Events Management Company Based in Indonesia Tender, India - 40573651

DEPARTMENT OF TOURISM has floated a tender for Events Management Company Based in Indonesia. The project location is , , India. The reference number is 2020-02-0019 and it is closing on 17 Feb 2020. Suppliers can request Register free of cost to get the complete Tender details and download the document.

Expired Tender

Procurement Summary

State : -

Summary : Events Management Company Based in Indonesia

Deadline : 17 Feb 2020

Other Information

Notice Type : Tender

TOT Ref.No.: 40573651

Document Ref. No. : 2020-02-0019

Competition : ICB

Financier : Self Financed

Purchaser Ownership : -

Document Fees : Refer Document

Tender Value : Refer Document

EMD : Refer Document

Purchaser's Detail

Purchaser : DEPARTMENT OF TOURISM
John Paulo Samonte Francisco
Administrative Officer I
351 Sen. Gil Puyat Avenue
Makati City
Metro Manila
Philippines 1200
63-02-4595200 Ext.425
63-02-4595200
psfrancisco.logistics@yahoo.com
Country: Philippines
Email: psfrancisco.logistics@yahoo.com

Tender Details

Events Management Company Based in Indonesia
REQUEST FOR QUOTATION
Date: 12 February 2020
RFQ No: 2020 - 02 - 0019
Name of Individual/Company:
Address:
Contact No:
Email Address:
TIN:
PhilGEPS Registration No:

The Department of Tourism - Office of Product and Market Development (OPMD), thru its Bids and Awards Committee (BAC), intends to procure services of an Events Management Company Based in Indonesia through Small Value Procurement (SVP) under Section 53.9 of the 2016 Revised Implementing Rules and Regulations of Republic Act No. 9184. The details of the procurement project is indicated in the table below:
Technical Specifications

I. BIDDER: EVENTS MANAGEMENT COMPANY BASED IN INDONESIA

II. DATE OF IMPLEMENTATION: February 19-23, 2020

III. OBJECTIVES

-c To further raise awareness and understanding of the Philippines as a top-of-mind-destination
-c To gather insights on consumer trends and preferences of the Indonesian market
-c To sustain market presence as well as reinforce the interest of the Indonesia market to the Philippines
-c To increase the Indonesian arrivals to the Philippines

IV. MINIMUM REQUIREMENTS FOR THE EVENTS MANAGEMENT COMPANY

-c Must be a company capable of engaging the services of relevant contractors for the implementation of the event and production of marketing and promotional materials for the event
-c Must have at least 3 years of experience in planning, implementing and managing international tourism events
-c Must have handled Philippine tourism promotions activities
-c Must be based and have the capability to operate in Jakarta, Indonesia
-c Must be willing to do advance payment to relevant suppliers within the ceiling/cost parameter set by the DOT per component to be delivered and accept payment on send bill arrangement.

V. QUALIFICATIONS:

The Events Management Company must have the following qualifications for its manpower supplement:

A. Event Manager
1. Bachelor-s degree/college graduate. Master degree is an advantage.
2. Proficient in written and spoken in English and Bahasa language.
3. Must have visited Philippine destinations in the last 5 years.

B. Dedicated Staff to assist the Event Manager in the preparation for and execution of the event.

VI. SCOPE OF WORK AND DELIVERABLES


A. HOSTED LUNCH AND B2B SESSION FOR INDONESIA TRAVEL TRADE PARTNERS AND AIRLINES
Date: February 20, 2020
Venue: Jakarta, Indonesia


Identification and booking of venue February 20, 10:00H - 14:00H, exclusive of ingress and egress time
Venue must have space for lunch and B2B meeting with 4 dealing tables, 4 seats per table, and assets for the ones who are waiting.
Provision of snacks and dinner at the same venue Coffee/Tea/Juice and Snacks for 50 pax lunch
Lunch for 50 pax
Procurement of giveaways/souvenirs Silicon water bottle (50)
Shopping Bag (50)
Design/final selection will be subject to final approval of the DOT
Provision of logistical requirements for the event Laptop, projector, projector screen and sound system

B. ASTINDO TRAVEL FAIR
Date: February 21-23, 2020
Venue: Jakarta Convention Center (JCC), Jakarta, Indonesia


Coordination with booth production company Coordination with the organizer for PDOT participation and with the designated booth contractor for booth construction and design.
Payment to the organizer and contractor shall be made directly by PDOT to the respective employees
Procure souvenirs/giveaways/prizes/tokens for the Fair T-shirt with silver foil (150)
Stainless reusable straws (75)
Pen (300)
Powerbank (50)
Filipino finger food (50)
Design/final selection will be subject to final approval of the DOT.
Engage with supplier on the production of marketing materials Roll-up banner (6)
Double-sided flyer (500)
Omnibus brochure (600)
Interim brochure (600)
Destination brochure
Metro Manila (600)
Cebu/Bohol (600)
Boracay (600)

VII. BUDGET

Events Management Professional Fee: USD 8, 000.00
Provisions for the Components : USD 10, 000.0...
Closing Date : 2020-02-17

Documents

 Tender Notice


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