Events Management Company in Middle East Tender, India - 40525343

Procurement Summary

State : -

Summary : Events Management Company in Middle East

Deadline : 17 Feb 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 40525343

Document Ref. No. : 2020-02-0017

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Document Fees : Refer Document

Tender Value : Refer Document

EMD : Refer Document

Purchaser's Detail

Purchaser : DEPARTMENT OF TOURISM
John Paulo Samonte Francisco
Administrative Officer I
351 Sen. Gil Puyat Avenue
Makati City
Metro Manila
Philippines 1200
63-02-4595200 Ext.425
63-02-4595200
psfrancisco.logistics@yahoo.com
Country: Philippines
Email: psfrancisco.logistics@yahoo.com

Tender Details

Events Management Company in Middle East
REQUEST FOR QUOTATION
Date: 11 February 2020
RFQ No: 2020 - 02 - 0017
Name of Individual/Company:
Address:
Contact No:
Email Address:
TIN:
PhilGEPS Registration No:

The Department of Tourism - Office of Product and Market Development (OPMD), thru its Bids and Awards Committee (BAC), intends to procure services of an Events Management Company in Middle East through Small Value Procurement (SVP) under Section 53.9 of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184. The details of the procurement project is indicated in the table below:
Technical Specifications

I. BIDDER:

Events Management Company in Middle East

II. DATE OF IMPLEMENTATION:

-c Product Presentations in United Arab Emirates = February 23 - 24, 2020
-c Jeddah International Travel and Tourism Exhibition (JTTX) = February 26 - 28, 2020

III. OBJECTIVES

-c To provide training on Philippine travel products and travel logistics to travel trade front-liners from the GCC region,
-c To support partners from the GCC/KSA to push Philippine travel products direct to consumers;
-c To sustain/renew linkages with strategic travel trade partners from the GCC specifically in KSA and UAE and generate market and product development leads that the Department can support to further its goals in the Middle East;
-c To maintain visibility in the defined source market.
-c To increase Philippine arrivals from the Middle East

IV. MINIMUM REQUIREMENTS FOR THE EVENTS MANAGEMENT COMPANY:

Full service of Events Management Company or Public Relations Agency with the capacity to operate in United Arab Emirates and in Jeddah, Kingdom of Saudi Arabia.

Must be willing to do advance payment to relevant suppliers on reimbursement basis within the ceiling / cost parameter set by the DOT per component to be delivered, as follows:

1. Product Presentation in United Arab Emirates

Particulars/Components Amount in US$ Amount in PhP
Main Backdrop, Projector-1, Scree with masking, Splitters, Laptop, Sound System with speakers, Handheld Mike/Cordless Mike, Screen Projector, Helpers, Logistic & Management Fee, Stage @ AED 4, 1944 +5%

1, 197.81

64, 082.84
Total 64, 082.84


2. Jeddah International Travel and Tourism Exhibition (JTTX)

Particulars/Components Amount in US$ Amount in PhP
JTTX 2020
Vehicle rental (transport of supplies and materials) @ AED 798 for 5day + 5% 799.11 42, 752.39
Production of giveaways @ AED*250 = 17, 500 + 5% 4, 998.00 267, 393.00
Courier Charges - Sending promotional materials to Jeddah from Dubai @ 3, 450 + 5% 985.32 52, 714.62
Total 362, 860.01

V. SCOPE OF WORK AND DELIVERABLES:

A. PRODUCT PRESENTATIONS IN UNITED ARAB EMIRATES

Date: February 23 - 24, 2020
Venue: United Arab Emirates

1. Handle invitations to travel trade partners in United Arab Emirates
2. Coordination for the procurement of back drop

B. JEDDAH INTERNATIONAL TRAVEL AND TOURISM EXHIBITION (JTTX)

Date: February 26 - 28, 2020
Venue: Convention Center - Jeddah Hilton, Kingdom of Saudi Arabia

1. Engage and coordinate with organizer of integrated exclusive Philippine pavilion for JTTX 2020
2. To engage and assist locally based (GCC) travel partners participating in the integrated exclusive Philippine pavilion for JTTX regarding consolidation of Philippine product offerings.
3. Engage with suppliers on the production of giveaways and courier company
4. Get services of vehicle rental for transport of supplies and materials.

C. Provide a comprehensive report in the conduct of Product Presentation in United Arab Emirates and Philippine participation in Jeddah International Travel and Tourism Exhibition (JTTX).
D. Turn-over of contacts and business leads generated from the above mention events.

E. Other services that may be required in relation to the implementation of the Product Presentation in United Arab Emirates and Jeddah International Travel and Tourism Exhibition (JTTX).
. BUDGET...
Closing Date : 2020-02-17

Documents

 Tender Notice