DANISH REFUGEE COUNCIL (DRC) has floated a tender for Healthcare Items. The project location is Nigeria and the tender is closing on 28 May 2020. The tender notice number is ITB-015NGA20, while the TOT Ref Number is 42901602. Bidders can have further information about the Tender and can request the complete Tender document by Registering on the site.

Expired Tender

Procurement Summary

Country : Nigeria

Summary : Healthcare Items

Deadline : 28 May 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 42901602

Document Ref. No. : ITB-015NGA20

Competition : ICB

Financier : Other Funding Agencies

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : DANISH REFUGEE COUNCIL (DRC)
No. 10 Nguru Road, Off Damboa Road, Maiduguri, Borno State Attn: Procurement Coordinator
Nigeria
Email :tender.nga@drc.ngo / c.o.conduct@drc.dk / hoshang.mustafa1@drc.ngo
URL :https://drc.ngo/

Tender Details

Tenders are invited for Healthcare Items.

DRC
No. 10 Nguru Road, Off Damboa Road,
Maiduguri, Borno State,
Nigeria.

14-May-2020

To: All Suppliers

Invitation to Bid No.: ITB-015NGA20-Healthcare Items

Dear Sir/Madam:

The Danish Refugee Council (DRC) has received a grant from various Donors for the implementation of the humanitarian aid operation in the North East of Nigeria. Part of this operation is the supply of Healthcare Items Therefore, the DRC is intending to sign one or several framework agreement and requests you to submit price bid(s) for the supply of the item(s) listed on the attached DRC Bid Form Annex A.

I. TENDER DETAILS

The Tender details are as follows:

Line Item Time, date, address as appropriate

1 ITB published 14-May-2020

2 Technical meeting date 21-May-2020

3 Closing date for clarifications 25-May-2020

4 Closing date and time for receipt of Tenders 28-May-2020-(04:00 PM)

5 Tender Opening Location DRC Maiduguri Office (No. 10 Nguru Road, Off Damboa Road, Maiduguri, Borno State)

6 Tender Opening Date and time 29-May-2020 (10:00 AM)

PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE

II. IMPORTANT INFORMATION REGARDING THIS ITB:

• This ITB is launched for the purpose of establishing a framework agreement with the supplier (s) for the Supply of Health Care Items for a period of 12 months.

• An extension up to 12 months is possible with the request of Purchaser and approval from Supplier.

• A Framework agreement is not binding DRC to place any Purchase Orders. DRC will place orders to the awarded supplier based on the agreement as per its requirement.

• This tender is not divided into lots.

• DRC may choose to cancel the agreement if deemed necessary.

• DRC may choose to split the contract award to more than one supplier.

• Photo/Catalogue for each item is a mandatory requirement part for this bid clearly showing description of each item.

Any bid without photos/catalogue will be rejected.

• The delivery time of the supply shall be within 21 calendar days of placing order. DRC may terminate the contract or impose other penalties if supplier fails to deliver items within this period

• All supplies shall be delivered as per DDP INCOTERMS 2010 to Maiduguri.

• No advance payment will be paid to the awarded supplier. The awarded supplier is expected to mobilize its own resources to deliver the agreed material.

• Estimated Annual Contract Value for this tender is 400, 000, 000 NGN:

• Estimated Annual Quantity Requested for each item is as per Annex A.

III. SELECTION AND AWARD CRITERIA

This tender will be awarded to the lowest cost technically compliant bid. The technical evaluation criteria are as per the specifications stated in Annex A.

A. Administrative Evaluation

A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid.

# Annex # Document Instructions

1 A.1 Bid Form (Technical) Complete ALL sections in full, sign, stamp and submit

2 A.2 Bid Form (Financial) Complete ALL sections in full, sign, stamp and submit

3 B Tender and Contract Award Acknowledgement Certificate Complete ALL sections in full, sign, stamp and submit

4 E Supplier Profile and Registration Form Complete ALL sections in full, sign, stamp and submit

5 F Experience and References Complete ALL sections in full, sign, stamp and submit

6 NA Company registration and tax Clearance valid no less than 31st December 2019 Submit a copy

7 NA SCUML Certificate or Proof of request

Submit a copy, Nigerian companies only.

8 NA Photo Sample/Catalogue for each item

Submit a copy of photo samples/catalogue for each item Annex A clearly showing specifications and description.

