, proposals shall be submitted in pdf and should be divided
in two separate folders, one containing your cost proposal and one containing your
technical proposal.
The subject line of your attachment must be labelled as follows:
o TGF-20-013- organization name - technical proposal;
o TGF-20-013- organization name - cost proposal.
Page 3 of 17
5. All communications with regard to this RFP shall be in writing and sent through the
TGF Sourcing Application platform using the online discussion as indicated in the
above RFP Information Table.
6. Any communication between a Bidder and the Global Fund regarding this RFP, which
is not through the designated channel (https://access.theglobalfund.org/), may
invalidate such Bidder-s proposal to this RFP.
7. The proposal(s) must be valid for 90 days from the deadline for submission.
Page 4 of 17
1. Contents
1. Introduction .......................................................................................................................5
1.1. Objective......................................................................................................................5
1.2. Global Fund.................................................................................................................5
2. Scope of Work.....................................................................................................................7
2.1. IT Strategy & Performance Advisory ..........................................................................7
2.2. IT Governance Advisory..............................................................................................7
2.3. Project Management Services .....................................................................................8
2.4. Project Management Office Advisory .........................................................................9
2.5. Finance Advisory.........................................................................................................9
2.6. IT Operations Performance Management Advisory ...................................................9
2.7. IT Transformation Projects Support......................................................................... 10
2.8. Vendor Management Office Advisory....................................................................... 10
2.9. Vendor Procurement & Contract Management........................................................ 10
3. IQC Evaluation Criteria.................................................................................................... 12
4. Instructions to Bidders..................................................................................................... 13
1. ANNEX 1: IT Governance Transformation ...................................................................... 14
1.1. Scope of Services Requested ..................................................................................... 14
1.2. Proposed timelines.................................................................................................... 15
1.3. Deliverables............................................................................................................... 15
1.4. Evaluation Criteria.................................................................................................... 15
2. ANNEX 2: Vendor Management Office Advisory ............................................................ 16
2.1. Proposed timelines.................................................................................................... 16
2.2. Deliverables............................................................................................................... 17
2.3. Evaluation Criteria.................................................................................................... 17
Page 5 of 17
REQUEST FOR PROPOSAL
IT CONSULTANCY SERVICES
1. Introduction
1.1. Objective
The purpose of this RFP is to identify vendors that can provide IT management and operations
consultancy related services on an as-needed basis. These Vendors will be awarded Indefinite
Quantity Contracts (IQC) or Framework Contracts for an initial period of 3 years with an
option to extend for up to a maximum of 3 more years subject to satisfactory performance.
The Global Fund will issue individual Purchase Orders to the vendor under these IQCs to cover
cost of specific projects related to the services described herein. Such Purchase Orders will
specify the scope of Services to be performed, time of performance, the price, and other aspects
of that assignment. The Global Fund may issue Purchase Orders under these IQCs on either
time and material or a Fixed Price basis. The details of the first two assignments to be covered
by the IQC are included in this RFP (cf. Annex 1)
The initial engagement, as outlined in Annex 1, is expected to:
• Within the scope of the IT Transformation Phase 2, to support the implementation of
the new internal IT governance related process.
• Support the change management activities related to the transformation.
• Provide advisory services for the establishment and operationalization of the Vendor
Management Office
1.2. Global Fund
The Global Fund to Fight AIDS, Tuberculosis and Malaria (“the Global Fund”) was created to
significantly increase resources to fight three of the world-s most devastating diseases (AIDS,
Tuberculosis and Malaria), and to direct those resources to the areas of greatest need. As a
partnership between governments, civil society, the private sector and affected communities,
the Global Fund represents an innovative approach to international health financing.
The New Funding Model, implemented from 2014 onwards shifted the Global Fund to an
allocative process that distributes funding to countries with the greatest burden and least
ability to pay.
The Global Fund operates with three core principles: partnership, country ownership and
performance-based funding. B

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