Contract notice: IT services: consulting, software development, Internet and support Tender

Procurement Summary

Country : Denmark

Summary : Contract notice: IT services: consulting, software development, Internet and support

Deadline : 20 Aug 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 34781723

Document Ref. No. : 337512-2019

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : FEMERN A/S
Office Name: Femern A/S
Address: Vester Søgade 10
Town: Copenhagen
Postal Code: 1601
Contact Point: Femern — Mikkel Mølgaard

Phone: +45 33416396
Denmark
Email :mmd@femern.dk
URL :www.femern.com/en

Tender Details

Object of the contract
IT services: consulting, software development, Internet and support

Description: Contract notice: IT services: consulting, software development, Internet and support

Authority Type: Body governed by public law
Contact Nature: Services
Procedure: Competitive procedure with negotiation
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 72000000, 72253100, 72261000, 72263000, 72265000, 72268000, 72000000, 72253100, 72261000, 72263000, 72265000, 72268000
CPV Description: IT services: consulting, software development, Internet and support.

Helpdesk services.

Software support services.

Software implementation services.

Software configuration services.

Software supply services.

Contract Concerning Acquisition of BIM/CAD Software

Femern needs an IT solution for handling and management of the flow of BIM information between owner, contractors, consultants and other involved parties for the Femern Fixed Link (and potential other projects in the Sund and Belt Group).

(I) Background and purpose:

Femern A/S (Femern) is part of Sund and Baelt Holding A/S, which is owned 100 pct. by the Danish Ministry of Transport, Building, and Housing. In April 2009, Femern A/S was established to conduct preparations, studies, design etc. in connection with the establishment of a fixed link across the Fehmarn Belt. In 2015, Femern A/S was authorized to establish and operate a fixed link across the Fehmarn Belt and to carry out the dispositions necessary for the implementation.

Femern needs an IT solution for handling and management of the flow of BIM information between owner, contractors, consultants and other involved parties for the Femern Fixed Link (and potential other projects in the Sund and Belt Group). The solution shall support single point of contact between the involved parties. The exchanged material will include 3D/BIM models, digital drawings and Office documents contained in design packages. Viewers and functionality for commenting BIM/CAD drawings shall be available. The system shall further support the owner in coordinating and executing reviews of received material and the feedback to the contractors, and other workflows. The system shall include an achieving function, tracking of versions and dependencies for the received material, and support integrations to other systems in the owners organization. The solution shall be based on a proven standard software.

The solution must be provided as a license to a standard software solution delivered as either a Software-as-a-Service or Hybrid Cloud solution. If the solution is delivered as a hybrid cloud solution Femern will provide the infrastructure on premise or in an Azure cloud solution.

The scope of the contract: which is elaborated in the procurement documents — covers:

A. Configuration and implementation of the solution:

The supplier shall configure, implement and make the solution available for the customer as cloud or hybrid cloud solution.

B. Support and maintenance:

The supplier shall deliver continuing services, including maintenance of the solution, including fixes, security updates, new releases, etc. The solution must be updated continuously with necessary optimizations and, the supplier is expected to perform support services.

C. Services on demand:

The supplier must deliver a number of services. Such services on demand cover e.g. employee training, re-configuration of the solution, integration services — e.g. integration with the customer`s document management system (DMS) and other consultancy services related to the solution as further specified in the procurement documents. Furthermore, the number of licenses needed by the customer may vary, and the supplier must with due notice be able to adjust the solution and prices accordingly as specified in the procurement documents. Sund and Baelt Holding A/S and their present and future affiliated companies can purchase licenses under this contract.

The candidate must submit the European Single Procurement Document (`ESPD`) with the following information:

The candidate`s equity to total assets ratio in the 3 latest financial years available.

The candidate`s total annual turnover in the 3 latest financial years available.

The ESPD serves as provisional documentation that the candidate fulfils the minimum suitability requirements in respect of economic and financial capacity.

Before the decision to award the contract is made, the tenderer to whom the Contracting Entity intends to award the contract must submit documentation that the information stated in the ESPD is accurate.

