Expenditure Verification of a Grant Contract for the Securing Information Systems... Tender

Procurement Summary

Country : Zambia

Summary : Expenditure Verification of a Grant Contract for the Securing Information Systems and Asycuda World Migration Project.

Deadline : 15 Mar 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 31369431

Document Ref. No. : AUDIT/COMAID-CM-01/2019

Competition : ICB

Financier : European Union (EU)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : COMMON MARKET FOR EASTERN AND SOUTHERN AFRICA (COMESA)
COMESA Secretariat Ben Bella Road p.o Box 30051 Lusaka, Tel: 260 211 229725 - 32 Email: douane@douanegouv.gov.km / procurement@comesa.int / mkaunda@comesa.int
Zambia
Email :douane@douanegouv.gov.km / procurement@comesa.int / mkaunda@comesa.int
URL :http://www.comesa.int/

Tender Details

Tenders Are Invited for Expenditure Verification of A Grant Contract for The Securing Information Systems and Asycuda World Migration Project for The Union of The Comoros.

1. Background

the Common Market for Eastern and Southern Africa (comesa) Is a Regional Integration Grouping of 21 African States Which Have Agreed to Promote Regional Integration Through Trade Development and To Develop Their Natural and Human Resources for The Mutual Benefit of All Their Peoples. More Information Can Be Obtained from The Website Http://www.Comesa.Int

the Common Market for Eastern and Southern Africa (comesa) Intends to Engage an Audit Firm to Perform an Expenditure Verification and To Report on The Securing Information Systems and Asycuda World Migration Project, Financed by The European Union Through the Regional Integration Support Mechanism (rism).

2. Scope

the Auditor Shall Carry out The Specific Procedures Listed in Annex 2 a To the Terms of Reference (to R) and Shall Submit to The Contracting Authority a Final Expenditure Verification Report with Regard to The Specific Verification Procedures Performed.

3. Terms of Refence

the Specific to Rs Are Provided in This Request for Proposals.


4. Eligibility of Consultants

This Consultancy Is Open to All Reputable Audit Firms Based in Comesa Member States Which Have Sufficient Experience in Undertaking Expenditure Verifications with Regard to The Financial Reporting for Grant Contracts.

5. Commencement and Completion of Work

the Assignment Is Expected to Commence on Or About 1st May 2019.

6. Amendments of Proposal Documents

at Any Time Prior to The Deadline for Submission of Bids, Comesa for Any Reason, Whether at Its Own Initiative or In Response to A Clarification Requested by A Prospective Bidder, May Modify the Proposal Documents by Issuing an Addendum.

All Addenda Shall Be Addressed to All the Bidders Who Have Been Invited to Participate in This Tender. in Order to Afford Prospective Bidders Reasonable Time in Which to Take the Amendments Into Account in Preparing Their Offers, Comesa May, at Its Discretion, Extend the Deadline for The Submission of Proposals.

7. Evaluation and Comparison of Proposals

to Assist in The Examination, Evaluation and Comparison of Bids, Comesa May Ask the Bidder for Clarification of Its Bid. the Request for Clarification and The Response Shall Be in Writing and No Change in Price or Substance of The Proposal Shall Be Sought, Offered or Permitted.

Comesa Will Examine the Proposals to Determine Whether They Are Complete, Whether Any Computational Errors Have Been Made, Whether the Documents Have Been Properly Signed, and Whether the Proposals Are Generally in Order.

Arithmetical Errors Will Be Rectified on The Following Basis: If There Is a Discrepancy Between the Unit Price and The Total Price that Is Obtained by Multiplying the Unit Price and Quantity, the Unit Price Shall Prevail, and The Total Price Shall Be Corrected. if The Bidder Does Not Accept the Correction of Errors, Its Proposal Will Be Rejected. if There Is a Discrepancy Between Words and Figures, the Amount in Words Will Prevail. Prior to The Detailed Evaluation, the Procurement Committee Will Determine the Substantial Responsiveness of Each Proposal to The Request for Proposals (rfp). for Purposes of These Clauses, a Substantially Responsive Proposal Is One, Which Conforms to All the Terms and Conditions of The Rfp without Material Deviations. Comesa‘s Determination of A Proposal's Responsiveness Is Based on The Contents of The Proposal Itself without Recourse to Extrinsic Evidence.

a Proposal Determined as Not Substantially Responsive Will Be Rejected by The

Comesa and May Not Subsequently Be Made Responsive by The Bidder by Correction of The Non-Conformity.

the Bids Will Be Evaluated as Follows:

- the Envelopes Containing the Sealed Technical and Financial Offers Will Be Opened.