If any information required during the administrative evaluation is not provided by the bidders, DRC may choose to request bidders to supply this information within 48 hours of the tender opening. Please note that this is only applicable for documentation that does not alter the details in the bid, such as price information. B. Technical Evaluation

To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the ITB. A Bid is deemed to meet the criteria if it confirms that it meets all mandatory conditions, procedures and specifications in the ITB without substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the ITB, it will be rejected. The technical criteria are stipulated in Annex A.1 - Technical Bid Form.

# Criteria Yes/No
1 The delivery time of the supply shall be within 21 calendar days of placing order.
2 Offered specification must match our requested.
C. Financial Evaluation
All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically noncompliant will not be financially evaluated.
D. Post Award Criteria
Awarded supplier(s) is(are) requested to provide all samples for all requested items to be checked and make sure they are as
per specifications requested and photos submitted.
IV. TENDER PROCESS
The following processes will be applied to this Tender:  Tender Period  Tender Closing  Tender Opening  Administrative Evaluation  Technical Evaluation  Financial Evaluation  Contract Award  Notification of Contract Award
V. SUBMISSION OF BIDS
Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the ITB requirements, prior
to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing
date and time specified.
All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2). Beyond the DRC Bid Form, the following documents shall be contained with the bid:  Tender & Contract Award Acknowledgment Certificate (Annex B), and if required the Supplier Profile and
Registration form (Annex E), Experience (Annex F), with Company Registration and SCUML and Photo Samples.  Photo samples are required to be submitted together with the bid for all products listed in the DRC Bid Form
(Annex A). Further instructions are provided in section 6; Awarded Bidder must provide Samples for all requested
items.
Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any
other email address, or physical address will be disqualified.
Bids submitted by mail, email or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such
Bids.
Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the ITB requirements.
ANNEX 06 - ITB TENDER - NATIONAL & INTERNATIONAL
Page 4 of 9
A. Hard Copy:
Note: In case of lockdown our office will be closed, and bids must be submitted by email as per guidance in section
B below.
Hard copy Bids shall be separated into ‘Financial Bid- and ‘Technical Bid-: o The Financial Bid shall only contain the financial bid form, Annex A.2 o The Technical Bid shall contain all other documents required by the tender as mentioned in section A.
Administrative Evaluation, but excluding any pricing information
Each part shall be placed in a sealed envelope, signed and stamped marked as follows:
Both envelopes shall be placed in an outer sealed envelope, signed and stamped addressed and delivered to:
B. Email submission
Bids can be submitted by email to the following dedicated, controlled, & secure email address:
tender.nga@drc.ngo
When Bids are emailed the following conditions shall be complied with:  The ITB number shall be inserted in the Subject Heading of the email  Separate emails shall be used for the ‘Financial Bid- and ‘Technical Bid-, and the Subject Heading of the email
shall indicate which type the email contains
ITB No.: ITB-015NGA20-Healthcare Items
TECHNICAL BID
Lot#
Bidder Name:
ITB No.: ITB-015NGA20-Healthcare Items
FINANCIAL BID
Lot#
Bidder Name:
ITB No.: ITB-015NGA20-Healthcare Items
No. 10 Nguru Road, Off Damboa Road, Maiduguri, Borno State.
ANNEX 06 - ITB TENDER - NATIONAL & INTERNATIONAL
Page 5 of 9
o The Financial Bid shall only contain the financial bid form, Annex A.2 o The Technical Bid shall contain all other documents required by the tender as mentioned in section A.
Administrative Evaluation, but excluding any pricing information  Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same
type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified.  Email attachments shall not exceed 4MB; otherwise the bidder shall send his bid in multiple emails.
Failure to comply with the above may disqualify the Bid.
DRC is not responsible for the failure of the Internet, network, server, or any other hardware, or software, used by either the
Bidder or DRC in the processing of emails.
DRC is not responsible for the non-receipt of Bids submitted by email as part of the e-Tendering process.
Bids can be submitted in one of two ways, hardcopy or electronically. If the Bidder submits a Bid in both Hardcopy and
electronically, DRC will choose the version that is the most advantageous to DRC.
VI. SUBMISSION OF SAMPLES
Photo Samples/Catalogue of each item need to be submitted with the bid clearly showing description and specifications of
each item, physical samples of awarded bidder (s) will be checked to make sure they are matching our request and as per the
catalogue submitted.
VII. COMPLETION OF BID FORM
A. Prices Quoted
Any discount offered shall be included in the Bid price.
Unless otherwise requested all Bids shall state if the prices

Documents

 Tender Notice