Consultancy : ECD in Emergencies Project Manager UNGA High-Level Side Event Tender

Procurement Summary

Country : USA

Summary : Consultancy : ECD in Emergencies Project Manager UNGA High-Level Side Event

Deadline : 17 Aug 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 35432882

Document Ref. No. : 525610

Competition : ICB

Financier : United Nations Secretariat

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : UNITED NATIONS CHILDREN`S FUND
3 United Nations Plaza 44th Street between 1st and 2nd Avenues New York, New York Tel: 326.7000 Fax: 887.7465 / 887.7454
USA
URL :http://www.unicef.org/

Tender Details

Tenders are invited for Consultancy : ECD in Emergencies Project Manager UNGA High-Level Side Event - Early Childhood Development / Programme Division- NHHQ - REQ # 525610.

UNICEF works in some of the world-s toughest places, to reach the world-s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Background & Rationale

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children-s rights into action.

Bearing in mind that over 250 million of the world-s most disadvantaged children under 5 years of age are at risk of not achieving their developmental potential, UNICEF is working towards ensuring access to early childhood development and quality care programmes for all children. In the past years, the profile of Early Childhood Development (ECD) has gained tremendous attention both within UNICEF and in regards to Agenda 2030. There has been progress made in advancing the ECD agenda both in development and humanitarian contexts. Notwithstanding, challenges remain.

Advocacy and partnerships building are critical elements of UNICEF ECD agenda to secure adequate resources, forge alliances for multi-lateral collaboration, and drive renewed momentum on ECD at global and country level. Given the dominant role of ECD in the SDGs and within the new UNICEF-s Strategic Plan (2018-2021), the HQ ECD team will host a high-level side event at the UN General Assembly in New York, on 23 September 2019, focused on ECD in humanitarian settings. This is the second peak moment for ECD in humanitarian action, after a successful event on the margins of the July 2019 High-Level Political Forum. The objective of the event is to stress the need of young children and families in crisis settings, and to appeal to governments and world leaders to invest urgently in ECD. The event will also present new data, innovative partnerships, and good practices in the field, and be part of a greater advocacy effort. Provisional support is required to manage this additional work.

Purpose

The consultant will manage this large-scale event, both organization and execution, and lead follow-up efforts to ensure it is not just a standalone event, but a meaningful part of a wider advocacy movement for ECD in emergency settings. Under the supervision of the UNICEF ECD Specialist, the consultant will work collaboratively with colleagues in the ECD section, other teams within the Programme Division, and also with colleagues in the Division of Communications, Private and Public Partnerships Divisions, and other external and internal partners.

Tasks

In preparation for the event and in coordination with the Communications team and event partners, the consultant will be responsible for, but not limited to:

Serve as the primary focal point for event preparations;
Coordinate with UN and UNICEF security to address logistical and security needs of the event;
Venue and services: Liaising with all vendors to ensure catering/room preparation including necessary technology and confirming reservations, set-up, and other communications;
Participants` queries: Act as focal point for questions received from attendees, potential speakers, and other participants before and during the meeting;
Event materials: Assist in the procurement and production of handouts and other materials needed on the day, organization and transportation of the event materials, presentations, and collateral;
Public relations and advocacy: organize and follow-up on issuing the invitations — both internally and with external partners — coordinate with PFP (Private Partnerships) and DoC (Division of Communication) to support the donor`s relations and the media campaign;
The consultant is expected to work with the team and provide updates on a daily/weekly basis.
During the event the consultant will be responsible for ensuring the smooth running of the event. Tasks to be carried out during the week preceding and during the meeting include:

On-site registration: Arrange for registration, conference badge distribution according to UN/DSS protocol;
Meeting room preparation: Arrange for preparation of name badges for invited speakers, volunteers, staff etc.;
Registering participants and distributing relevant materials;
Ensuring technology in the meeting room is set up as necessary (i.e. PowerPoints are uploaded, microphones are working, etc.);
Liaising with catering services;
Providing general logistic support to the facilitators as requested;
Providing general information to participants as necessary;
Coordinate volunteers
After the event:

Make available a list of participants the day after the event;
Assist in drafting and sending thank you letter to the panel participants and major donors;
Coordinate logistics for materials and other event content internally and with key partners;
Close out contracts and payment for event vendors.
The consultant will also:

Meet regularly with the ECD programme division, and the public advocacy section;
May be requested to work on weekends and holidays.
Schedule of deliverables

The contract will start on 19 August and will end on 30 September 2019, (36 days) with the possibility to renew afterwards based on business needs and the consultant-s performance. The estimated time allowed for the deliverables and their deadlines are tabulated below.

Deliverables

Target Deadline for deliverable

Duration

Serve as the primary focal point for event preparations (planning and coordination) with internal and external partners as needed.
Ongoing

36 days

Provide support in event logistics, branding and guests (including panelists as needed) to leads in PD and DoC.
Ongoing

36 days

Ensure a smooth running of the event, including room preparation, registration and welcoming of guests, coordination of monthly updates volunteers and liaising with vendors/services
Ongoing

36 days

Wrap up the event, including writing a final list of participants and help draft and deliver thank you notes.
Ongoing

36 days

Make available a list of participants the day after the event;
Assist in drafting and sending thank you letter to the panel participants and major donors; Coordinate logistics for materials and other event content internally and with key partners; Close out contracts and payment for event vendors.

TOTAL CONTRACT VALUE:

36 days

Travel

No travel is envisaged under this consultancy.

Duty Station

Consultant will work at UNICEF HQ in New York for day-to-day support and coordination of meetings with stakeholders.

Timeframe

Start date: 19 August 2019
End Date: 30 September 2019
Total days: 36

Payment Schedule

Consultant to be paid according to the agreed/negotiated daily rate and to invoice on a monthly basis. Her/his performance will be assessed at the end of each month by the ECD Specialist, upon which payment shall be released.

Key competences, technical background, and experience required

Advanced university degree in social sciences, early childhood development, public health, communication or related field;
Progressively responsible and relevant work experience in developing and implementing high level meetings;
Strong understanding of and experience with global partnerships, coalitions/networks, and UN agencies;
Demonstrated experience working with multiple stakeholders;
Experience in planning high-level events;
Excellent networking and communication skills;
Strong organizational and detail-oriented skills;
Excellent English writing and editing skills; knowledge of another UN language, preferably French and/or Spanish a plus;
Ability to handle multiple tasks and work under tight deadlines.
UNICEF is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Please indicate your ability, availability and daily/monthly rate (in US$) to undertake the terms of reference above (including travel and daily subsistence allowance, if applicable). Applications submitted without a daily/monthly rate will not be considered.

Remarks

With the exception of the US Citizens, G4 Visa and Green Card holders, should the selected candidate and his/her household members reside in the United States under a different visa, the consultant and his/her household members are required to change their visa status to G4, and the consultant-s household members (spouse) will require an Employment Authorization Card (EAD) to be able to work, even if he/she was authorized to work under the visa held prior to switching to G4.

At the time the contract is awarded, the selected candidate must have in place current health insurance coverage.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process

For every Child, you demonstrate…

UNICEF-s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results. View our competency framework at :Here

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

How to apply:
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization. To apply, click on the following link http://www.unicef.org/about/employ/?job=525610

Documents

 Tender Notice