Emergency Water Trucking Tender, Somalia - 39720123

Procurement Summary

Country : Somalia

Summary : Emergency Water Trucking

Deadline : 28 Jan 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 39720123

Document Ref. No. : 2020/001

Competition : ICB

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : POLISH HUMANITARIAN ACTION
Next to Hallo Trust office in Wadajir District Mogadishu
Somalia
URL :http://www.pah.org.pl/

Tender Details

Tenders are invited for Emergency water trucking to 3215 households living in Jowhar villages for 90 days.


Polish Humanitarian Action (PAH) is a non-governmental organization employing people who want to make the world a better place. For over 20 years, we have been providing relief in big and small emergencies worldwide alongside with running missions in several countries in crisis. Our interventions of both humanitarian and development character have been carried out in 49 countries so far. We concentrate on ensuring sustainable and stable development of regions suffering consequences of war and/or natural disasters. We possess long-standing expertise in Water, Sanitation and Hygiene (WASH), but also implement projects in Food Security and Livelihoods (FSL), as well as Shelter, Nutrition and Education.

For more information, please refer to www.pah.org.pl.

PAH in Somalia

Polish Humanitarian Action (PAH) is present in Somalia since 2011 and implements projects in FSL and WASH. We operate through Three field offices covering areas in Banadiir, Middle Shabelle and Lower Shabelle and Galmudug.

PAH’s current activities in Somalia include:

? provision of safe and sufficient water to the communities in emergency (achieved by rehabilitating crucial water points and increased capacity of water points) - including Water for Schools component;

? construction of gender-sensitive, emergency latrines in the most populated IDP settlements;

? increasing awareness of hygiene practices among communities, including intensive gender-sensitive hygiene campaigns;

? direct cash transfers to most vulnerable households in the IDPs settlements;


? Distribution of Shelter materials and WASH NFIs to IDP households affected by evictions, displacement or natural disasters.

Since the establishment of PAH’s mission in Somalia, we have worked with a variety of partners through a diverse funding portfolio. Partnering with local NGOs, iNGOs, UN agencies, institutional donors, local leaders and regional administrations, PAH has been continuing to provide efficient humanitarian aid. Our projects are funded by ECHO, UNICEF, SHF and other donors.

Invitation to Submit a Bid No. 2020/001.