Upon the Contracting Entity`s request, the following documentation of economic and financial capacity must be submitted:

The candidate`s annual reports for the last 3 financial years or excerpts hereof if publication of annual reports is required under the law of the country in which the candidate or tenderer is established or any other documentation for the candidate`s annual turnover and solvency ratio.

If the candidate consists of a consortium or any other group of legal persons and/or public entities, the above documents shall be provided for each of the legal persons and/or public entities and if relevant from its supporting entities. A candidate which bases its request on the economic and financial standing of other entities must provide the above documentation for each entity. Candidates are entitled to refer Femern A/S to obtain the documentation itself if the relevant information can be accessed directly via national databases.

A candidate or tenderer can prove its economic and financial standing by means of any other document which Femern A/S deems to be appropriate where the candidate or tenderer is unable to present the documents requested by Femern A/S for a valid reason.

Participation in the tendering procedure may only take place by electronic means via the electronic tendering system used by the Contracting Entity, see the address set out in Section I.3). The tendering procedure may be accessed under the tab `Ongoing public procedures`. For access to the procurement documents, the candidate must be registered or register as a user. If the application contains several versions of the same document, the latest uploaded version will apply. All communication in connection with the tender procedure, including questions and answers, must be by way of the electronic tendering system. Questions must be submitted not later than 7.8.2019. Questions asked after this date will be answered if they are received in time for the contracting entity to provide the information required and communicate the answers not later than 6 days before expiry of the application deadline. Questions received later than 6 days before expiry of the deadline cannot expect to be answered. Interested operators are requested to keep updated via the electronic tendering system. If the candidate encounters problems with the system, please contact support by email: dksupport@eu-supply.com or telephone (+45)70208014. The candidate must as its application submit an ESPD as preliminary documentation of the circumstances set out in Section 148(1) Paras (1)-(3) of the Danish Public Procurement Act (udbudsloven). For groups of operators (e.g. a consortium), a separate ESPD must be submitted for each participating operator. If the candidate relies on the capacity of other entities, an ESPD must be submitted for each of the entities on which the candidate/tenderer relies. The candidate must also submit a letter of commitment in which the entity/entities on which the candidate relies has/have undertaken joint and several liability with the candidate if the candidate is awarded the contract. The form is enclosed as an attachment to the tender specifications. The candidate will be excluded from participation in the tender procedure if the candidate is subject to the compulsory grounds for exclusion set out in Sections 135 and 136 of the Danish Public Procurement Act, and the grounds for exclusion set out in Section 137(1), Para (2) of the Danish Public Procurement Act, unless the candidate has submitted sufficient documentation of its reliability in accordance with Section 138 of the Danish Public Procurement Act. Before the decision to award the contract is made, the tenderer to whom the Contracting Entity intends to award the contract must provide documentation of the information submitted in the ESPD pursuant to Sections 151-152, cf. Section 153 of the Danish Public Procurement Act. The contract shall be in force until the fixed link across Fehmarn Belt is delivered, which constitute an estimated term of 10 years. As stated above in Clauses II.2.4 and II.2.11, Sund and Baelt Holding A/S and their present and future affiliated companies can purchase licenses under this contract by. Thus, the estimated volume of licenses under the contract is subject to uncertainty. Sund and Baelt Holding A/S (a parent company of Femern Baelt A/S) and its affiliated present and future companies must be able to purchase licenses under the contract. As regards Section II.2.6), it should be noted that the amount is an estimate of the expected contract price for the entire duration of the contract, including the price of all services ordered during the contract period. Due to the expected duration of the contract the total amount is estimated under some uncertainty especially related to the variable services under the contract. As regards Section II.2.9) it should be noted that each candidate may only submit one application for pre-qualification. The Contracting Entity may use the procedure of Section 159(5) of the Danish Public Procurement Act in the event that applications or tenders do not comply with the formal requirements of the procurement documents.


Internet address (URL): www.femern.com/en

Documents

 Tender Notice