Contract notice: EBRD - Fayoum wastewater expansion programme — Project implementation... Tender

Procurement Summary

Country : Egypt

Summary : Contract notice: EBRD - Fayoum wastewater expansion programme — Project implementation support and contract supervision

Deadline : 26 Jun 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 23901227

Document Ref. No. : 238728-2018

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : HOLDING COMPANY FOR WATER AND WASTEWATER
Office Name: Holding Company for Water and Wastewater

Town: Cairo
Egypt

Tender Details

Object of the contract
EBRD - Fayoum wastewater expansion programme — Project implementation support and contract supervision

Description: Contract notice: EBRD - Fayoum wastewater expansion programme — Project implementation support and contract supervision

Authority Type: Utilities entity
Contact Nature: Services
Procedure: Open procedure
Document: Contract notice
Regulation: European Investment Bank, European Investment Fund, European Bank for Reconstruction and Development
Award criteria: Not specified
CPV code: 41100000,
CPV Description: Natural water.

PROCUREMENT NOTICE.

Assignment name: Egypt: Fayoum wastewater expansion programme — Project implementation support and contract supervision.

Procurement ref: TCS id 43495.

Business sector: Municipal and environmental infrastructure DTM.

Project number: 48177.

Funding source: European Union's Neighbourhood investment facility ("NIF").

Type of contract: Consultancy services.

Type of notice: Invitation for expressions of interest.

Issue date: 29.5.2018.

Closing date: 26.6.2018, 12:00 mid-day local time.

Client:.

.

The client's contact person:.

Eng. Mohey Eldin Ahmed Mohamed, 1200 Corniche El Nile, Rod-El-Farag Cairo, Egypt, Email: mohey.mohamed@hcww.com.eg.

The EBRD Contact Person:.

Yvonne Wilkinson, European Bank for Reconstruction and Development, One Exchange Square, London EC2A 2JN, Tel: + 44 20 7338 7123 - Email: WilkinsY@ebrd.com.

Project description:.

The wastewater sector in Egypt suffers from historic underinvestment and weak governance which has resulted in hugely underdeveloped wastewater infrastructure, high leakage, and inefficient pumping costs and degraded water quality. The level of sanitary network connections remains very low in rural areas compared with urban areas which have up to 90 per cent wastewater connection coverage. As part of the Egyptian Government's response to the above outlined challenges, the European bank for reconstruction and development (the "EBRD" or the "Bank") has signed a sovereign loan for the expansion of wastewater treatment in the Fayoum Governorate for the benefit of the state-owned Fayoum company for water and wastewater ("FWWC" or the "Beneficiary"), which is a subsidiary of the Holding company of water and wastewater ("HCWW" or the "Client")..

The Fayoum wastewater expansion programme will provide first time sanitation to around 940 000 inhabitants in the Fayoum governorate through (i) the construction of 8 new wastewater treatment plants ("WWTPs"); (ii) expansion of 9 and rehabilitation of 10 existing WWTPs; (iii) expansion of the sewerage network of about 3 433 km of pipes together with the installation of 139 pumping stations; and (iv) evacuation trucks to serve rural areas (the "Project")..

The new wastewater treatment facilities are expected to lead to significant reduced pollution levels in Fayoum's agricultural drains, which in turn are expected to lead to better quality and quantity of food (currently water used for agriculture and aquaculture use is heavily contaminated), higher demand for local produce, increased arable land and creation of employment opportunities in the agriculture sector..

Assignment description:.

The Client now wishes to engage a consulting firm or group of firms (the "Consultant") to help deliver the Project, mainly to prepare the designs for the construction of the wastewater infrastructure; assist FWWC in the procurement and tendering procedures; and to conduct project supervision including environmental, health and safety supervision; implementation of the Environmental and social action plan and undertaking of the necessary environmental and social assessments for project permitting purposes (the "Assignment")..

