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Consultancy for Programme, Policy and Procedure Manual


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Tender Details

  • USA
  • Consultancy for Programme, Policy and Procedure Manual
  • 22nd Aug 2019

Other Information

  • 35406799
  • 525591
  • ICB
  • UN System
  • UNITED NATION CHILDREN`S FUND
    3 United Nations Plaza 44th Street between 1st and 2nd Avenues New York, Country code 1 City code 212 Tel: 326.7000 - Switchboard UNICEF House Facsimile: 887.7465 - Primary/ 887.7454 - Secondary
    USA
    URL :www.unicef.org

Key Values

  • Tenders are invited for Consultancy for Programme, Policy and Procedure Manual (PPPM) - DOC, NYHQ - Requisition# 525591. Background and Rationale The UNICEF Programme, Policy and Procedure Manual (PPPM) is a key document guiding the preparation, implementation, monitoring and evaluation of UNICEF Programmes in Country Office settings worldwide. Currently PPPM is being reviewed under leadership of Field Results Group (FRG) in UNICEF HQ. Several frontrunner divisions, including Division of Communication (DOC), are contributing to the revised PPP manual by drafting topic pages (using standardized template, each page of maximum 1,000 words) related to their areas of expertise, and by reviewing topic pages prepared by other divisions for consistency and alignment. This is a unique opportunity to position communication and advocacy at the heart of UNICEF programming cycle and to provide guidance to communication, advocacy and all other UNICEF staff on how best to use communication and advocacy for achieving programmatic results. DOC has formed a small task force for working on the revised PPP Manual. The task force will provide strategic direction and steer to the consultant, who will be hired to draft DOC-led topic pages, conduct consultations and review topic pages produced by other divisions. Purpose To ensure high quality contributions to revised PPP manual related to communication and advocacy. Expected results: (measurable results) Under the supervision of the Deputy Director, Advocacy, and in collaboration with a dedicated task force, the Consultant for PPP manual will: review the existing guidance and the current status of PPP-X manual; develop a 2-pager describing proposed approach and timeline for DOC topic pages and review of topic pages prepared by other divisions; draft and finalize 4-6 DOC topic pages; organize consultations with relevant groups of colleagues in HQ, ROs and COs; review 30-40 most relevant topic pages written by other divisions; produce a brief report (max. 5 pages) summarizing the process and outcomes of DOC-led work on revised PPP manual with recommendations for the next phase including socializing the results of that work. Description of the assignment Review of the current status of PPP-X manual and development of 2-pager describing proposed approach and timeline for DOC topic pages and review of topic pages prepared by other divisions Outline of the DOC topic pages developed in consultation with DOC task force First draft DOC topic pages Consultations with stakeholders on DOC topic pages (HQ, ROs, field) Final draft of DOC topic pages Review of topic pages prepared by other divisions, relevant for communication and advocacy. Negotiations for amendments and adjustments with divisions leading on those topic pages Preparation of brief report (max 5 pages) summarizing the process and outcomes of DOC led work on revised PPP manual with recommendations for the next phase including socializing the results of that work Consultant for PPP manual is responsible for the on-time delivery and good quality of the work. Also, he/she will: Ensure the text of DOC-led topic pages is clearly written and phrased in ways that engage its intended audience. Incorporate comments/feedback from a number of sources while maintaining a consistent writing style, tone of voice and balance. Uphold high standards of quality and professionalism. Regularly inform the supervisor of progress towards the deliverables, including any time delays and issues that may affect Reporting requirements (If applicable) As indicated in the description of the assignment Duty Station Consultant will be working remotely, with possible trip to New York Travel (If Applicable) 1 trip to New York, including for purposes of: (1) consultations with DOC working group for PPP-X manual; (2) presenting the draft outline to different stakeholders and getting feedback; (3) troubleshooting issues in relation to the draft DOC topic pages. Approximate cost of travel: $2,500 Timeframe Start date: 1 September 2019, End date: 20 September 2019 Deliverables Duration (Estimated # of Days) Deadline Review of the current status of PPP-X manual and development of 2-pager describing proposed approach and timeline for DOC topic pages and review of topic pages prepared by other divisions 4 days End of September 2019 Outline of the DOC topic pages developed in consultation with DOC task force 4 days End of September 2019 First draft DOC topic pages 8 days End of October 2019 Consultations with stakeholders on DOC topic pages (HQ, ROs, field) 4 days End of November 2019 Final draft of DOC topic pages 2 days End of November 2019 Review of topic pages prepared by other divisions, relevant for communication and advocacy. Negotiations for amendments and adjustments with divisions leading on those topic pages 10 days December 20, 2019 Preparation of brief report (max 5 pages) summarizing the process and outcomes of DOC led work on revised PPP manual with recommendations for the next phase including socializing the results of that work 3 days December 20, 2019 Total 35 days Key competences, technical background, and experience required Deadline First University degree (Bachelor`s) in journalism, international development, social sciences or a related technical field At least 8 years of experience working on advocacy and/or communication with a UNICEF Country Office Excellence in English writing skills Ability to work under pressure and meet often tight deadlines Excellent interpersonal skills and experience in negotiating content language is an asset Health Insurance Consultants and individual contractors are required to certify that they are covered by medical/health insurance. Consultants and individual contractors who are required to travel beyond commuting distance to duty station(s) with hardship ratings other than H and A shall also certify that their medical/health insurance covers medical evacuations. (DHR/PROCEDURE/2018/005, para 36) UNICEF does not provide or arrange life or health insurance coverage for consultants and individual contractors, and consultants and individual contractors are not eligible to participate in the life or health insurance schemes available to United Nations staff members. Consultants and individual contractors are responsible for assuming all costs related to required inoculations, vaccinations and medical examinations and reflect it as part of their bid for the assignment. (DHR/PROCEDURE/2018/005, para 66) ONLY, in case of unforeseen official business travel, actual cost, including the visa fee, vaccination will be reimbursed in accordance with UNICEF Policy/procedure on official travel. At the time the contract is awarded, the selected candidate must have in place current health insurance coverage and the consultant must provide proof of health insurance. Consultants and individual contractors are fully responsible for arranging, at their own expense, such life, health and other forms of insurance covering the period of their services as they consider appropriate. (DHR/PROCEDURE/2018/005, para 67) VISA REQUIREMENTS With the exception of the US Citizens, G4 Visa and Green Card holders, should the selected candidate and his/her household members reside in the United States under a different visa, the consultant and his/her household members are required to change their visa status to G4, and the consultant`s household members (spouse) will require an Employment Authorization Card (EAD) to be able to work, even if he/she was authorized to work under the visa held prior to switching to G4. FEE Please indicate your ability, availability and daily/monthly rate (in US dollars) to undertake the Terms of Reference above. Application submitted without a daily/monthly rate will not be considered. UNICEF is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. For every Child, happiness... UNICEF-s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. The competencies required for this post are…. View our competency framework at http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Remarks: Only shortlisted candidates will be contacted and advance to the next stage of the selection process. How to apply: UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=525591

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