Event Staging and Production Services re: 10th Asia Pacific Regional Conference of... Tender

Procurement Summary

Country : Philippines

Summary : Event Staging and Production Services re: 10th Asia Pacific Regional Conference of the IFRC - RCS

Deadline : 22 Oct 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 27717574

Document Ref. No. : TPB-PR 2018.10.677

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : TOURISM PROMOTIONS BOARD
Janet Gonzales Villafranca
Buyer V
4th Flr. Legaspi Towers 300, Roxas Blvd.,
Manila
Metro Manila
Philippines 1004
63-2-5259318 Ext.114
63-2-5265971
janet_villafranca@tpb.gov.ph
Philippines
Email :janet_villafranca@tpb.gov.ph

Tender Details

Event Staging and Production Services re: 10th Asia Pacific Regional Conference of the IFRC - RCS

1 lot / Event Staging and Production Services



Event: Gala Opening Dinner

Date: 11 November 2018

Venue: Makati Shangri-La Hotel

Guests: 600 local and foreign delegates

Show: 45-minute music and dance presentation



Theme: Festive Philippines

Venue Set-up: Stage with Backdrop and Full

Venue Decor



Deliverables

1. Create an Event Staging and Production Services Team to coordinate and oversee the lights, sounds, audio-visual, ambiance, venue styling, scenic design, and other technical elements and requirements of the production show, rehearsals and performances



2. The Event Staging and Production Services Team shall put together the necessary technical staff, designers, etc. to support the production show



3. Provide technical requirements per Terms of Reference



4. Submit a highly creative Stage/Set Design and Venue Styling/DA(c)cor proposal and pegs that are extremely complementary and harmonious with the theme

5. Oversee and ensure that stage execution and set-up of lights and sounds are properly done, and on time, as scheduled by the production team, and in line with the booked rehearsals.

6. Produce and execute, whenever necessary, appropriate video presentations, scene designs, set design, lighting design, sound design, installation art, costumes, accessories and props, and other such creatives for the shows, in keeping with the over-all conceptual approach, and as approved by the TPB.

7. Present, in coordination with the Entertainment Package Services Provider, a final dry run/technical dress rehearsal of the performances, at least one (1) week before the show, for final approval of TPB, at a venue and time to be determined and provided by Entertainment Package Services Provider.

8. Document in video all event/show presentations, in MPEG format, saved in an external hard drive, for submission to TPB one (1) week after the event.

Other Requirements



1. Must have a minimum of 3 years- experience in organizing events and entertainment productions;



2. Must submit photos, samples or any proof of the technical set-up, stage/set design, and overall venue dA(c)cor of previous projects handled;



The financial proposal of the Event Staging and Production Services Provider should cover all expenditures of the Event Staging and Production Services Team, to include:



1. Professional fees of Event Staging and Production Services crew

2. Rental of all AV/video and lights and sounds equipment, which include special effects, LED wall, projector screens, generator set, haze or smoke machines, etc.

3. Venue dA(c)cor/styling

4. Stage/set design

5. Creatives/designs, program, and other administrative expenses

6. Dry run and technical rehearsals (including rentals of equipment)

7. Management/handling of AV presentations (if applicable)

8. Transportation and accommodation during the rehearsal, set up and event proper

9. Meals of the entire Event Staging and Production Services crew



Please see attached Terms of Reference for complete details



Terms :30 days upon receipt of invoice

Delivery :11 November 2018

ABC :PhP500, 000.00 inclusive of service charge and all applicable taxes





Line Items

Item No.Product/Service NameDescriptionQuantityUOMBudget (PHP)

1Events ManagementEvent Staging and Production Services1Lot500, 000.00





Other Information

Please submit your quotation and legal documents in a sealed envelope not later than 22 October 2018, 12:00PM, subject to the Terms and Conditions stated herewith and the shortest time of delivery, duly signed by your representative to the Procurement and General Services Division, Administrative Department, 4th Floor, Legaspi Towers 300, Roxas Blvd., Manila, addressed to the undersigned.



Thank you very much.



(Sgd.)

NILO C. ABON

Officer- In- Charge

Procurement and General Services Division



Contact Person JANET G. VILLAFRANCA

Contact No 5259318 loc. 246 / 5257312



Note: All entries must be typewritten in your company letterhead.

Price Validity shall be for a period of thirty (30) calendar days.

New Suppliers must submit the following legal documents to be eligible to participate in the bidding:

1. Income/Business Tax Return

2. Mayor/Business Permit Certificate

3. PhilGEPS Registration Certificate

4. Omnibus Sworn Statement

5. Company Profile

Closing Date : 2018-10-22

Documents

 Tender Notice