Procurement Summary
Country : Australia
Summary : Beds Mattresses Patient Trolleys Treatment Chairs
Deadline : 01 Feb 2019
Other Information
Notice Type : Tender
TOT Ref.No.: 29292733
Document Ref. No. : HPVITS2019-060
Competition : ICB
Financier : Self Financed
Purchaser Ownership : -
Tender Value : Refer Document
Purchaser's Detail
Purchaser : HEALTH PURCHASING VICTORIA
Tel: +61-399473722,
Attn: Natalie Sweeney
Australia
Email :n.sweeney@hpv.org.au
Tender Details
Tenders are invited for Beds Mattresses Patient Trolleys Treatment Chairs.
Provision of Beds Mattresses Patient Trolleys and Treatment Chairs
Tender Release: Monday 17th December 2018
This invitation to supply (ITS) will be released via the HPV Procurement Portal on. All queries and submissions must be lodged via the portal.
Tender Close: 01 February 2019
Categories of the upcoming ITS
Category 1 Acute Hospital Beds
Category 2 Aged Care/Residential Care/Home & Community Use Beds
Category 3 Mental Health Beds
Category 4 Children's Beds, including Neonates
Category 5 Birthing Beds
Category 6 Patient Trolleys (Stretchers)
Category 7 Treatment Chairs
Category 8 Pressure Redistribution Support Surfaces
Category 9 Accessories and Options
Category 10 Spare Parts
CHANGES TO TENDER RESPONSE REQUIREMENTS:
References
Previously referee contact details were required as part of your tender submission in the tender response worksheet (TRW- excel sheet with products and pricing) and HPV phoned and emailed all references
· References will be required for new products that are not on the current contract, as well as products on current contract with nil/low usage in the past 12 months
· Where references are required, a minimum of one written reference on hospital letterhead signed by an end user/ clinician must be provided. It should detail the trial and evaluation, including the evaluation committee or participants, that the product is clinically acceptable and that there is immediate demand to purchase should the supplier and product be awarded on the new contract
· HPV will not be contacting referees where contact details alone are listed. We will however be validating references with health services hence why the contact details are still asked within the TRW.
· If references are unable to be provided at tender time for new suppliers/ new products, these items will only be considered for conditional award (if meet all minimum mandatory requirements and specification compliance) until such time as a VIC public hospital can validate the trial and demand.
Conditional Award
HPV will be introducing conditional award. Conditional Award is when an item is listed conditionally, it cannot be purchased by a health service but it can be trialed and evaluated and once this evaluation has taken place if there demand the supplier/ health service can request that the item be moved to full award.
Two instances where conditional award may be applied
· Items on current contract with nil or low sales in past 12 months
· New products tendered where a written reference cannot be provided to validate trial, evaluation and demand
HPV will publish the conditionally awarded items in the pricing schedule to ensure health services have visibility of the list of both full award and conditionally listed items and to expedite process of transitioning to full award, where required. Health services will be informed that they can trial conditionally awarded items (and non-contracted) and any stage of the contract.
Mandatory Requirements
HPV will be increasing the mandatory minimum requirements for the upcoming tender. This will include financial viability assessment checks, quality management certification requirements and cleaning guides (approved/ non approved agents for all products tendered)
· Financial viability assessment checks will be conducted post tender close. There will be a question around this via the HPV Procurement Portal in the qualification envelope
· Quality management requirements will be asked via the HPV Procurement Portal in the qualification envelope
· Cleaning will be also be asked via the HPV Procurement Portal qualification envelope and respondents will be required to attach documentation. We will be seeking:
o List of approved cleaning/disinfectant products along with maximum permissible concentration levels
o List of non-approved cleaning/disinfectant products
o Full details of how to clean all components of the tendered product
This will be discussed further at the upcoming industry briefing.
Closes on Fri, 1 Feb 2019 2:00 PM AEDT Melbourne, Victoria.
Documents
Tender Notice