GFPF Actuarial Services Tender, Switzerland - 35481844

Procurement Summary

Country : Switzerland

Summary : GFPF Actuarial Services

Deadline : 06 Sep 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 35481844

Document Ref. No. : TGF-19-064

Competition : ICB

Financier : Global Fund to Fight AIDS, Tuberculosis and Malaria (GFFATM)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : THE GLOBAL FUND TO FIGHT AIDS, TUBERCULOSIS AND MALARIA (“THE GLOBAL FUND”)
Global Health Campus Chemin du Pommier 40 1218 Grand-Saconnex Geneva Tel: +41 58 791 1700 Fax: +41 44 580 6820
Switzerland
Email :alan.taylor@theglobalfund.org
URL :https://www.theglobalfund.org/en /

Tender Details

Quotation are invited for GFPF Actuarial Services.

REQUEST FOR QUOTATIONS (RFQ)

INVITATION NOTICE

TGF-19-064 GFPF Actuarial Services

RFQ Information Table

RFP Issue Date: 07 August 2019

RFP Closing Date: 06 September 2019 17:00 Geneva time Proposal and Question Submission Address: Following URL for Sourcing Application: (1) https://access.theglobalfund.org/

*For clarification on the time in different time zones please check on www.timeanddate.com

The Sourcing application will automatically close this RFQ at the exact closing time stated above, and past this time the uploading of documents (even partially uploaded) will no longer be possible. We would therefore strongly advise that the uploading of submissions be fully finalized at least 24 hours before the RFQ-s closing time as there are always risks of having network, internet or uploading issues.

(1) Bidders intending to submit a proposal must be invited to the RFQ and thus any request for a Supplier ID should be made at least 48 hours before the RFQ closing date.

1. The Global Fund to Fight AIDS, Tuberculosis and Malaria (the “Global Fund”) invites quotations for providing actuarial services in respect of the defined benefit obligation towards its employee benefit schemes, fully described in Attachment A (Statement of Work) of this solicitation. The actuarial report is used by the Global Fund to incorporate the valuation impact of its employee benefit liabilities in its annual consolidated financial statements. The current scope of actuarial services is largely focused at the Global Fund Provident Fund scheme as described in Appendix 1 of this document.

2. This RFQ consists of the following sections:

a. Attachment A: Statement of Work;

b. Attachment B: Requirements and evaluation criteria;

3. This RFQ is in line with, and subject to, the following documents:

The Global Fund-s Procurement Regulations (2017, as amended from time to time) https://www.theglobalfund.org/en/business-opportunities/

The Global Fund-s Request for Proposals Solicitation Rules (2015, as amended from time to time)

The Global Fund Terms and Conditions of Purchase of Services (2018, as amended from time to time) which will also be an integral part of any contract resulting from this solicitation

The Policy on Ethics and Conflict of Interest for Global Fund Institutions (2002, as amended from time to time) https://www.theglobalfund.org/en/policies-guidelinesThe Code of Conduct for Suppliers (2009, as amended templates/governance-policies/ from time to time)

The Sanctions Panel Procedures Relating to the Code of Conduct for Suppliers (2014, as amended from time to time)

Submitting a quotation in response to this RFQ constitutes an acceptance of the terms
indicated herein and of the terms of each of these documents, including the Global Fund
Terms and Conditions of Purchase of Goods and Services, and the Global Fund reserves the
right to reject the quotation of any entity or individual, as the case may be, that fails or refuses
to comply with, or accept, such terms.
4. This RFQ shall not be construed as a contract or a commitment of any kind. This RFQ in
no way obligates the Global Fund to award a contract, nor does it commit the Global Fund
to pay any costs or expenses incurred in the preparation or submission of quotations.
Bidders are solely responsible for their own expenses, if any, in preparing and submitting
an offer to this RFQ.
5. The Global Fund may, at its discretion, extend the deadline for the submission of
quotations or revise the Statement of Work, by issuing an amendment to this solicitation.
6. Option to Extend: The Global Fund intends to award a contract for the period specified
in this Solicitation. The Global Fund may, subject to the agreement of the parties, extend
this contract for an additional period up to two times the period stated in this solicitation
or any fraction of that time. This contract may be extended subject to good performance
on the part of the contractor, the availability of funds and the needs of the Global Fund.
TGF Sourcing Application (The platform)
1. For audit and efficiency purposes, this RFQ process is being managed electronically, and
bidders are required to submit their proposals in the following URL for Sourcing Application:
https://access.theglobalfund.org/.
2. Please use the attached Guidance Notes - “Responding to an RFP/RFQ/RFI in the
TGF Sourcing Application, SUPPLIER INSTRUCTION.
3. Proposals must be submitted in TGF Sourcing Application and received by the Global Fund
by the RFP Closing Time and at the RFP Closing Date, all as indicated in the above RFQ
Information Table.
4. In case, you do not have a Supplier Id in TGF Sourcing Application, please send an email with
sufficient notice to alan.taylor@theglobalfund.org with the following title in the subject:
5. All communications with regard to this RFQ shall be in writing and sent through the TGF
Sourcing Application platform using the online discussion as indicated in the above RFQ
Information Table.
6. Any communication between a Bidder and the Global Fund regarding this RFQ, which is not
through the designated channel (https://access.theglobalfund.org/), may invalidate such
Bidder-s proposal to this RFQ.

