Board Secretariat Officer’s Junior Consultant Tender, Cote d'Ivoire - 30864444

Procurement Summary

Country : Cote d'Ivoire

Summary : Board Secretariat Officer’s Junior Consultant

Deadline : 01 Mar 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 30864444

Document Ref. No. :

Competition : ICB

Financier : African Development Bank (AfDB)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : AFRICAN DEVELOPMENT BANK
Avenue Joseph Anoma 01 BP 1387 Abidjan 01 [General Secrétariat PSEG.1 Telephone: 20 26 57 07 Fax: (+225) 20 24 21 57
Cote d'Ivoire
Email :j.niamke@afbd.org

Tender Details

Expression of Interest are invited for Board Secretariat Officer’s Junior Consultant.

Expressions of interest are being requested for a Long Term Individual Junior Consultant Position

Brief description of the Assignment:

A BOARD SECRETARIAT OFFICER’S JUNIOR CONSULTANT

Department issuing the request: General Secretariat PSEG.1

Place of assignment: Bank’s headquarters in Abidjan, Côte d’Ivoire

Duration of the assignment: 12 month

Tentative Date of commencement: Friday 15 March 2019

Detailed Terms of reference for the assignment: A BOARD SECRETARIAT OFFICER’S JUNIOR CONSULTANT

Deadline for applications: Friday 1 March 2019

Applications to be submitted to: NIAMKE - FRAM Joelle J. Aké (j.niamke@afbd.org)

Any questions and requests for clarifications may be sent to: NIAMKE - FRAM Joelle J. Aké (j.niamke@afbd.org)

Terms of Reference for: A BOARD SECRETARIAT AND ELECTED OFFICER’S JUNIOR CONSULTANT IN THE OFFICE SECRETARY GENERAL AND GENERAL SECRETARIAT OF THE AFRICAN DEVELOPMENT BANK

1. Introduction / Background

1.1 The African Development Bank (the Bank) is a Multilateral Development Bank established in 1964 to catalyze sustainable economic development and social progress in its regional member countries (RMCs), thus contributing to poverty reduction. The Bank has 80 members consisting of 54 regional and 26 non-regional countries.

1.2 The Division PSEG.1 (Board Affairs and Proceedings) of the Bank Group reports to the Office of the Secretary General and is mainly responsible for providing secretarial services to the Board of Governors, the Board of Directors and their subsidiary organs. It manages relations between these Boards and Senior Management, and coordinates statutory relations between Senior Management, the Boards and member States.

1.3 The consultancy services being sought will be provided for the Board Affairs and Proceedings Division, PSEG.1; and the objective is to assist the division in strengthening the current capacity of its Board Secretariat and the Elected Officers sections.

1.4 The junior consultant shall report directly to the Head of Board Secretariat and the Elected Officers section, PSEG.1, and work under their supervision.

2. Objectives of the Assignment

The tasks of the junior consultant will require him/her to be fully involved in the activities of PSEG, especially those carried on by PSEG.1.

3. Main activities and deliverables

- Assist in maintaining and monitoring relations with Bank Member countries by drafting official correspondence addressed to New Governors and Alternate Governors to be signed by the President or the General Secretary of the Bank;

- Assist in preparing and updating the list of Governors and their Alternates;

- Assist the Elected Officers section to ensure the proper execution of the Contract of Elected Officers as well as the staff of their Offices;

- Assist in establishing a database for mailings (PUBLIPOSTAGE)

- Assist in the establishing a systematic list of the Governors and their Alternates;

- Assist in providing translation services to all official communication from English to French as vice-versa;

- Assist in the organization of activities of the department, including the ED’s retreat;

- Assist in the preparation of documents, all necessary research, and specific tools related to Board effectiveness;

- Assist in modernizing and facilitating the Implementation of the Executive Directors’ Manual;

- Contribute to the compilation of documents included in the agenda of the Boards of Governors;

- Assist with the follow up of draft reports through the various stages of clearance up to submission to Board Committee Chairpersons;

- Assist in comparing the English and French versions of reports and other documents to ensure harmonization of both versions;

- Provide assistance in the Circulation of reports and Highlights;

4. Administration/reporting

The Junior Consultant shall perform any other administrative duty, documentary research, and any other duties as required by the Head of Section, the Director or the Secretary General. The Junior Consultant is expected to provide all the necessary expertise to complete the assignment

5. Duration of the assignment: 12 Month

6. Qualifications and Experience required:

The junior consultant shall have the following minimum qualifications and experience:
a) A Master’s degree in Law, International relations, International Development, Economics or a related field
b) Relevant experience and skills:
• At least two (2) years of relevant work experience
• Work experience and Knowledge of Board of Directors proceedings and meetings
• Knowledge of the Bank’s Board of Governors’ statutory meetings
• Strong organizational skills
• Strong sense of confidentiality
• Fluent English and/or French
• Proficiency in Microsoft products including Windows, Word, Excel

Documents

 Tender Notice