Administrative and Communications Expert Tender, United Kingdom - 37165143

Procurement Summary

Country : United Kingdom

Summary : Administrative and Communications Expert

Deadline : 11 Nov 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 37165143

Document Ref. No. :

Competition : ICB

Financier : European Bank for Reconstruction and Development (EBRD)

Purchaser Ownership : -

Tender Value : Refer Document

Purchaser's Detail

Purchaser : EUROPEAN BANK FOR RECONSTRUCTION AND DEVELOPMENT
Attn: Elena Kolodiy One Exchange Square London EC2A 2JN
United Kingdom
Email :finprop@ebrd.com, kolodiyo@ebrd.com

Tender Details

Expression of Interest are invited for Support to the Secretariat of the Foreign Investors Council in Uzbekistan - Administrative and Communications Expert.

The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) is assisting the Government of Uzbekistan in setting up a Foreign Investors Council (the “FIC” or the “Project”).

FIC is a structured platform for regular dialogue between the Government and private investors, in particular foreign, to openly and constructively identify key obstacles to private sector development and investment attraction and jointly develop solutions.

The purpose of the FIC is:

to promote constructive dialogue between the Government and private sector on the necessary steps to address the most pressing issues for the development of the private sector, improve the business environment and foster investment, in particular foreign;
to identify the main impediments preventing attraction of investments in different sectors of the economy and to propose intervention measures with efficiency and maximum impact for the improvement of business environment and conducive investment climate;
to suggest and review proposals for relevant changes to the legislative and regulatory framework regarding the above;
to develop recommendations, including in the form of drafts of relevant resolutions and decrees with supporting assessment reports for the review by the Government and suitable in form for the Government-s internal process;
to facilitate the exchange of experience and best practices in regulatory reform from other countries to facilitate fostering objectives of the FIC.
The daily activity of the FIC will be supported by a secretariat (the” Secretariat”) led by the Head of the Secretariat and staffed with a number of professionals such as economic and a legal expert. The task of the Secretariat is to support the FIC-s activities, especially the facilitation of an open dialogue between the government and the private sector with the intention of improving the business environment and fostering reforms directed towards the achievement of a fully-functioning market economy.

Assignment Description:

In the context of the Project, the EBRD is now seeking to engage a consultant (the “Consultant”) for the position of the Administrative and Communications Officer of the FIC of Uzbekistan (the “Assignment”).

The Consultant will work under the direct supervision of the Head of FIC Secretariat.

The tasks of the Consultant will include, inter alia, the following:

Support Head of FIC Secretariat to steer the process and manage the day-to-day administrative and technical operations of the FIC; carry out all secretarial duties for the Secretariat to ensure a smooth running of the office;
Manage the system of filing office records and documents, both in hard copy and digitally;
Manage database of contacts of the FIC members and other stakeholders;
Diary management - arranging internal and external meetings, responding to meeting requests on behalf of the Head of Secretariat and/or team and prepare minutes of meetings when needed;
Assist with the production of reports and presentation material, undertaking secondary proof-reading, layout and editorial work; serve as editor for the pre-final drafts of the technical and non-technical FIC documents; provide support to the team by formatting, inputting, editing and retrieving information;
Conduct public communication at technical level with partners and media on Secretariat-s activity (e.g., upon submission by other staff, disseminate press releases, information lists and other publications of the Secretariat);
Maintain and update the website of the FIC upon submission of relevant information by other staff (including posting online content for social media; managing subscribers list on the website and monitoring news distribution; providing quarterly, and annual analytics and metrics reports on the IC website audience);
Translate technical and non-technical FIC documents in English, Russian and Uzbek;
Manage internal/external correspondence/requests including drafting responses for review, forwarding for action within the team to ensure that follow-up action is taken where applicable;
Assist the Head of FIC Secretariat with presentation and delivery of the work action plan of the Secretariat;
Manage replenishments and undertake records of transactions of bank account of the Secretariat, including money withdrawals, paying for expenses, keeping all receipts and financial reporting to the Bank on use of replenishments; prepare detailed financial budgets on yearly and semi-annual basis;
Run and coordinate all procurement related activities; assist in the engagement of short-term consultants;
Organize and coordinate all required facilities, catering and technical assistance for internal/external meetings/FIC Meetings/workshop sessions, roundtables, including venue sourcing, as well as billing arrangements; prepare minutes of meeting;
Identify opportunities to improve internal administrative processes and outputs to ensure they are kept up to date and fit for purpose;
Arrange all elements of travel according to EBRD policy including arranging visas, accommodation, preparing itineraries as well as claiming expenses;
Report to the Head of the Secretariat on completion of tasks and responsibilities;
Perform other tasks as instructed by Head of the Secretariat.
Full Terms of Reference (TOR) of the Assignment can be found here.

Consultant Selection Procedure: Single stage open competitive selection. Interested individual experts are now invited to submit a Technical Proposal and a Financial Proposal in the manner described in the submission requirements.

Assignment Start Date and Duration: The Assignment is expected to start in November/December 2019 and has an estimated initial duration of 24 months. Please note that this is a full-time role. Subject to availability of funding, the performance of the selected Consultant and the business needs, the Assignment may be extended beyond the current scope.

Cost Estimate for the Assignment: N/A

The Consultant must determine whether any VAT would be chargeable on the services and the basis for that determination, without taking into consideration the special status of the Bank as an IFI and state this to the Bank in their response to the Request for Technical Proposals. To the extent that a Consultant incurs input VAT on goods and services purchased in connection with the provision of services (e.g. VAT on airline ticket) which is not otherwise recoverable by the consultant from the local tax authority, the gross cost to the consultant of such expenses shall be treated as a reimbursable expense.

Funding Source: It is anticipated that the contract will be financed by the EBRD-s Special Shareholders- Fund. Please note that Selection and contracting are subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the Consultant`s nationality.

Consultant Profile: Individual services are required. The successful individual is expected to possess the following:

· Knowledge of office management systems and procedures;

· Excellent time management skills and ability to multi-task and prioritize work under pressure of deadlines;

· Attention to detail and eye for accuracy

· Fluency in English, Russian and Uzbek with excellent written and verbal communication skills;

· Strong project management and problem-solving skills;

· Strong organizational and planning skills;

· Exceptional interpersonal skills;

· Friendly and professional demeanour.

Documents

 Tender Notice