HCWW will be the contracting entity for the assignment and thus its main project implementation partner. In addition to supporting the implementation of the project, the consultant will play a key role in helping to enhance the implementation and management capacity within FWWC and its Project Implementation Unit ("PIU")..

The selected consultant is expected to provide the following main services:.

— Prepare detailed designs of the sewer network, and its associated infrastructure in up to 20 clusters (119 villages);.

— Prepare preliminary designs for the 8 new and extended/enhanced 9 WWTPs, refurbishment plans for existing 10 WWTPs and decommissioning plans for 6 WWTPs;.

— Support FWWC in developing and delivering solutions in line with good international practices that comply with the EBRD Performance Requirements and EU environmental and social standards;.

— Prepare the necessary environmental and social documentation for Project permitting purposes;.

— Assist the client in implementation of the Environmental and social action plan;.

— Prepare a draft of Service management contract for the ‘on-site' septic tank collection and emptying component;.

— Prepare a Project implementation plan with detailed procurement and contracting strategy, structure of tenders and time schedule for implementation;.

— Prepare tender documents: qualification requirements, technical specifications, Bill of quantities and tender documents using the Bank's standard tender documents for procurement of works, supply and installation and goods, in accordance with the Banks' Procurement policies and rules ("PP&R");.

— Assist with tender evaluation, queries and contract award;.

— Prepare tender documents for the supply and delivery of the evacuation trucks and the preparation of the management contract for their deployment;.

— Provide technical assistance to FWWC:.

—— Assist FWWC/PIU with evaluating tenders, monitor the evaluation process and ensure that the evaluation report is in line with the Bank's PP&R;.

—— Support FWWC/PIU with meeting Bank's requirements with regards to tender awarding and contract signing, as well as environmental and social requirements;.

—— Assist FWWCs with contract supervision, contract management and its effective monitoring;.

— Provide construction supervision of all building and decommissioning works (including provisional acceptance of construction works and supplies), responding to design queries, handling VOs and claims, handling the approval of contactor's payment statements and assisting the PIU with the processing and issue of payments to the contractors. This will include environmental, health and safety supervision;.

— Regularly monitor and report progress; and.

— Support to the FWWC in the first 2 years of operation (that is after the defects liability period of 1 year)..

To achieve the aforementioned objectives, the Consultant is expected to take into account the information provided in the Feasibility study prepared by a Bank-commissioned independent, external consultant. A copy of the Feasibility study will be provided to all shortlisted consultants during the next stage of this procurement process..

Status of selection process:.

Interested firms or group of firms are hereby invited to submit expressions of interest..

Assignment start date and duration:.

The assignment is expected to start in Q3 2018 and has an estimated overall duration of 60 months..

Cost Estimate for the Assignment: 15 800 000 EUR (exclusive of VAT)..

The consultant must determine whether any indirect taxes/VAT are chargeable on the proposed services and state the basis for such. If any indirect taxes/VAT are payable, the client will have to pay indirect taxes/VAT element to the services directly to the consultant..

Funding source:.

It is anticipated that the contract will be financed by the European Union's Neighbourhood investment facility ("NIF") up to 4 800 000 EUR and loan proceeds up to 11 000 000 EUR..

Eligibility:.

There are no eligibility restrictions..

Consultant profile:.

Corporate services are required. The consultant shall be a firm or a group of firms with previous project experience in:.

— supporting the design, procurement and construction supervision of infrastructure projects financed by International financial institutions (IFIs); and.

— water/wastewater infrastructure projects in the MENA region or in similar environments and demonstrated knowledge of public infrastructure (international/regional) and national design requirements..

The consultant's expert team is expected to include at least the following key experts:.

(i) Key Expert 1: An Accredited Project Manager with preferably the following:.

— 20 years or more of professional experience in the water/wastewater infrastructure sector;.

— 10 years or more of professional experience in the delivery of services of a comparable nature, scale and complexity to their proposed role under the Assignment;.

— Excellent written and spoken English; working knowledge of Arabic will be considered an advantage..