Polska Akcja Humanitarna, hereinafter PAH, known under the English translation Polish Humanitarian Action, with its registered office at al. Solidarnosci 78a, 00-145, Warsaw, Poland, entered into the National Court Register under KRS No. 136833 and TIN NO. 525-14-41-253, Mission in Somalia
Hereinafter referred to as the Investor, invites you to submit a bid for the planned Emergency water
trucking to 3215 households living in Jowhar villages for 90 days according to the attached Technical
Specification.
The offer should be submitted to PAH Country office next to Hallo Trust office in Wadajir District
Mogadishu by 12:00 noon on 28th Jan 2020
1. Conditions for Participation in Tender:
Only Companies that meet the following conditions may participate in this tender:
a) Those entitled to carry out business activities, in compliance with the legal rules and regulations of
their country, and who possess the necessary permissions or licenses required to carry out their
business activities;
b) Those possessing the experience, knowledge and technical potential, as well as the personnel
necessary to deliver the order;
c) Those with their residence in the territory of Somalia;
d) Those whose financial and economic condition guarantees the delivery of the order; and
e) Those not subject to exclusion from the tender procedure for the reasons set forth in the attached
Candidate’s Statement.
2. Formal Criteria of Tender Documents:
2.1. The indispensable documents that must be attached to the Bid Submission Form, in order for it to
be considered valid, are:
a) Registration certificate from Hirshabele Administration.
b) Candidate’s General experience in water trucking specifically in remote areas
c) Bids that are complete (Bid submission form, Tenderer’s/Candidate’s Statement, financial situation
form and Bill of Quantity for the tender attached) will only be accepted
All of the above jointly referred as the “Tender Documents”.
2.2. All blank spaces in the Tender Documents must be filled in by the Company submitting the offer,
except for the project contract and the Protocol for the Receipt of Goods/Services, which do not
need to be filled out. Erasing or omitting is not permitted.
2.3. All tender documents, where required, must be sealed and signed by an authorized representative
of the Company, and the certificate of such authorization must be attached to the offer (in
accordance with Clause 2.1(f)). Any and all pages that do not require a signature must be initialed
and/or stamped.
2.4. No tender document may be copied. Any tender document is considered private and confidential.
2.5. Tender Documents may be amended or withdrawn until the deadline for the submission of bids.
The amendment thereof can only be done in the same form as stated in the Bid Submission Form,
while withdrawal at any written form indicating the Bid, however both amendment and withdrawal
must clearly state at the top of the envelope either AMENDMENT or WITHDRAWAL.
Bid No. 2020/001
Applications for the amendment or withdrawal of bids received after the deadline or without
WITHDRAWAL or AMENDMENT at the top of the envelope will not be taken into consideration.
Whenever a bid has been withdrawn before the closing date and time, such bid will remain
unopened. If any tender document was withdrawn or amended after the deadline, such amendment
or withdrawal will be considered invalid.
3. Requirements for Bid Submission:
3.1. The bid should include a comprehensive description of the subject and be drawn-up in accordance
with the following terms and conditions:
a) The bid should be prepared on the attached form.
b) The bid should be prepared in English.
c) The bid and annexed documents should be signed and numbered, Pages that do not require
any signature, must be initialed and/or stamped.
The bid should be delivered personally to PAH Country office next to Hallo Trust office in Wadajir
District Mogadishu by 12:00 noon on 28th Jan 2020
3.2. The Investor shall in no case cover any expenses incurred while preparing the bid, irrespective of
the outcome of the tender procedure (or in the event of the cancellation of the tender procedure or
delay in the bid’s acceptance).
3.3. Bids submitted upon the expiration of the submission date and time shall not be considered.
3.4. The bid should be submitted in a sealed envelope preventing it from being opened and read before
the expiration of the deadline for the submission of bids. Additionally, candidates may fax or email a postmark or deposit slip dated on the day of the deadline at the latest.
3.5. Candidates must write the sums in numbers and in words. If the amount written in numbers differs
from the amount in words, the amount in words shall be taken as correct. However if the amounts
written in numbers and words differ from each other significantly, the bid may be rejected. If the
amount is not written in words, the bid may be rejected.
3.6. Regarding construction work contracts, the companies submitting bids should visit the worksite at
their own expense and responsibility and obtain any and all information which may be necessary
for the pricing of the bid and entering into contracts.
3.7. Whenever PAH is not obliged to make VAT payments, the tender shall be priced accordingly.
4. Bid Acceptance:
4.1. Bids will be opened after the deadline for submission.
4.2. The criteria for bid acceptance (“Selection Criteria”) are as follows:
a) Price – quality ratio;
b) Contractual delivery time;
c) Experience in the performance of similar projects; and
d) Capacity to carry out the activity both financially and equipment (trucks).
Bid No. 2020/001
4.3. The bid process will be comprised of two stages. The first stage involves the opening of the bids in
presence of the contractors or Authorized representative of the contractors immediately of
the deadline, while the second stage is the substantive evaluation according to the Selection
Criteria defined by the Tender Commission. Candidates whose bids were not rejected at either of
those stages will receive an Invitation to take part in the negotiations. Candidates not invited to take
part in the negotiations will receive a Letter of Rejection.
4.4. The Tender Commission will select the winning Candidate after the conclusion of the negotiation
sessions, who will receive a Letter of Selection.. Candidates that are not chosen will receive a Letter
of Rejection.
4.5. The winning bid shall be chosen by the Investor within 10 DAYS after the opening of the bids.
5. Notice of Invalidation of the Tender or Rejection of the Bid:
5.1 Only bids that fulfill the criteria set forth in Clause 1 (Conditions for Participation in the Tender),
Clause 2 (Formal Criteria of Tender Documents), and Clause 3 (Requirements for Bid Submission)
of this document will be accepted for consideration. The failure to conform to these clauses may
result in the rejection of the bid.
5.2 A bid will also be rejected or considered invalid if:
a) The Investor declines any bid of the Candidate or cancels the contract after learning that
the Candidate has used corrupt, fraudulent, collusive or coercive practices; or
b) The Investor excludes from the procedure Candidates that do not conform to the tender
requirements or ascertains that important tender procedure materials are untrue.
5.3. The Investor reserves the right to invalidate the tender at any stage, without further explanation.
6. Annexes to the Bid:
6.1. Together with its bid, the Candidates must submit the Checklist of Annexes.
6.2. The forms of the Annexes to this Invitation are as follows:
a) Bid Submission Form;
b) Candidate Statement Form;
c) Financial situation form

Documents

 Tender Notice