Contract notice: Business services: law, marketing, consulting, recruitment, printing... Tender

Procurement Summary

Country : Finland

Summary : Contract notice: Business services: law, marketing, consulting, recruitment, printing and security

Deadline : 13 Dec 2018

Other Information

Notice Type : Tender

TOT Ref.No.: 28475684

Document Ref. No. : 503844-2018

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : BUSINESS FINLAND OY
Office Name: Business Finland Oy
Address: P.O. Box 358 (Porkkalankatu 1)
Town: Helsinki
Postal Code: 00181
Contact Point: Tiina Ahtiainen
Finland
Email :tiina.ahtiainen@businessfinland.fi
URL :https://www.businessfinland.fi/

Tender Details

Object of the contract
Business services: law, marketing, consulting, recruitment, printing and security

Description: Contract notice: Business services: law, marketing, consulting, recruitment, printing and security

Authority Type: Other
Contact Nature: Services
Procedure: Open procedure
Document: Contract notice
Regulation: European Union, with participation by GPA countries
Award criteria: The most economic tender
CPV code: 79000000, 79000000
CPV Description: Business services: law, marketing, consulting, recruitment, printing and security.

PR Agency in the Target Market: UK

Reference Number : 69/27/2018

Business Finland Oy is looking for dynamic PR services for Visit Finland and related industries in UK. As food, design, lifestyle and entertainment are an essential part of travel, we cooperate with these industries at Business Finland and have joint PR needs. Successful PR service include:

Main Site : United Kingdom.

Monthly fee for Visit Finland and related industries should include:

(a) Networking:

1) Act as the primary contact for local press and media enquiries and source out suitable travel and related media (press, TV and film productions, KOL's) reaching the target audiences;

2) Primary contact and consultant on all PR related matters in the target market 3. Contact and proactively pitch Finland story ideas to key media in the target market;

4) Create, maintain and update a relevant media database for the purposes of Business Finland;

(b) Standard activities:

1) Create and distribute up to 13 newsletters and/or press releases per year for key media (travel and related media and travel trade) in the target market;

2) Translate and distribute press material provided by Business Finland;

3) Support Business Finland marketing campaigns with PR functions for example by inviting media to already established events, putting together PR proposals for campaigns, distributing campaign related press materials and vetting participants for marketing campaigns;

4) Liaising with stakeholders such as Business Finland and Visit Finland's representatives, Finnish Embassy and tour operators;

(c) Media trips:

1) Invite top-tier journalists, TV and film productions and/or KOL's that reach target audience for UK specific group media trips (approx. 4) and individual media trips or participants for international group media trips (approx. 20) to Finland;

2) Coordinate the media trips in cooperation with Business Finland Visit Finland staff;

3) Accompanying and hosting the UK specific group media trips;

4) Report the outcomes of the media trips;

(d) PR Events:

1) Organizing and hosting 1-2 PR events per year in cooperation with Business Finland - Visit Finland staff;

2) Invite media and host events;

3) Report the outcomes of the PR events

(e) Reporting:

1) Monitor media and create a monthly media coverage report. Business Finland — Visit Finland expects PR Agency to use given templates and/or tools for media reporting and to use a media monitoring service (must be included in the monthly fee);

2) Create an annual media coverage report by using given template for media reporting;

3) Provide follow-up on media trips and PR event results in a report format;

4) Provide report on press releases and newsletters;

5) Provide the press releases that have been sent out to media including the list of media that it was sent to. All services listed above a) — e) should include in the monthly fee (Appendix 1). Price to be given 13 newsletters and 2 event. Media relations provided for the other industries of Business Finland will be based on the separate prices (Appendix 1).

The tenderer should fill the European single procurement document (ESPD). The tenderer must be an organisation duly registered in authorities as required by the applicable laws. The tenderer must have fulfilled its legal duties concerning taxes, payments of social security and other similar official fees and duties in the country of the tenderer's location. The tenderer shall sign and attach to the tender the ESPD document, which is attached to this invitation to tender. Business Finland reserves the right at any time to separately request the tenderer to provide evidence of entry in a trade register or equivalent, or evidence related to other items confirmed in the ESPD document. Prior to signing the contract the elected service provider shall provide Business Finland with certificates that evidence the registrations and payments confirmed in the affirmation. The certificates may not be older than 2 months. The tenderer must have adequate economic and financial standing in order to be able to accomplish the duties of the contract.


Internet address (URL): https://www.businessfinland.fi/

Documents

 Tender Notice