ATTACHMENT A
CONTRACT SCHEDULE
I. PERIOD OF PERFORMANCE
The effective date of this Contract is on 1st October 2019. The initial contract will be in force for
three years subject to regular performance reviews and the requisite termination provisions. Further
to the initial three-year period, the Parties may agree to extent this Contract, subject to performance
by the Service Provider, up to a maximum of six years.
II. INTRODUCTION
The Global Fund is a 21st-century partnership organization designed to accelerate the end of AIDS,
tuberculosis and malaria as epidemics.
Founded in 2002, the Global Fund is a partnership between governments, civil society, the private
sector and people affected by the diseases. The Global Fund raises and invests nearly US$4 billion a
year to support programs run by local experts in countries and communities most in need.
Our 2017-2022 strategy is built around four key objectives:
- Maximize impact against HIV, TB and Malaria: Requires differentiated approaches
for diverse country contexts, increased alignment, and planning for sustainability of
programs. Countries must be supported to implement and sustain impactful programs
targeting the three diseases from both a programmatic and financial perspective over the
longer term.
- Promote and Protect Human Rights and Gender Equality: Human rights barriers,
stigma and discrimination undermine an effective response to the three diseases. Promoting
and protecting human rights is essential to ensure that countries can control their epidemics,
scale up where needed, and sustain their gains.
- Mobilize Increased Resources: Mobilizing increased resources is required for successful
scale-up of the response to the three diseases
- Build Resilient and Sustainable Systems for Health: The existence of strong systems
for health is essential to making progress against HIV, TB and malaria, and to ensuring that
countries can address the varied health challenges they face from reproductive, men-s,
women-s, children-s, and adolescent health, to global health security threats, to noncommunicable diseases.
The Global Fund Provident Fund was set up in January 2009 for the exclusive purpose of providing
retirement, death and disability benefits for employees of the Global Fund, and their qualifying
dependents and beneficiaries.
It has been established as an employee savings-scheme for retirement-based benefits, where the end
benefit provided is the cash-balance contributions and any interest accrued. Funding covers
retirement, and financial support in the event of the death or disability of a member.
The Provident Fund is not established as a separate legal entity from The Global Fund. The Provident
Fund therefore shares all the privileges and immunities that are enjoyed by The Global Fund itself
under the terms of its Headquarters Agreement with Switzerland, and any other similar agreements
or arrangements that may be in effect from time to time. These privileges and immunities exempt
the Provident Fund from national taxation and pension regulations in Switzerland.

The Provident Fund assets are segregated from all other assets of The Global Fund and are restricted
for use wholly and exclusively for the stated purpose of Provident Fund in accordance with rules and
procedures established for its operation.
III. SCOPE OF WORK
The Global Fund maintains a Provident Fund for the purposes of providing retirement, death and
disability benefits to its employees and their qualifying dependents and beneficiaries. The Provident
Fund is the same legal entity as the Global Fund. It is a segregated fund with an autonomous
governance structure. Consequently, the assets in the Provident Fund are disclosed within noncurrent assets in the statement of financial position and excluded from the pension plan assets under
IAS 19.
The assets of the Provident Fund are received, invested and disbursed wholly and exclusively for the
purposes of the Provident Fund and in accordance with the investment strategy established by the
Provident Fund Management Board with the approval of the Audit and Finance Committee.
The Provident Fund provides retirement, death and disability benefits for the employees of the
Global Fund and their qualifying dependents and beneficiaries. The cost of the plan is determined
using actuarial valuations. The actuarial valuations involve making assumptions about discount
rates, future salary increases, mortality rates, employee rotation and future pension increases. Due
to the complexity of the valuation, the underlying assumptions and the long-term nature of these
plans, e

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