- the Envelope Marked ?technical Proposal? Will Be Opened and The Technical Proposal Will Be Evaluated.

- if The Technical Proposal Is Evaluated as 70 per Cent or Above the Envelope Marked ?financial Proposal? Will Be Opened.

- the Bidder that Has Offered What Is Adjudged to Be the Best Technical and Financial Offer Will Be Offered the Contract.

- if The Bidder that Offered What Was Adjudged to Be the Best Technical and Financial Offer Declines to Accept the Offer Then the Bidder that Is Adjudged to Have Offered the Second Best Technical and Financial Offer Will Be Offered the Contract. the Bids Shall Be Evaluated Based on Technical Evaluation (with Weight of 80%) and Financial Evaluation (with Weight of 20%). Technical Bids Shall Be Evaluated Based on The Following Attributes:
(i) the Overall Responsiveness and Quality of The Proposal in Clearly Stating an Understanding of The Work to Be Performed;
(ii) Technical Ability of The Bidder to Perform the Required Services and The Methodology to Be Employed;
(iii) the Experience and Reputation of The Bidder as Represented in The Response and The Quality of The References;
(iv) the Experience and Skills of Proposed Team

the Lowest Financial Score Among Bidders, Who Meet the Technical Pass Score of 70%
Shall Be Awarded 20%.

Coordinator Mr Kamalidini Souef
Director of Comoros‘ Customs
Place De L'indépendance
Bp 95 Moroni, Comores
E-Mail : Douane@douanegouv.Gov.Km
Tel:+2697731889/7739042
Contact : Moindjie Mahdi
Piu Project Manager
Union Des Comores
Moindjiem@yahoo.Fr
Tel : +269 446 99 64

8. Submission of Applications
the Bidder Shall Submit the Proposal in One External Envelope Containing Two Separate
Sealed Envelopes, One Each for The Technical Proposal and The Financial Proposal by
The Closing Date Set Forth in Point No. 8 Through Courier Services or Hand Delivery To:
The Chairman – Procurement Committee
Comesa
Comesa Secretariat
Ben Bella Road
P.O Box 30051
Lusaka, Zambia
Tel: 260 211 229725 - 32
Email: Procurement@comesa.Int
the Outer Envelope Should Be Clearly Marked in The Top Right-Hand Corner ??rfp:
Audit/comaid-Cm-01/2019 – Expenditure Verification for Comoros 6
Th
Call? Do Not Open Before Monday 15th March 2019 11:00 at Hrs Zambian Time.
Note: If The Envelopes Are Not Sealed and Marked as Per the Instructions in This Clause,
Comesa Will Not Assume Responsibility for The Proposal‘s Misplacement or Premature
Opening and May – at Its Discretion – Reject the Proposal.
This First Internal Sealed Envelope, Which Will Be Clearly Marked ?technical Proposal?
Must Contain Two (2) Hard Copies of The Technical Proposal with One Marked ?original‘ and The
Other Marked ?copy‘. the Second Internal Envelope, Which Will Be Clearly Marked ?financial
Proposal?, Should Contain the Original and Copy of The Financial Proposal. the Envelope
Containing the Financial Proposal Will only Be Opened if The Technical Offer Attains the Pass
Score of Seventy per Cent (70%).
in The Event of Any Discrepancy Between the Original and The Copy, the Original Shall Govern.
the Proposals Must Be Submitted with A Cover Letter Containing a Confirmation that You Have
Understood the Terms of Reference for The Assignment.

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