— Previous experience in the region would be an advantage..

(ii) Key Expert 2: Civil (Pipeline) Sewer Engineer chartered by internationally recognised institution (such as ICE, CIWEM)with preferably the following:.

— 10 years or more of professional design experience in the water/wastewater infrastructure sector;.

— 10 years or more of professional experience in the delivery of services of a comparable nature, scale and complexity to their proposed role under the assignment;.

— Excellent written and spoken English; working knowledge of Arabic will be considered an advantage..

— Previous experience in the region would be an advantage..

(iii) Key Expert 3: A mechanical and electrical engineer, chartered by internationally recognised institutions (such as IMechE, IEE) with preferably the following:.

— 10 years or more of professional experience in the water/wastewater infrastructure sector;.

— 10 years or more of professional experience in the delivery of services of a comparable nature, scale and complexity to their proposed role under the assignment;.

— Excellent written and spoken English; working knowledge of Arabic will be considered an advantage..

— Previous experience in the region would be an advantage..

(iv) Key Expert 4: A Environmental and social specialist with preferably the following:.

— 10 years or more of professional experience in the delivery of services of a comparable nature, scale and complexity to their proposed role under the Assignment, including stakeholder engagement;.

— Excellent written and spoken English; working knowledge of Arabic will be considered an advantage..

— Previous experience in the region would be an advantage..

(v) Key Expert 5: Procurement specialist with preferably the following:.

— 15 years or more of professional experience in the infrastructure sector;.

— Knowledge and understanding of IFIs procurement procedures (preferably EBRD), and Fidic conditions of contract.

— Previous experience in the region would be an advantage.

Non-key experts are expected to include support staff such as translators, office managers, etc..

Submission requirements:.

In order to determine the capability and experience of consultants seeking to be shortlisted, the information submitted should include the following:.

1. Company/group of firms' profile, organisation and staffing (max. 2-4 pages)..

2. Details of previous project experience or similar assignments particularly undertaken in the previous 5 years, including information on contract value, contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided (if different from duration), main activities, objectives..

3. CVs of key experts who could carry out the assignment detailing qualifications, experience in similar assignments, particularly assignments undertaken in the previous 5 years, including information on contracting entity/client, project location/country, duration (mm/yy to mm/yy), expert months provided, assignment budget, main activities, objectives..

4. Completed consultant declaration form and contact sheet, the template for which is available from the following web-link:.

http://www.ebrd.com/pages/workingwithus/procurement/notices/csu/contact_sheet.doc.

The expression of interest shall not exceed 25 pages (excluding CVs consultant declaration and contact sheet)..

The complete expression of interest (including CVs, consultant declaration and contact sheet) should be submitted, in English and Arabic via email (pdf) to the client's contact person, to reach the client not later than the closing date. One additional copy (in English only) shall reach the Bank's contact person by the same due date. The expression of interest shall be one file (pdf). The Client reserves the right to reject applications of firms submitting more than one file..

Important notes:.

1) Following this invitation for expressions of interest, a shortlist of qualified firms will be formally invited to submit proposals. Consultant selection and contracting will be subject to availability of funding..

2) Expressions of interested will be evaluated against the following shortlist criteria and weightings:.

a) Firm's previous project experience in supporting the design, procurement and construction supervision of infrastructure projects financed by International financial institutions (25 %);.

b) Firm's previous project experience in water/wastewater infrastructure projects in the Mena region (or in similar environments) and demonstrated knowledge of public infrastructure (international/regional) and national design requirements (25 %); and.

c) CVs: Skills, qualifications and experience of the Key experts (1-5) proposed (50 % - 5 CVs)..

— Key expert 1: Accredited project manager (10 %), .

— Key expert 2: Civil (Pipeline) sewer engineer (10 %), .

— Key experts 3 Mechanical and electrical engineer (10 %), .

— Key expert 4: Environmental and social specialist (10 %), .

— Key expert 5: Procurement specialist (10 %)..


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