Procurement of Service Provider for Network Printing Tender, India - 36529657

Procurement Summary

State : -

Summary : Procurement of Service Provider for Network Printing

Deadline : 24 Sep 2019

Other Information

Notice Type : Tender

TOT Ref.No.: 36529657

Document Ref. No. : 2019-09-0233

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Document Fees : Refer Document

Tender Value : Refer Document

EMD : Refer Document

Purchaser's Detail

Purchaser : DEPARTMENT OF TOURISM
FELICISIMO EVANGELISTA MAXIMO
Admin. Officer III
351 Sen. Gil Puyat Avenue
Makati City
Metro Manila
Philippines 1200
63-02-8900189
63-02-8900189
peles.maximo@yahoo.com
Country: Philippines
Email: peles.maximo@yahoo.com

Tender Details

Procurement of Service Provider for Network Printing
TERMS OF REFERENCE

MULTI-FUNCTION, ENERGY-EFFICIENT, HIGH VOLUME COLOUR AND
BLACK AND WHITE NETWORK PRINTER/PHOTOCOPYING MACHINE


I. INTRODUCTION

The Department of Tourism (DOT) is mandated to primary planning, programming, coordinating, implementing and regulatory government agency in the development and promotion of the tourism industry, both domestic and international, in coordination with attached agencies and other government instrumentalities. It shall instill in the Filipino the industry-s fundamental importance in the generation of employment, investment and foreign exchange.

To effectively perform our mandate, the DOT requires Multi-Function (printer, scanner, photocopier and facsimile machine), Energy-Efficient, High Volume Colour and Black and White Network Printer/Photocopying Machine to be used on daily operation.

Obtaining or leasing of office Multi-Function Printer/Photocopying Machine (MFP) will produce a smaller footprint and provide centralized document management, distribution and production.


II. OBJECTIVE

To lease multi-function, energy-efficient, high volume colour and black and white network printer/photocopying machine from a reputable supplier to meet and respond to the needs of the DOT Offices for printing, copying and scanning. Service will be provided based on the terms and conditions stipulated in this TOR.


III. LEGAL BASIS

Revised implementing rules and regulations of Republic Act No. 9184, otherwise known as the government procurement reform act

Section 46. Lease Contracts

-œThe lease of construction and office equipment, including computers, communication and information technology equipment, are subject to the same public bidding and to the processes prescribed under the Act and this IRR. Lease may also cover lease purchases or lease-to-own and similar variations.-


IV. PERIOD OF IMPLEMENTATION

October to December 2019.


V. QUALIFICATIONS OF BIDDER

1. The Bidder must be a PhilGEPS registered.
2. The Bidder must have at least three (3) years of experience in supply, delivery, installation, testing and commissioning of network equipment.
3. The Bidder is an authorized distributor of the brand being carried.
4. The Bidder must be capable of providing thirty one (31) units of black and white multi-function printer/photocopier, and ten (10) units of full-color multi-function printer/photocopier as to technical specifications. The required machines will be accepted at the start of the contract with an umbrella billing scheme.


VI. SCOPE OF SERVICES

1. The Service Provider shall supply, deliver and install/configure all units of multi-function printer/photocopier (MFP) to each user.
2. Installation period within two (2) weeks.
3. In case of service breakdown, the Service Provider, at its expense, shall send a qualified technician to repair the equipment within two (2) hours from receipt of notification from the General Services Division (GSD).
4. The Service Provider shall replace any faulty equipment with a functional and equivalent equipment within two (2) working days from receipt of an official request thru telephone, fax or email. Replacement and pull out of such shall be at no cost to the procuring office.
5. The Service Provider shall submit to DOT the meter readings for all the copiers subject to DOT verification at the end of every month. Each monochrome unit is capable of producing a maximum of 4, 000 copies per month and each color photocopier to produce 1, 000 copies per month. Billing shall be based on the total usage of the forty one (41) units.
6. The Service Provider shall provide the name and contacts of at least two (2) personnel who shall act as focal point persons for official communication pertaining to the services to ensure that there is sufficient back up at all times in case the other person goes on leave. The focal person shall be available at all times during official working hours.
7. The Service Provi...
Closing Date : 2019-09-24

Documents

 Tender Notice